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Steps (56) arrow_drop_up arrow_drop_down
Obtain processing licence  (6) expand_more expand_less
Obtain export licence  (4) expand_more expand_less
Register as an exporter  (4) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain nuts and oil produce product export declaration form levy  (2) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Pre-clearance documentation  (5) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain Port Health Services release  (1) expand_more expand_less
Obtain KRA and KPA release  (10) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions/Systems involved 23 expand_more expand_less

AFA Nuts & Oil Crops Directorate
Mobile Money Platform (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP) (x 3)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Warehouse (x 3)
Kenya Electronic Single Window System (KESWS) (x 2)
Typesetting Company
Clearing Agent
Shipping Agent (x 3)
Integrated Customs Management System (iCMS) (x 2)
Electronic Certification System (ECS)
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini)
Port Health Services Kenya (PHS) (Kilindini) (x 2)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA) Online Portal
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)

Results 9 expand_more expand_less

Manufacturing licence
Export licence
Export authorization letter
User credentials
User credentials
Registration letter
Nuts and oil produce product export declaration form levy permit
Authenticated EU certificate of origin
Certificate of export

Required Documents expand_more expand_less

Certificate of incorporation (x 6)
List of shareholders (Form CR-12) (x 2)
Company PIN certificate (x 7)
Valid tax compliance certificate (x 2)
Valid business permit (x 2)
Valid work permit
Title deed
Feasibility study report
Project approval letter
Environmental impact assessment licence
Business plan
Identity card (x 3)
Processing facility inspection checklist
Macadamia processing facility inspection checklist
Valid police clearance certificate (certificate of good conduct)
Contract (x 3)
Warehouse inspection report
Exporter registration form
AFA HCD export licence (x 2)
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Customs entry in under control status (x 2)
Packing list (x 4)
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Proforma invoice
Commercial invoice
Permit (x 3)
KRA e-slip
Fumigation certificate (x 2)
Customs entry in under control status (x 3)
KEPHIS payment receipt
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate (x 2)
Passed clearance entry stamped release by KEPHIS
Export health certificate
Packing list
Passed clearance entry stamped release by Port Health
Shipping order (x 2)
Bankers cheque
KPA invoice
Position slip stamped by KRA
Consignment file
Bill of lading

Estimated cost KES  22,500 +USD  3

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 5,000
For processing licence.
KES 1,000
For registration.
KES 5,000
For licence fees.
KES 5,000
For export licence.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per weight in tons
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,500
For issuance of export health certificate.
USD 0 -
USD  80 per container
For shore handling export charges.
USD 0 -
USD  105 per container
For wharfage export charges.
USD 0 -
USD  3 per hour
Plug in charges for reefer containers.

Total Duration 54d - 117d  expand_more expand_less

  Min. Max.
Total time (sum): 54d 117d
of which:
Waiting time in queue (sum): 2h. 5mn 7h. 40mn
Attention at counter: 1d 1/2 4d
Waiting time until next step (sum): 52d 112d

Laws 20 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Sections 4, 43
Crops Act 2013 Crops Act (2013)
  Sections 6, 7, 8, 8), 16, 20 (6, 20, 26, 27, 28, 29, 30, 40
EAC Customs Mangement Regulations EAC Customs Mangement Regulations Regulation 216
East Africa Community Common External Tariff 2022 East Africa Community Common External Tariff 2022 (Chapter 9)
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73(n), 73 (n), 134(g), 134 (g)
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Nuts and Oil Crops) Regulations, 2019 The Crops (Nuts and Oil Crops) Regulations, 2020
  Sections 11, 12, 13
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