steps (48) arrow_drop_up arrow_drop_down
Obtain user credentials (KEPHIS)  (11) expand_more expand_less
Obtain coffee dealer's licence  (8) expand_more expand_less
Obtain clean coffee movement permit  (3) expand_more expand_less
Obtain International Coffee Organization (ICO) Certificate of Origin  (4) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain Port Health release  (2) expand_more expand_less
Obtain KRA release  (9) expand_more expand_less
Obtain KPA release  (2) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Properties

Summary of the procedure

Institutions involved: 14 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 8)
1 2 3 4 5 6 9 11
Kenya Plant Health Inspectorate Service (KEPHIS)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 2)
7 8
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
AFA Coffee Directorate (x 11)
AFA Coffee Directorate
Bank (x 3)
18 23 30
Bank
Clearing Agent
27
Clearing Agent
Shipping Agent
28
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
* 32 * 34
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini)
Port Health Services Kenya (Kilindini) (x 2)
35 36
Port Health Services Kenya (Kilindini)
Kenya Revenue Authority (KRA) (Forodha House) (Mombasa) (x 2)
37 38
Kenya Revenue Authority (KRA) (Forodha House) (Mombasa)
Warehouse
39
Warehouse
Kenya Ports Authority (KPA) (x 3)
41 43 46
Kenya Ports Authority (KPA)
Kenya Revenue Authority (KRA) (Kilindini) (x 2)
42 44
Kenya Revenue Authority (KRA) (Kilindini)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
45 48
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)
47
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results: 5 expand_more expand_less

User credentials
11
User credentials
Coffee dealer's licence
19
Coffee dealer's licence
Clean coffee movement permit
22
Clean coffee movement permit
Approved ICO Certificate of origin
26
Approved ICO Certificate of origin
Certificate of export
48
Certificate of export

Required Documents: expand_more expand_less

List of produce handling staff
5
List of produce handling staff
Academic qualification
5
Academic qualification
Traceability procedure
5
Traceability procedure
Waste disposal plan
5
Waste disposal plan
Medical report
5
Medical report
Company PIN certificate (x 3)
10 12 27
Company PIN certificate
Business permit
10
Business permit
Coffee dealer's licence application form
12
Coffee dealer's licence application form
Certificate of incorporation (x 3)
12 27 28
Certificate of incorporation
Memorandum of association - Form CR 2
12
Memorandum of association - Form CR 2
Valid tax compliance certificate
12
Valid tax compliance certificate
Sworn affidavit
12
Sworn affidavit
Letter of undertaking
12
Letter of undertaking
Commitment letter from a liquorer
12
Commitment letter from a liquorer
Liquorer's certificate
12
Liquorer's certificate
Valid performace bond
12
Valid performace bond
Identity card (x 5)
Identity card
Payment authorization for application fees
13
Payment authorization for application fees
List of requirements for a coffee dealer facility
15
List of requirements for a coffee dealer facility
Coffee dealer's licence approval notification
17
Coffee dealer's licence approval notification
Payment authorization for coffee dealer's licence
18
Payment authorization for coffee dealer's licence
Coffee Directorate payment receipt
19
Coffee Directorate payment receipt
Clean coffee movement permit request letter
20
Clean coffee movement permit request letter
Payment authorization for clean coffee movement permit
21
Payment authorization for clean coffee movement permit
AFA Coffee Directorate payment receipt
22
AFA Coffee Directorate payment receipt
Bank deposit slip
24
Bank deposit slip
Contract (x 2)
25 27
Contract
Proforma invoice
27
Proforma invoice
PIN Certificate
28
PIN Certificate
Invoice (x 6)
Invoice
KRA e-slip
30
KRA e-slip
Passed clearance entry
*
Passed clearance entry
Passed clearance entry stamped stop by KEPHIS
32
Passed clearance entry stamped stop by KEPHIS
Passed clearance entry stamped stop by KEPHIS
*
Passed clearance entry stamped stop by KEPHIS
KEPHIS receipt (x 2)
* 34
KEPHIS receipt
Passed clearance entry stamped release by KEPHIS (x 2)
34 35
Passed clearance entry stamped release by KEPHIS
Fumigation certificate
34
Fumigation certificate
Phytosanitary certificate (x 3)
35 36 37
Phytosanitary certificate
Export health certificate
35
Export health certificate
Food hygiene licence (x 2)
35 36
Food hygiene licence
Packing list (x 2)
35 36
Packing list
Passed clearance entry stamped stop by Port Health
36
Passed clearance entry stamped stop by Port Health
Passed clearance entry stamped release by Port Health (x 4)
Passed clearance entry stamped release by Port Health
Approved ICO Certificate of origin
37
Approved ICO Certificate of origin
Packing list
37
Packing list
Shipping order (x 3)
40 43 47
Shipping order
Bankers cheque
41
Bankers cheque
Passed clearance entry stamped release by AFA Tea Directorate
43
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
43
KPA invoice (x 2)
43 47
KPA invoice
Position slip stamped by KRA
46
Position slip stamped by KRA
Position slip signed by KPA
47
Position slip signed by KPA
Bill of lading
48
Bill of lading

Estimated cost: KES  28,000 + USD  501 expand_more expand_less

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES  58.4 per kilometer
- KES 0
For audit mileage.
0 mode_edit
KES 1,000
For field audit for one hectare or less.
KES  250 per hectare
- KES 0
For field audit for every additional hectare above one hectare.
0 mode_edit
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES  0.15 per kilogram
- KES 0
For inspection of dry produce for every additional kilogram above 34 kilograms.
0 mode_edit
KES 1,000
For coffee dealer's licence application form.
USD 500
For coffee dealer's licence.
USD 1
For issuance of coffee movement permit.
KES  70 per consignment
- KES 0
For certificate of origin. This amount is deducted from the advance fee deposited.
0 mode_edit
USD  0.75 per ton of coffee
- USD 0
For merchant shipping levy.
0 mode_edit
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES  0.15 per kilogram
- KES 0
Inspection fees for 34,001 Kgs - 280,000 Kgs .
0 mode_edit
KES  0.01 per kilogram
- KES 0
Inspection fees for 280,000 Kgs and above.
0 mode_edit
KES 1,000
For phytosanitary certificate.

Total Duration: 17 d - 96 d expand_more expand_less

  Min. Max.
Total time (sum): 17 d 96 d
of which:
Waiting time in queue (sum): 2h. 20mn 9h.
Attention at counter: 8h. 45mn 19h. 35mn
Waiting time until next step (sum): 17 d 95 d

Laws: 15 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Coffee Act Coffee Act Coffee (forms) rules, 2012
  Sections 2, 7, 17, 18, 19, 26, 47, 53
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40, 41
East African Community Customs Management Act East African Community Customs Management Act (Revised Edition, 2012) Sections 145, 146, 187, 188, 189
  Sections 2, 34, 35, 36, 38, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
KEBS Standards on Roasted coffee beans and roasted ground coffee - Specification (KS 1052:2011)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Notice - AFA Coffee Directorate Public Notice - AFA Coffee Directorate
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Sections 16, 22
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
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