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Preliminary registrations, licences and certificates

Register as an exporter with Kenya Plant Health Inspectorate Service (KEPHIS) A trader wishing to export fresh or dry produce must register as an exporter with Kenya Plant Health Inspectorate Service (KEPHIS) who issues a phytosanitary certificate. The export licence issued by AFA Horticultural Crops Directorate (HCD) is one of the requirements for traders of fresh produce.

Ginning licence

A ginning licence is issued by AFA Fibre Crops Directorate allowing a trader to gin and bale cotton. The ginning licence is valid for a financial year beginning 1st July to 30th June.

Cotton lint quality report

Cotton for export must be inspected to ensure global quality standards are met. The cotton is inspected by AFA Fibre Crops Directorate through the National Cotton Classing Laboratory, who will issue the cotton lint quality report once the cotton has been tested.

Cotton lint export licence

A cotton lint export licence allows a trader to export cotton lint. The licence is issued by AFA Fibre Crops Directorate and is valid for a financial year beginning 1st July to 30th June. During this time period, the trader will be required to submit periodic lint quality reports for each consignment. The licence is valid for overseas markets only.

Seed cotton buying registration certificate

A seed cotton buying registration certificate allows a trader to purchase seed cotton from a registered buying centre, and will require the trader to provide information on where the seed cotton will be ginned. The certificate is issued by AFA Fibre Crops Directorate and is valid for one financial year beginning 1st July to 30th June.

Permits

Phytosanitary certificate A phytosanitary certificate is a certificate that certifies plant and plant products are free from regulated pests and conforms with other phytosanitary requirements of the importing country. Issuance of the phytosanitary certificate is regulated by Kenya Plant Health Inspectorate Service (KEPHIS). Traders are required to obtain a phytosanitary certificate for each consignment.

Certificate of origin

A certificate of origin is a document that confirms that the goods in a particular export consignment have been produced, manufactured or processed in a particular country. Certificates of origin are categorized into; preferential or non - preferential and are issued per consignment.

A preferential certificate of origin is an export document issued by the Kenya Revenue Authority (KRA) for exports where trade agreements have been entered into with Kenya and other regions such as East African Community (EAC), Common Market for Eastern and Southern Africa (COMESA), European Union (EU), African Growth & Opportunity Act (AGOA) or Generalised System of Preferences (GSP). A non - preferential certificate of origin is an export document issued by the Kenya National Chamber of Commerce and Industry (KNCCI) that confirms the country of origin of goods being exported.

Select your type of certificate for more information on how to obtain one.

Clearance

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Full procedure view - for a first time trader

Export cotton through the Port of Mombasa This procedure sequentially compiles the licences, permits and clearance steps to be fulfilled by a registered business owner exporting a consignment of cotton, of more than $2000 of value, for the first time out of Kenya, via the Port of Mombasa to the EU.