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Summary

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"Certification sheet" format

Steps (42)

Obtain ordinary membership certificate (3)

1 Submit application for membership certificate

2 Pay for membership certificate

3 Obtain membership certificate

4 Register on AFA IMIS portal (for new applicants)

Obtain export licence (4)

5 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

6 Obtain payment notification

7 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

8 Obtain export licence

9 Apply to be an exporter

10 Pay prescribed fees

or Pay prescribed fees (for payments made physically)

11 Field audit

12 Apply for registration on ECS system

13 Obtain user credentials and ECS user rights letter

14 Submit request for company registration

15 Obtain registration notification

16 User registration

17 Obtain user credentials

Obtain registration letter (3)

18 Submit application for registration

19 Verification of the origin of goods

20 Obtain registration letter

Obtain fruit quality inspection report (2)

21 Testing of samples

22 Obtain fruit quality inspection report

Pre-clearance documentation (1)

23 Contract a clearing agent

Obtain EU certificate of origin (6)

24 Request for certificate of origin

25 Pay for certificate of origin

26 Obtain certificate of origin form

27 Typesetting of the certificate of origin

28 Submit certificate of origin for signing

29 Request for certificate of origin

Obtain customs entry (3)

30 Register a customs entry

31 Pay fees and charges

or Pay fees and charges (for bank payments)

32 Obtain customs entry in undercontrol status

Obtain phytosanitary certificate (5)

33 Obtain unique consignment reference (UCR)

34 Submit request for inspection and apply for phytosanitary certificate

35 Consignment inspection

36 Pay for phytosanitary certificate

★ Pay for phytosanitary certificate (for payments made physically) Optional

37 Obtain phytosanitary certificate

Obtain export certificate (1)

38 Apply and obtain export certificate

Obtain KRA release (4)

39 Submit clearance documents for verification

40 Physical verification and release of the consignment

41 Export consignment

42 Obtain certificate of export number

5

Submit application for export licence
(last modified: 21/06/2022)

You can apply for this step online

Apply online

Where to go?
Recourse

Timeframe ( see details )

Waiting time until next step

0 mn - 0 mn

- 2 days

Where to go?

Entity in charge

AFA IMIS Portal

AFA Horticultural Crops Directorate (HCD) Regional Offices

What do I get?

Application accepted

What are the requirements?

List of shareholders (Form CR-12) (copy)
Certified copy for limited companies.

Certificate of incorporation (copy)
For local companies.

Certificate of compliance (copy)
For a branch of a foreign company.

Company PIN certificate (copy)

Valid tax compliance certificate (copy)
This is obtained online via the Kenya Revenue Authority (KRA) website.

Valid business permit (copy)

Valid work permit (copy)
Of the directors if they are foreigners.

Identity card (copy)
Of the Directors of the Company.

Passport (copy)
Of the Directors of the Company.

Information
Details of the intended produce for export, packhouse details, as well as details of transportation of the consignment.

Association membership certificate (copy)
For more information on how to obtain an association membership certificate, click here.

Additionally, for exporters buying produce from a farmer

Contract (copy)
If the exporter is purchasing produce from a grower, then a contract must be witnessed by a HCD officer. It can be authenticated during the farm inspection or the packhouse inspection or upon request.

Lease agreement (copy)
For contracted packhouses.

Time frame

Attention at counter: Min. 5mn - Max. 10mn

Waiting time until next step: Max. 2 days

Legal justification

The Crops (Horticultural Crops) Regulations (2020) Regulation 28

Agricultural Food Authority Act (2013)
Section 4 1st Schedule

Crops Act (2013)
Sections 6, 8, 13, 18, 20, 26, 27, 28, 29, 40, 41 3rd Schedule

Who certified this information ?

Josephine SIMIYU, Deputy Director, Regulations and Compliance , 19/06/2017

Report incorrect information Suggest a simplification

Recourse: AFA Horticultural Crops Directorate (HCD)

Entity in charge

AFA Horticultural Crops Directorate (HCD)

Mazao Road, P.O. Box 42601, Nairobi 00100
Tel: +254 202 088 469 / +254 202 131 560
Email: directorhcd@afa.go.ke, info@afa.go.ke
Website: http://www.agricultureauthority.go.ke/
Directions:

Unit in charge

Regulations & Compliance Department (HCD)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00