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Wildlife & wildlife products
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Export

Coffee (Kahawa) See associated HS codes

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Preliminary registrations, licences & certificates

The Agriculture & Food Authority (AFA) is mandated to promote best practices and regulate the production, processing, marketing, grading, storage, collection, transportation, & warehousing of agricultural products, excluding livestock products, as well as documenting & monitoring agriculture through registration of players as provided for in the Crops Act. Registration is done on the AFA Integrated Management Information System (IMIS), an automated platform that facilitates traders importing and exporting crops to acquire regulatory documents from AFA Directorates. For more information on how to register on the AFA IMIS Portal, click the link.

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Coffee exporter licence

Export of coffee is regulated by AFA Coffee Directorate where traders can either export coffee as grower marketers or dealers. For more information on how to register with AFA Coffee Directorate, select from the options below. Grower marketers are allowed to export through direct sales where they negotiate prices directly with the buyer(s) in the country of destination. Coffee dealers must purchase coffee through the Nairobi Coffee Exchange (NCE) auction where marketing agents sell coffee on behalf of the smallholder growers aggregated as co-operative societies and large estate owners.

The regulation of plant & plant materials is under the mandate of the Kenya Plant Health Inspectorate Service (KEPHIS), who is responsible for the assurance of plant health, seed, plant variety, & agro-inputs quality issues in Kenya, to prevent adverse impact on the economy, the environment and human health. Exporters of plant & plant materials are required to obtain a phytosanitary certificate per consignment, which is processed through KEPHIS’ Integrated Export Import Certification System (IEICS). For more information on how to register on IEICS, click the link.

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The Kenya Trade Network Agency (KenTrade) is a State Corporation mandated to establish, implement & manage the Trade Facilitation Platform (TFP), and to facilitate trade. The TFP is an online platform that serves as a single entry point for parties involved in international trade & transport logistics to lodge documents electronically, for processing, approvals and to make payments electronically for fees, levies, duties & taxes due to the Government, on imported or exported goods. Training is mandatory for new users of the system prior to registration on the system; this includes new staff from organizations already registered on the TFP. For more information on how to register on the TFP, click the link.

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This procedure applies to first time traders who require to obtain a preferential certificate of origin during export. Traders are required to register with the Kenya Revenue Authority’s (KRA) Rules of Origin Section to obtain a registration letter. The letter confirms the country of origin of the goods to be exported and is a requirement when applying for the preferential certificate of origin.

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Food hygiene licence

A food hygiene licence is required for all facilities that process and package products that are for human consumption, e.g packhouses. The licence is issued by Port Health Services Kenya (PHS) or by Public Health Officers, from the respective County Governments where the premises are located. The licence is valid for one (1) calendar year. For more information on how to obtain a food hygiene licence from either the County Government or County Public Health Office, select from the options below.

Permits

Clean coffee movement permit

AFA Coffee Directorate's (CD) mandate is to undertake promotion, market research and product development initiatives for Kenya coffee in the domestic and international markets. Export of coffee is regulated by the Directorate who issue a clean coffee movement permit to coffee traders to transport their coffee from the warehouse to the point of loading. For more information on how to obtain the licence, click the link.

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International Coffee Organization (ICO) certificate of origin

AFA Coffee Directorate's (CD) mandate is to undertake promotion, market research and product development initiatives for Kenya coffee in the domestic and international markets. Export of coffee is regulated by the Directorate who issue an International Coffee Organization (ICO) certificate of origin for each consignment. The certificate is processed through the Trade Facilitation Platform (TFP). For more information on how to obtain an ICO certificate, click on the link.

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Export health certificate

Port Health Services (PHS) is a Division within the Department of Public Health that is mandated to prevent & guard against the introduction or spread of infectious diseases through ports of entry/exit in Kenya. An export health certificate is required for the export of all consignments that are for human consumption. For more information on how to obtain an export health certificate, click the link.

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Phytosanitary certificate (for green channel produce)

Export of plant & plant materials is regulated by the Kenya Plant Health Inspectorate Service (KEPHIS) who issue a phytosanitary certificate per consignment, to ensure compliance with the phytosanitary requirements of the importing country on freedom from certain diseases or pests during the growing period and compliance to safe use of pesticides. KEPHIS plant inspectors normally visit commercial growers & farmers of various agricultural & horticultural crops during the active growing period. Inspection of all material for export is done to ensure compliance with the recommended quality standards. It may be visual, microscopic, or a combination of both on plants/plant products at airports, seaports, mail, and border posts. Usually, samples are inspected according to the type & volume of the commodity. Inspection levels are determined by the assessed risk of the commodity. For more information on how to obtain the phytosanitary certificate, click the link.

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Certificate of origin

The Certificate of Origin (COO) is an international trade document which certifies that, a certain product being exported is wholly manufactured, produced, processed or obtained from the exporting country. For more information on how to obtain the COO, please select from the options below.

