Export / COMMODITIES / Coffee / Preliminary registrations, licences and certificates: / Grower marketer licence

Summary of the procedure

List of steps

List of steps (7)
1
Submit application Online procedure
2
Obtain notification of inspection Online procedure
3
Farm inspection
4
Obtain notification of approval Online procedure
5
Obtain payment authorization
6
Pay for grower marketer licence Online procedure
*
Pay for grower marketer licence (for bank payments)
*
Submit bank deposit slip (for bank payments)
7
Obtain grower marketer licence
 

Where to go?

AFA Coffee Directorate, AFA CD (x 6)
1 2 3 4 5 7
AFA Coffee Directorate, AFA CD
Mobile Money Platform
6
Mobile Money Platform

What you will get

Coffee grower marketer licence
7
Coffee grower marketer licence

Required documents

Coffee grower marketer licence application form
1
Coffee grower marketer licence application form
Pulping station licence
1
Pulping station licence
Sworn affidavit
1
Sworn affidavit
Valid police clearance certificate (certificate of good conduct)
1
Valid police clearance certificate (certificate of good conduct)
Letter of undertaking
1
Letter of undertaking
Production statistics
1
Production statistics
Valid tax compliance certificate (x 2)
1 1
Valid tax compliance certificate
Identity card (x 3)
1 5 7
Identity card
Form CR 2
1
Form CR 2
Certificate of incorporation
1
Certificate of incorporation
List of requirements for a grower marketer
3
List of requirements for a grower marketer
Grower marketer licence approval notification
5
Grower marketer licence approval notification
Coffee Directorate payment receipt
7
Coffee Directorate payment receipt

How much?

Estimated cost of the procedure : KES  10,000
KES  10,000 (  For grower marketer licence.)

How long ?

  min. max.
Total time (sum): 11d 61d
of which:
Waiting time in queue (sum): 15mn 30mn
Attention at counter: 1h. 20mn 2h. 10mn
Waiting time until next step (sum): 10d 60d

Legal justification?

Coffee Act CAP 333  Coffee Act CAP 333
Coffee (Forms) Rules, 2012  Coffee Act CAP 333 - Coffee (Forms) Rules, 2012
 KEBS Standards on Roasted coffee beans and roasted ground coffee - Specification (KS 1052:2011)
Coffee Act CAP 333 - Coffee (General) Rules, 2002  Coffee (General) Rules, 2002

Detailed steps

1
Submit application

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Technical Assistant
Tel: +254 788 109 426

Expected results

1. 01 - AFA CD payment advice
AFA CD payment advice

Requirements

For all traders
1. Coffee grower marketer licence application form
Coffee grower marketer licence application form (original)
2. 01 - Libre deuda de patente
Pulping station licence (original)
For more information on how to obtain a pulping station licence, click here
3. 01 - Libre deuda de patente
Sworn affidavit (copy)
By the Commissioner of Oaths and signed by the applicant.
4. Valid police clearance certificate (certificate of good conduct)
Valid police clearance certificate (certificate of good conduct) (copy)
5. 01 - Libre deuda de patente
Letter of undertaking (original)
To furnish coffee directorate with monthly returns and comply with KEBS KS1052,593,2221,175(2011).
6. 01 - Libre deuda de patente
Production statistics (copy)
For the past three years with evidence of milling statements.
Additionally, for individuals
1. 01 - Libre deuda de patente
Valid tax compliance certificate (copy)
Of the applicant. This is obtained online via the Kenya Revenue Authority (KRA) website.
2. 01 - Libre deuda de patente
Identity card (copy)
Of the applicant.
or 01 - Libre deuda de patente
Passport (copy)
Of the applicant.
Additionally, for a company or a society
1. 01 - Libre deuda de patente
Valid tax compliance certificate (copy)
Of the company. This is obtained online via the Kenya Revenue Authority (KRA) website.
2. 01 - Libre deuda de patente
Form CR 2 (copy)
With paid up share capital of not less than KES 300,000.
3. 01 - Libre deuda de patente
Certificate of incorporation (copy)
4. 01 - Libre deuda de patente
Contact details
Of the directors.

