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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (27)

Pre-clearance documentation (2)

1 Contract a clearing agent

2 Book shipping space with shipping agent

Obtain passed clearance entry (3)

3 Lodge a customs entry

4 Pay merchant shipping (MS) levy

5 Obtain passed clearance entry

Obtain KEPHIS release (5)

6 Request for KEPHIS inspection

7 Submit documents for verification

8 Pay for KEPHIS inspection

9 KEPHIS inspection

10 Obtain phytosanitary certificate

Obtain export health certificate (4)

11 Apply for export health certificate and generate an e-slip

12 Pay for export health certificate

13 Verification of consignment

14 Obtain export health certificate

Obtain KRA and KPA release (12)

15 Submit clearance documents for verification

16 Physical verification of consignment by KRA

17 Weighing the container

18 Lodge a pre-advice

19 Pay for KPA charges

20 Enter the Port

21 Obtain position slip

22 Scanning of the container

23 Obtain KRA release on KWATOS

24 Loading of the container to the vessel

25 Loading of the container to the truck

26 Obtain KRA release on KWATOS

Obtain export certificate (1)

27 Obtain certificate of export number

Summary of the procedure

Institutions involved 14

Clearing Agent

1

Shipping Agent

2

Bank (x 2)

4 12

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)

7 8 9 10

Kenya Electronic Single Window System (KESWS) (x 2)

11 14

Port Health Services Kenya (PHS) (Kilindini)

13

Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)

15 16

Warehouse

17

Kenya Ports Authority (KPA) Online Portal

18

Mobile Money Platform

19

Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)

20 22

Kenya Ports Authority (KPA) (x 2)

21 24

Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)

23 26 27

Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

25

Results 2

Position slip endorsed by KPA

25

Certificate of export number

27

Required Documents

Certificate of incorporation (x 2)

1 2

Company PIN certificate

1

Proforma invoice

1

Identity card

1

Contract

1

Individual PIN Certificate

2

Invoice (x 7)

3 6 7 11 15 23 26

KRA e-slip

4

Passed clearance entry (x 3)

7 15 22

Plant import permit

7

Passed clearance entry stamped stop by KEPHIS (x 2)

8 9

KEPHIS payment receipt (x 2)

9 10

Passed clearance entry stamped release by KEPHIS

10

Public health recommendation

11

Food hygiene licence

11

Phytosanitary certificate

11

Permit

15

Packing list

15

Shipping order (x 2)

18 21

Form A - Release order (x 2)

20 23

Passed clearance entry stamped release by AFA Tea Directorate

21

Truck delivery order

21

KPA receipt

21

Signed witnessing form (x 3)

22 23 26

Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services

23

Position slip stamped by KRA

24

Position slip

25

Passed clearance entry stamped release

26

Bill of lading

27

Estimated cost KES 7,500

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- USD 0 - USD 0.75 per ton of tea For merchant shipping levy.	0
KES 5,000 Inspection fees for 0 - 34,000 kgs.
- KES 0 - KES 0.15 per kilogram Inspection fees for 34,001 Kgs - 280,000 Kgs .	0
- KES 0 - KES 0.01 per kilogram Inspection fees for 280,000 Kgs and above.	0
KES 1,000 For phytosanitary certificate.
KES 1,500 For issuance of export health certificate.