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Steps (50) arrow_drop_up arrow_drop_down
Register with AFA IMIS Portal  (1) expand_more expand_less
Obtain import licence  (4) expand_more expand_less
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain nuts and oil produce product import declaration form levy  (2) expand_more expand_less
Obtain plant import permit  (4) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain delivery order  (4) expand_more expand_less
Obtain KEBS consignment document  (1) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain import standardization mark (ISM)  (2) expand_more expand_less
Obtain KEPHIS release  (2) expand_more expand_less
Obtain import health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain KEBS release  (2) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less
Obtain KPA release  (4) expand_more expand_less
Obtain gate pass  (2) expand_more expand_less

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Summary of the procedure

Institutions involved 16 expand_more expand_less

AFA IMIS Portal (x 5)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
Import Certification System: ICS (x 2)
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System (KESWS) (x 7)
Mobile Money Platform
Clearing Agent
Shipping Agent (x 3)
Kenya Bureau of Standards (KEBS) (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (PHS) (Kilindini) (x 2)
Kenya Revenue Authority (KRA) Kipevu Container Terminal (CT 2) (Kipevu) (x 3)
Kenya Revenue Authority (KRA), Containerised Cargo and Container Freight Station (CFS)
Kenya Ports Authority (KPA) (x 3)

Results 7 expand_more expand_less

Import licence
ICS user credentials
User credentials
Nuts and oil produce product import declaration form levy permit
Plant import permit
Import Standardization Mark
Gate pass

Required Documents expand_more expand_less

Form E1 - Application/renewal for an importer/exporter registration and licensing
Certificate of incorporation (x 2)
List of shareholders (Form CR-12)
Company PIN certificate (x 4)
Valid tax compliance certificate
Valid business permit
Valid work permit
Valid police clearance certificate (certificate of good conduct)
Identity card (x 3)
Cover letter
Request for training
Request for company registration
Company PIN
Invoice
Consignment document (CD)
Proforma invoice (x 2)
KEPHIS payment receipt
Bill of lading (x 4)
Bank deposit slip
Letter of indemnity
Valid port pass (x 2)
Import declaration form (IDF) (x 3)
Packing list (x 4)
Commercial invoice
Import standardization mark application form
Plant import permit (x 2)
Clearance entry
Phytosanitary certificate
Fumigation certificate (x 5)
Certificate of quality
Permit (x 3)
Certificate of analysis (x 2)
Material safety data sheet
Health certificate (x 2)
Phytosanitary certificate (x 2)
GMO free certificate (x 2)
Passed clearance entry (x 2)
Import health certificate
Packing list
Laboratory analysis report
Certificate of conformity (COC)
Test report
KRA receipt
Clearing agent authorization letter
Marine cover insurance
Bankers cheque
KPA invoice
Pick up order
Position slip
Passed clearance entry stamped goods released by KEBS
Position slip endorsed by KPA
Quadruplicate entry
Position slip stamped by KRA

Estimated cost KES  6,600 +USD  70

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 5,000
For import licence.
KES 600
For issuance of plant import permit.
USD 70
Documentation fees - estimate.
KES 0 -
16 % Cost, Insurance & Freight (CIF) or customs value
For Value Added Tax.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import declaration form.
KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
For railway development levy.
USD 0 -
USD  1.75 per weight in tons
For a 20 feet container to a maximum of 5 tons per TEU. For merchant shipping levy.
USD 0 -
USD  2 per weight in tons
For a 40 feet container to a maximum of 6 tons per TEU. For merchant shipping levy.
KES 1,000
For issuance of import health certificate.
USD 0 -
USD  105 per container
For shore handlingcharges.
USD 0 -
USD  70 per container
For wharfage charges.
USD 0 -
USD  160 per container
For shore handling charges.
USD 0 -
USD  105 per container
For wharfage charges.

Total Duration 55d - 88d  expand_more expand_less

  Min. Max.
Total time (sum): 55d 88d
of which:
Waiting time in queue (sum): 1h. 40mn 5h. 25mn
Attention at counter: 5h. 40mn 2d 1/2
Waiting time until next step (sum): 54d 85d

Laws 24 expand_more expand_less

Crops Act 2013 Crops Act (2013) 1st Schedule
  Sections 16, 20, 21, 22, 23
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 35, 36, 41, 82, 123, 145, 146, 187, 188, 189, 234, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49
Finance Act 2019 Finance Act 2019
  Section  6
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  8
KEBS Public Notice on Implementation of Import Standardization Mark (ISM) Logo KEBS Public Notice on Implementation of Import Standardization Mark (ISM) Logo
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
Kenya Ports Authority Tariff book Kenya Ports Authority (KPA) Tariff book
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Legal Notice 78 of  2020 - Verification of Conformity to Kenya Standards of  Imports Order Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order
  Section  5
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Miscalleneous Fees and Levies Miscellaneous Fees and Levies
  Sections 7, 8
Plant Protection (Importation of Fruit) Order Plant Protection (Importation of Fruit) Order
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5, 6, 7, 8, 9, 10, 12
Plant Protection (Importation) Order Plant Protection (Importation) Order
  Sections 2, 3, 5, 6
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 60, 71, 73, 131, 135
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Public Notice Public Notice - Kenya Bureau of Standards (KEBS)
Standards Act Standards Act
  Section  4
The Crops (Nuts and Oil Crops) Regulations, 2019 The Crops (Nuts and Oil Crops) Regulations, 2020
  Section  11
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Sections 5, 6, 7, 8
Value Added Act Cap 476 Value Added Act CAP 476 First schedule
  Sections 5, 6, 9
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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