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  1. EXPORT
  2. Commodities
  3. Beans
  4. Clearance procedures
  5. Beans export procedure through the Port of Mombasa
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Steps (27) arrow_drop_up arrow_drop_down
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain KRA & KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions/Systems involved 16 expand_more expand_less

Clearing Agent
1
Shipping Agent
2
Integrated Customs Management System (iCMS) (x 2)
3 5
Bank (x 2)
4 12
Electronic Certification System (ECS)
6
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
7 8 9 10
Trade Facilitation Platform (TFP) (x 2)
11 14
Port Health Services Kenya (PHS) (Kilindini)
13
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
15 16
Warehouse
17
Kenya Ports Authority (KPA) Online Portal
18
Mobile Money Platform
19
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
20 22
Kenya Ports Authority (KPA) (x 2)
21 24
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
23 26 27
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)
25

Results 2 expand_more expand_less

Position slip endorsed by KPA
25
Certificate of export
27

Required Documents expand_more expand_less

Certificate of incorporation (x 3)
1 2 3
Company PIN certificate (x 3)
1 2 3
Proforma invoice
1
Identity card
1
Contract
1
Commercial invoice
2
Packing list (x 3)
2 3 15
Invoice (x 6)
3 6 7 11 15 26
Permit (x 3)
3 11 15
KRA e-slip
4
Customs entry in under control status (x 3)
7 15 22
Plant import permit
7
Passed clearance entry stamped stop by KEPHIS (x 2)
8 9
KEPHIS payment receipt (x 2)
9 10
Passed clearance entry stamped release by KEPHIS
10
Public health recommendation
11
Food hygiene licence
11
Phytosanitary certificate
11
Shipping order (x 2)
18 21
Form A - Release order
20
Passed clearance entry stamped release by AFA Tea Directorate
21
Truck delivery order
21
KPA receipt
21
Signed witnessing form (x 2)
22 26
Consignment file
23
Position slip stamped by KRA
24
Position slip
25
Passed clearance entry stamped release
26
Bill of lading
27

Estimated cost KES  7,500

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
0 mode_edit
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
0 mode_edit
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
0 mode_edit
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 2d  - 4d   expand_more expand_less

  Min. Max.
Total time (sum): 2d 4d
of which:
Waiting time in queue (sum): 1h. 15mn 7h. 45mn
Attention at counter: 3h. 5mn 7h. 15mn
Waiting time until next step (sum): 1d 2d

Laws 13 expand_more expand_less

East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5, 7 (2)
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73 (n), 134 (g)
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
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