steps (51) arrow_drop_up arrow_drop_down
Obtain user credentials (KEPHIS)  (11) expand_more expand_less
Obtain tea buyer/exporter & importer licence  (7) expand_more expand_less
Obtain bank documents  (3) expand_more expand_less
Obtain buyer (exporter) membership  (2) expand_more expand_less
Obtain delivery order  (3) expand_more expand_less
Obtain local delivery note  (1) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain Port Health release  (2) expand_more expand_less
Obtain Tea Directorate release  (2) expand_more expand_less
Obtain KRA release  (9) expand_more expand_less
Obtain KPA release  (2) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Properties

Summary of the procedure

Institutions involved: 16 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 8)
1 2 3 4 5 6 9 11
Kenya Plant Health Inspectorate Service (KEPHIS)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 2)
7 8
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
AFA Tea Directorate (x 3)
13 15 39
AFA Tea Directorate
Bank (x 6)
Bank
East African Tea Trade Association (EATTA) (x 2)
22 23
East African Tea Trade Association (EATTA)
Tea Broker (x 2)
24 26
Tea Broker
Warehouse (x 2)
27 42
Warehouse
Clearing Agent
28
Clearing Agent
Shipping Agent
29
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
* 33 * 35
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini)
Port Health Services Kenya (Kilindini) (x 2)
36 37
Port Health Services Kenya (Kilindini)
Kenya Revenue Authority (KRA) (Forodha House) (Mombasa) (x 2)
40 41
Kenya Revenue Authority (KRA) (Forodha House) (Mombasa)
Kenya Ports Authority (KPA) (x 3)
44 46 49
Kenya Ports Authority (KPA)
Kenya Revenue Authority (KRA) (Kilindini) (x 2)
45 47
Kenya Revenue Authority (KRA) (Kilindini)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
48 51
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)
50
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results: 4 expand_more expand_less

User credentials
11
User credentials
Tea buyer/exporter & importer licence
18
Tea buyer/exporter & importer licence
EATTA approval letter
23
EATTA approval letter
Certificate of export
51
Certificate of export

Required Documents: expand_more expand_less

List of produce handling staff
5
List of produce handling staff
Academic qualification
5
Academic qualification
Traceability procedure
5
Traceability procedure
Waste disposal plan
5
Waste disposal plan
Medical report
5
Medical report
Company PIN certificate (x 3)
10 22 28
Company PIN certificate
Business permit (x 2)
10 22
Business permit
Certificate of incorporation (x 4)
Certificate of incorporation
Top management profiles
14
Top management profiles
Bankers cheque
14
Bankers cheque
Business plan
14
Business plan
Identity card (x 3)
14 20 28
Identity card
Bank deposit slip
17
Bank deposit slip
EATTA application form
22
EATTA application form
EATTA certificate of acceptance
22
EATTA certificate of acceptance
List of shareholders (Form CR-12)
22
List of shareholders (Form CR-12)
Tea buyer/exporter & importer licence
22
Tea buyer/exporter & importer licence
Valid tax compliance certificate
22
Valid tax compliance certificate
Letter of appointment
22
Letter of appointment
Invoice (x 7)
Invoice
Loading instructions
27
Loading instructions
Delivery order
27
Delivery order
Proforma invoice
28
Proforma invoice
Contract
28
Contract
PIN Certificate
29
PIN Certificate
KRA e-slip
31
KRA e-slip
Passed clearance entry
*
Passed clearance entry
Passed clearance entry stamped stop by KEPHIS (x 2)
33 *
Passed clearance entry stamped stop by KEPHIS
KEPHIS receipt (x 2)
* 35
KEPHIS receipt
Passed clearance entry stamped release by KEPHIS (x 2)
35 36
Passed clearance entry stamped release by KEPHIS
Fumigation certificate
35
Fumigation certificate
Phytosanitary certificate (x 3)
36 37 40
Phytosanitary certificate
Export health certificate
36
Export health certificate
Food hygiene licence (x 2)
36 37
Food hygiene licence
Packing list (x 2)
36 37
Packing list
Passed clearance entry stamped stop by Port Health
37
Passed clearance entry stamped stop by Port Health
Passed clearance entry stamped release by Port Health
39
Passed clearance entry stamped release by Port Health
Form A release order
39
Form A release order
Passed clearance entry stamped release by AFA Tea Directorate (x 4)
Passed clearance entry stamped release by AFA Tea Directorate
Packing list
40
Packing list
Shipping order (x 3)
43 46 50
Shipping order
Bankers cheque
44
Bankers cheque
Truck delivery order
46
KPA invoice (x 2)
46 50
KPA invoice
Position slip stamped by KRA
49
Position slip stamped by KRA
Passed clearance entry stamped release by Port Health
50
Passed clearance entry stamped release by Port Health
Position slip signed by KPA
50
Position slip signed by KPA
Bill of lading
51
Bill of lading

Estimated cost: KES  239,600 expand_more expand_less

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES  58.4 per kilometer
- KES 0
For audit mileage.
0 mode_edit
KES 1,000
For field audit for one hectare or less.
KES  250 per hectare
- KES 0
For field audit for every additional hectare above one hectare.
0 mode_edit
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES  0.15 per kilogram
- KES 0
For inspection of dry produce for every additional kilogram above 34 kilograms.
0 mode_edit
KES 20,000
For payment of tea buyer/exporter & importer licence.
KES 72,000
For entrance fees.
KES 75,600
For annual subscription.
KES 45,000
For auction centre development fund.
USD  0.75 per ton of tea
- USD 0
For merchant shipping levy.
0 mode_edit
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES  0.15 per kilogram
- KES 0
Inspection fees for 34,001 Kgs - 280,000 Kgs .
0 mode_edit
KES  0.01 per kilogram
- KES 0
Inspection fees for 280,000 Kgs and above.
0 mode_edit
KES 1,000
For phytosanitary certificate.

Total Duration: 26 d - 173 d expand_more expand_less

  Min. Max.
Total time (sum): 26 d 173 d
of which:
Waiting time in queue (sum): 2h. 15mn 10h. 55mn
Attention at counter: 9h. 5mn 17h. 35mn
Waiting time until next step (sum): 26 d 172 d

Laws: 15 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 20, 21, 22, 23, 26, 27, 28, 29, 30, 40, 41
East African Community Customs Management Act East African Community Customs Management Act (Revised Edition, 2012) Sections 145, 146, 187, 188, 189
  Sections 2, 34, 35, 36, 38, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
East African Tea Trade Association (EATTA) Member Functions East African Tea Trade Association (EATTA) Member Functions
East African Tea Trade Association (EATTA) Membership Guidelines (2016) East African Tea Trade Association (EATTA) Membership Guidelines (2016)
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011)
  Section  16
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
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