Non-preferential certificate of origin

A non-preferential certificate of origin is an export document issued by the Kenya National Chamber of Commerce and Industry (KNCCI) that confirms the country of origin of goods being exported. The AfCFTA certificate of origin is issued by the Kenya Revenue Authority (KRA), Rules of Origin Section. For more information on how to obtain a non-preferential certificate of origin, select from the options below.

Preferential certificate of origin

Clearance

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Coffee export procedure through Lunga Lunga One Stop Border Post (OSBP)

According to the fourth (4th) schedule of the East African Customs Management Act (EACMA), and in accordance with the World Trade Organisation’s (WTO) Agreement on Customs Valuation (ACV), valuation of cargo is undertaken by the Kenya Revenue Authority (KRA). Exporters are required to acquire the services of a licensed customs clearing agent, who is responsible for the transmission of declarations (C17B) electronically to Customs, with information obtained from the exporters through documents such as: commercial invoice, packing list, certificate of origin & permits relevant to the consignment. Prior to release, the export officer verifies and/or supervises stuffing of the export cargo/consignment before the goods proceed to the border of exit. A certificate of export is issued after export has been confirmed. For more information on how to export a consignment of coffee through the Lunga Lunga OSBP, click the link.

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Coffee export procedure through Taveta-Holili One Stop Border Post (OSBP)

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Coffee export procedure through Namanga One Stop Border Post (OSBP)

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Coffee export procedure through the Oioitokitok Customs Border Post (CBP)

In accordance with the provisions of the East African Community Customs Management Act (EACCMA), goods for exportation shall be entered (declared) in the prescribed manner and the owner furnishes Customs with the full particulars, supported by documentary evidence, of the goods referred to in the entry. The goods declared shall be exported within thirty (30) days from the date of entry. Exporters are required to acquire the services of a licensed customs clearing agent, who is mandated to process the exportation documents in the Customs system and assist in clearing goods on the exporter’s behalf. For more information on how to export a consignment of coffee through the Oloitokitok CBP, click the link.

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Coffee export procedure through the Inland Container Depot, Nairobi (ICDN)

According to the fourth (4th) schedule of the East African Customs Management Act (EACMA), and in accordance with the World Trade Organisation’s (WTO) Agreement on Customs Valuation (ACV), valuation of cargo is undertaken by the Kenya Revenue Authority (KRA). Exporters are required to acquire the services of a licensed customs clearing agent, who is responsible for the transmission of declarations (C17B) electronically to Customs, with information obtained from the exporters through documents such as: commercial invoice, bill of lading/airway bill, packing list, certificate of origin, & permits relevant to the consignment. The entries are lodged against the manifest registered electronically by the shipping/airline agents. Prior to release, the export officer verifies and/or supervises stuffing of the export cargo/consignment before the goods proceed to the border of exit. A certificate of export is issued after export has been confirmed. For more information on how to export a consignment of coffee through ICDN, click the link.

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Coffee export procedure through the Malaba One Stop Border Post (OSBP)

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Coffee export procedure through the Busia One Stop Border Post (OSBP)

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Coffee export procedure through the Port of Mombasa

According to the fourth (4th) schedule of the East African Customs Management Act (EACMA), and in accordance with the World Trade Organisation’s (WTO) Agreement on Customs Valuation (ACV), valuation of cargo is undertaken by the Kenya Revenue Authority (KRA). Exporters are required to acquire the services of a licensed customs clearing agent, who is responsible for the transmission of declarations (C17B) electronically to Customs, with information obtained from the exporters through documents such as: commercial invoice, bill of lading/airway bill, packing list, certificate of origin, & permits relevant to the consignment. The entries are lodged against the manifest registered electronically by the shipping/airline agents. Prior to release, the export officer verifies and/or supervises stuffing of the export cargo/consignment before the goods proceed to the border of exit. A certificate of export is issued after export has been confirmed. For more information on how to export a consignment of coffee through the Port of Mombasa, click the link.

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Procedures for a first-time trader

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Coffee export procedure through the Lunga Lunga One Stop Border Post (OSBP)

This procedure sequentially compiles the licences, permits and clearance steps to be fulfilled by a registered business owner exporting a consignment of coffee, of more than $2000 of value, for the first time out of Kenya, via the Lunga Lunga One Stop Border Post (OSBP).

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Coffee export procedure through the Taveta-Holili One Stop Border Post (OSBP)

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Coffee export procedure through the Jomo Kenyatta International Airport (JKIA)

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Coffee export procedure through the Namanga One Stop Border Post (OSBP)

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Coffee export procedure through the Isebania One Stop Border Post (OSBP)

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Coffee export procedure through the Oloitokitok Customs Border Post (CBP)

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Coffee export procedure through the Malaba One Stop Border Post (OSBP)

This procedure sequentially compiles the licences, permits and clearance steps to be fulfilled by a registered business owner exporting a consignment of coffee of more than $2000 of value, for the first time out of Kenya via the Malaba One Stop Border Post (OSBP).