steps (28)

Obtain delivery order (3)

1 Obtain invoice for tea purchased at EATTA auction

2 Pay for tea purchased at EATTA auction

3 Obtain delivery order

Obtain local delivery note (1)

4 Submit loading instructions

Pre-clearance documentation (2)

5 Contract a clearing agent

6 Book shipping space with shipping agent

Obtain passed clearance entry (3)

7 Lodge a customs entry

8 Pay merchant shipping (MS) levy

9 Obtain passed clearance entry

Obtain KEPHIS release (3)

★ Request for KEPHIS inspection

10 Pay for KEPHIS inspection

★ KEPHIS inspection

11 Apply for phytosanitary certificate

12 Obtain phytosanitary certificate

Obtain Port Health release (2)

13 Apply for Port Health release

14 Obtain Port Health release

Obtain Tea Directorate release (2)

15 Declaration of tea on AFA Tea Directorate Portal

16 Obtain AFFA Tea Directorate release stamp

Obtain KRA release (9)

17 Submit clearance documents for verification

18 Physical verification of consignment by KRA

19 Weighing the container

20 Lodge a pre-advice

21 Obtain KPA invoice and receipt

22 Enter the Port

23 Obtain position slip

24 Scanning of the container

25 Obtain KRA final release

Obtain KPA release (2)

26 Offloading of the container

27 Submit clearance documents

Obtain export certificate (1)

28 Obtain export certificate

Preview & Print

Properties

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"Certification sheet" format

Summary of the procedure

Institutions involved: 13

Tea Broker (x 2)

1 3

Bank (x 2)

2 8

Warehouse (x 2)

4 19

Clearing Agent

Shipping Agent

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)

* 10 * 12

Port Health Services Kenya (Kilindini) (x 2)

13 14

AFA Tea Directorate

Kenya Revenue Authority (KRA) (Forodha House) (Mombasa) (x 2)

17 18

Kenya Ports Authority (KPA) (x 3)

21 23 26

Kenya Revenue Authority (KRA) (Kilindini) (x 2)

22 24

Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)

25 28

Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results: 1

Certificate of export

Required Documents:

Invoice (x 7)

2 7 * 11 13 14 17

Loading instructions

Delivery order

Certificate of incorporation (x 2)

5 6

Company PIN certificate

Proforma invoice

Identity card

Contract

PIN Certificate

KRA e-slip

Passed clearance entry

Passed clearance entry stamped stop by KEPHIS (x 2)

10 *

KEPHIS receipt (x 2)

* 12

Passed clearance entry stamped release by KEPHIS (x 2)

12 13

Fumigation certificate

Phytosanitary certificate (x 3)

13 14 17

Export health certificate

Food hygiene licence (x 2)

13 14

Packing list (x 2)

13 14

Passed clearance entry stamped stop by Port Health

Passed clearance entry stamped release by Port Health

Form A release order

Passed clearance entry stamped release by AFA Tea Directorate (x 4)

17 22 23 28

Packing list

Shipping order (x 3)

20 23 27

Bankers cheque

Truck delivery order

KPA invoice (x 2)

23 27

Position slip stamped by KRA

Passed clearance entry stamped release by Port Health

Position slip signed by KPA

Bill of lading

Estimated cost: KES 6,000

Cost detail	Estimate your cost
USD 0.75 per ton of tea - USD 0 For merchant shipping levy.	0
KES 5,000 Inspection fees for 0 - 34,000 kgs.
KES 0.15 per kilogram - KES 0 Inspection fees for 34,001 Kgs - 280,000 Kgs .	0
KES 0.01 per kilogram - KES 0 Inspection fees for 280,000 Kgs and above.	0
KES 1,000 For phytosanitary certificate.

Total Duration: 2 d - 5 d

	Min.	Max.
Total time (sum):	2 d	5 d
of which:
Waiting time in queue (sum):	1h. 25mn	7h. 55mn
Attention at counter:	2h. 30mn	6h. 25mn
Waiting time until next step (sum):	2 d	4 d

Laws: 11

Crops Act (2013)
Section 40

East African Community Customs Management Act (Revised Edition, 2012) Sections 145, 146, 187, 188, 189
Sections 2, 34, 35, 36, 38, 41, 73, 75, 82, 123, 195

East African Community Customs Management Regulations (2010)
Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89

East African Tea Trade Association (EATTA) Member Functions