Time frame

Waiting time in queue: Min.   5mn - Max.  10mn
Attention at counter: Min.   5mn - Max.   10mn

Legal justification

1. Coffee Act CAP 333
Coffee Act CAP 333
Section 7
2. Coffee Act CAP 333 - Coffee (Forms) Rules, 2012
Coffee Act CAP 333 - Coffee (Forms) Rules, 2012 4th Schedule
3.
KEBS Standards on Roasted coffee beans and roasted ground coffee - Specification (KS 1052:2011)
The KEBS Standards on Roasted coffee beans and roasted ground coffee - Specification (KS 1052:2011) is not a public document, but can be purchased from the government press.

Who certified this information ?

04/05/2017

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Office of the Interim Senior Officer, Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Interim Senior Officer, Regulations & Compliance Department
2
Obtain notification of inspection

Wait until next step

10 days  -  30 days

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Technical Assistant
Tel: +254 788 109 426

Expected results

1. 01 - Appointment
Appointment

Time frame

Waiting time until next step: Min.   10 days - Max.   30 days

Additional information

The inspector will contact the applicant via email or through a phone call, to schedule an inspection date depending on the applicant's availability.

Who certified this information ?

04/05/2017

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Office of the Interim Senior Officer, Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Interim Senior Officer, Regulations & Compliance Department
3
Farm inspection

Timeframe ( see details )

Wait until next step

0 mn  -  0 mn
 -  30 days

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Plant Health Inspectorate Service Officer

Plant Inspector

Expected results

1. 01 - Go ahead
Go ahead

Requirements

1. 01 - Libre deuda de patente
List of requirements for a grower marketer
The grower marketer should have an office and fulfill the requirements as per the checklist. The trader is also required to be acquainted with the market requirements of the importing country.
2. 01 - Libre deuda de patente
Pulping station

Time frame

The time taken to carry out inspection will depend on the size of the farm.
A gazette notice, valid for 30 days, will be published after the inspection report has been vetted by the committee. Any interested party is required to submit their queries within 12 days from the date of issue.
Attention at counter: Min.   1h. - Max.   1h. 30mn
Waiting time until next step: Max.   30 days

Legal justification

1. Coffee (General) Rules, 2002
Coffee (General) Rules, 2002
Section 47C
2. Coffee Act CAP 333
Coffee Act CAP 333
Section 40

Who certified this information ?

04/05/2017

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Office of the Interim Senior Officer, Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Interim Senior Officer, Regulations & Compliance Department
4
Obtain notification of approval

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Technical Assistant
Tel: +254 788 109 426

Expected results

1. 01 - Grower marketer licence approval notification
Grower marketer licence approval notification

Additional information

The applicant is notified through a letter, email or via a phone call.

Who certified this information ?

04/05/2017

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Office of the Interim Senior Officer, Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Interim Senior Officer, Regulations & Compliance Department
5
Obtain payment authorization

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Technical Assistant
Tel: +254 788 109 426

Expected results

1. 01 - Payment authorization for grower marketer licence
Payment authorization for grower marketer licence

Requirements

1. 01 - Libre deuda de patente
Grower marketer licence approval notification (original)
2. 01 - Libre deuda de patente
Identity card (copy)
Of the applicant.
or 01 - Libre deuda de patente
Passport (copy)
Of the applicant.

Time frame

Waiting time in queue: Min.   5mn - Max.  10mn
Attention at counter: Min.   5mn - Max.   10mn

Who certified this information ?

04/05/2017

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Office of the Interim Senior Officer, Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Interim Senior Officer, Regulations & Compliance Department
6
Pay for grower marketer licence

Contact details

Entity in charge

Mobile Money Platform


Expected results

1. 01 - Mobile money transaction confirmation
Mobile money transaction confirmation

Cost KES 10,000

KES expand_more expand_less
  • KES Add Name Here
KES 10,000
For grower marketer licence.
Payment methods: cash, mobile money platforms
For payments made through MPESA, the paybill number is 400222. Account number format will be; the business code (468927) followed by (#) then the client's name. For example, 468927#James.

