Welcome to Kenya's Trade Information Portal More information

Official Kenya Government website

A .go.ke website belongs to an official government organization in Kenya. The Kenya Trade Information Portal is managed by the Kenya Trade Network Agency (KenTrade)

Secure .go.ke websites use HTTPS

A lock ( ) or https:// means you're safely connected to the .go.ke website.

Share sensitive information only on official, secure websites.

Search by

Search all

Summary

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (10)

1 Apply to be an exporter

2 Obtain audit appointment

3 Pay prescribed fees

4 Audit

5 Obtain audit response

6 Obtain appointment for training on electronic certification system

7 Training on electronic certification system

8 Obtain export authorization letter

9 Register online with electronic certification system

10 Obtain user credentials

4

Audit
(last modified: 25/06/2021)

Timeframe ( see details )

Waiting time until next step

0 mn - 0 mn

1 day - 3 days

Where to go?

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Biosafety & Phytosanitary Services Office

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00

Contact person

Faith Ndunge

Head, Biosafety & Phytosanitary Services
Tel: +254 206 618 000 / +254 709 891 000
Email: fndunge@kephis.org

KEPHIS Regional Offices

What do I get?

Inspection feedback

What are the requirements?

For all exporters

List of produce handling staff (copy)

Academic qualification (copy)
The farm/go-down managers should have a minimum qualification of a diploma in the field of agriculture.

Traceability procedure (copy)

Waste disposal plan (copy)

Medical report (copy)
Of the employees.

Evidence of market requirements
The produce handlers must be aware of the specific market requirements of the importing country.

Protective clothing and equipment

Calibrations of machines
As per KEBS standards.

Physical presence
Of the owner or appointed technical personnel.

Additionally, for fresh produce

Farm

Additionally, for dry commodities

Godown facility

Packing material
Should be jute bags.

Dry produce
E.g., tea, coffee, maize, sisal, cotton etc.

Time frame

The time taken to carry out the audit depends on the size of the farm or go-down facility and the number of inspectors.

Attention at counter: Min. 3h. - Max. 5h.

Waiting time until next step: Min. 1 day - Max. 3 days

Legal justification

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Section 5

The Agricultural Produce (Export) Act 319
Sections 3, 4

Crops Act (2013)
Sections 6, 8, 26, 27, 28, 29, 30, 40

Additional information

Field audits are mandatory for all fresh produce exporters. The farm owner or their representative must be present during the audits. Intense audits are done on the following; Vegetables (chillies, basil, and Asian vegetables), flowers (gypsophila, eryngium, statice, solidago, hypericum, and carnations (dianthus)) and plants for propagation (rooted and un-rooted, herbaceous and non-herbaceous). Risk profiling requirements are specific to importing market requirements, according to type of pests and destinations, number of notifications and number of rejections/interceptions. The inspection can be done by one or two inspectors depending on the size the farm or go-down facility.

Report incorrect information Suggest a simplification

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Office of the Managing Director (KEPHIS)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00