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Preview & Print

Properties

Steps (47) arrow_drop_up arrow_drop_down
Register as an exporter  (11) expand_more expand_less
Obtain coffee dealer's licence  (8) expand_more expand_less
Obtain clean coffee movement permit  (3) expand_more expand_less
Obtain International Coffee Organization (ICO) Certificate of Origin  (4) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain Port Health release  (2) expand_more expand_less
Obtain KRA release  (9) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 14 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 8)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 2)
Clearing Agent
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (Kilindini) (x 2)
Kenya Revenue Authority (KRA) (Forodha House) (Mombasa) (x 2)
Warehouse
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) (Kilindini) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results 5 expand_more expand_less

User credentials
Coffee dealer's licence
Clean coffee movement permit
Approved ICO Certificate of origin
Certificate of export

Required Documents expand_more expand_less

List of produce handling staff
Academic qualification
Traceability procedure
Waste disposal plan
Medical report
Company PIN certificate (x 3)
Valid business permit
Coffee dealer's licence application form
Certificate of incorporation (x 3)
Memorandum of association - Form CR 2
Valid tax compliance certificate
Sworn affidavit
Letter of undertaking
Commitment letter from a liquorer
Liquorer's certificate
Valid performace bond
Identity card (x 5)
Payment authorization for application fees
List of requirements for a coffee dealer facility
Coffee dealer's licence approval notification
Payment authorization for coffee dealer's licence
Coffee Directorate payment receipt
Clean coffee movement permit request letter
Payment authorization for clean coffee movement permit
AFA Coffee Directorate payment receipt
Bank deposit slip
Contract (x 2)
Proforma invoice
PIN Certificate
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Passed clearance entry stamped release by KEPHIS (x 2)
KEPHIS receipt
Fumigation certificate
Phytosanitary certificate (x 3)
Export health certificate
Food hygiene licence (x 2)
Packing list (x 2)
Passed clearance entry stamped stop by Port Health
Passed clearance entry stamped release by Port Health (x 4)
Approved ICO Certificate of origin
Packing list
Shipping order (x 3)
Bankers cheque
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
KPA invoice (x 2)
Position slip signed by KPA
Bill of lading

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
KES 1,000
For coffee dealer's licence application form.
USD 500
For coffee dealer's licence.
USD 1
For issuance of coffee movement permit.
KES 0 -
KES  70 per consignment
For certificate of origin. This amount is deducted from the advance fee deposited.
USD 0 -
USD  0.75 per ton of coffee
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
  Min. Max.
Total time (sum): 16 d 95 d
of which:
Waiting time in queue (sum): 1h. 50mn 7h.
Attention at counter: 8h. 35mn 19h. 5mn
Waiting time until next step (sum): 16 d 93 d
Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Coffee Act Coffee Act Coffee (forms) rules, 2012
  Sections 2, 7, 17, 18, 19, 26, 47, 53
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40, 41
East African Community Customs Management Act East African Community Customs Management Act (Revised Edition, 2012) Sections 145, 146, 187, 188, 189
  Sections 2, 34, 35, 36, 38, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
KEBS Standards on Roasted coffee beans and roasted ground coffee - Specification (KS 1052:2011)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Notice - AFA Coffee Directorate Public Notice - AFA Coffee Directorate
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
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