Time frame

Attention at counter: Min.   5mn - Max.   10mn

Legal justification

1. Coffee Act CAP 333
Coffee Act CAP 333
Section 19

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Finance Department (AFA Coffee Directorate) (8th Floor)

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Asenath Makori

Senior Accountant
Tel: +254 788 109 426
Email: coffeedirectorate@yahoo.com
*
Pay for grower marketer licence (for bank payments)
This step is not mandatory by law, but it is recommended

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Cash Office, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Edwin Njogu

Accounts Assistant
Tel: +254 788 109 426
Email: enjogu@agricultureauthority.go.ke

Expected results

1. 01 - Coffee Directorate payment receipt
Coffee Directorate payment receipt

Requirements

1. 01 - Libre deuda de patente
Payment authorization for grower marketer licence (original)

Cost KES 10,000

KES expand_more expand_less
  • KES Add Name Here
KES 10,000
For grower marketer licence.
Payment methods: cash
For payments made through MPESA, the paybill number is 400222. Account number format will be; the business code (468927) followed by (#) then the client's name. For example, 468927#James.

Time frame

Waiting time in queue: Min.   5mn - Max.  10mn
Attention at counter: Min.   5mn - Max.   10mn

Legal justification

1. Coffee Act CAP 333
Coffee Act CAP 333
Section 19

Who certified this information ?

04/05/2017

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Finance Department (AFA Coffee Directorate) (8th Floor)

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Asenath Makori

Senior Accountant
Tel: +254 788 109 426
Email: coffeedirectorate@yahoo.com
*
Submit bank deposit slip (for bank payments)
This step is not mandatory by law, but it is recommended

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Cash Office, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Edwin Njogu

Accounts Assistant
Tel: +254 788 109 426
Email: enjogu@agricultureauthority.go.ke

Expected results

1. 01 - Coffee Directorate payment receipt
Coffee Directorate payment receipt

Requirements

1. 01 - Libre deuda de patente
AFA CD payment advice (original)
2. 01 - Libre deuda de patente
Bank deposit slip (copy)

Time frame

Waiting time in queue: Min.   5mn - Max.  10mn
Attention at counter: Min.   5mn - Max.   10mn

Additional information

Submission of the bank deposit slip(s) is only applicable for the payments that have been made through the bank.

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Finance Department (AFA Coffee Directorate) (8th Floor)

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Asenath Makori

Senior Accountant
Tel: +254 788 109 426
Email: coffeedirectorate@yahoo.com
7
Obtain grower marketer licence

Contact details

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Technical Assistant
Tel: +254 788 109 426

Expected results

1. 01 - Coffee grower marketer licence
Coffee grower marketer licence

Requirements

1. 01 - Libre deuda de patente
Coffee Directorate payment receipt (original)
2. 01 - Libre deuda de patente
Identity card (copy)
Of the applicant.
or 01 - Libre deuda de patente
Passport (copy)
Of the applicant.

Time frame

Waiting time in queue: Min.   5mn - Max.  10mn
Attention at counter: Min.   5mn - Max.   10mn

Legal justification

1. Coffee Act CAP 333
Coffee Act CAP 333
Section 19

Additional information

The grower marketer licence expires on the 30th day of June every year.

Who certified this information ?

04/05/2017

Recourse: AFA Coffee Directorate, AFA CD

Entity in charge

AFA Coffee Directorate, AFA CD

Coffee Plaza Building, Haile Selassie Avenue, P.O. BOX 30566, Nairobi 00100
Tel: +254 710 670 026 / +254 788 109 426
Email: info@afa.go.ke
Website: https://www.afa.go.ke/home-coffee-directorate/
Directions: Google maps

Unit in charge

Office of the Interim Senior Officer, Regulations & Compliance Department, AFA CD

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Person in charge

Coffee Directorate Officer (AFA CD)

Interim Senior Officer, Regulations & Compliance Department