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Summary

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"Certification sheet" format

Steps (64)

Obtain import licence (4)

1 Submit application for import licence

2 Obtain notification of approval

3 Pay for import licence

4 Obtain import licence

5 Apply to be an importer

6 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

7 Request for training on import certification system

8 Training on import certification system

9 Register online with import certification system

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

14 Obtain plant import permit

15 Submit request for company registration

16 Obtain registration notification

17 User registration

18 Obtain user credentials

Pre-clearance documentation (4)

19 Contract a clearing agent

20 Obtain KEBS consignment document

21 Notification of arrival of consignment

22 Obtain cargo clearance documents

Obtain import declaration form (2)

23 Apply for import declaration form

24 Obtain import declaration form

Obtain passed clearance entry (1)

25 Lodge customs entry

Obtain local certificate of compliance number (5)

26 Request for local certificate of compliance verification

27 Obtain demand note

28 Pay for local certificate of compliance

★ Pay for local certificate of compliance (for bank payments) Optional

★ Obtain KEBS receipt Optional

29 Verification of consignment

30 Obtain local certificate of compliance number

Obtain import standardization mark (ISM) (2)

31 Submit application for import standardization mark

32 Obtain import standardization mark

Obtain import health certificate (4)

33 Apply for import health certificate and generate an e-slip

34 Pay for import health certificate

35 Consignment inspection

36 Obtain import health certificate

Obtain KEPHIS release (2)

37 Submit request for consignment inspection by KEPHIS

38 Consignment inspection by KEPHIS

Obtain KEBS release (4)

39 Submit certificate of conformity for validation

40 Submit documents for KEBS clearance

41 KEBS verification of consignment

42 Obtain KEBS clearance

Obtain Port Health Services release (3)

43 Submit request for Port Health clearance

44 Port Health verification of consignment

45 Obtain Port Health clearance

Obtain KRA release (13)

46 Submit application for prior release

47 Submit application for data capturing

48 Collect approval for prior release

49 Submit clearance documents for verification

50 Collect allocation for verification

51 Physical verification of consignment

52 Collect clearance documents approved by head verification officer

53 Obtain customs verification officer's approval

54 Obtain handling shed invoice

55 Pay for handling shed charges

56 Obtain delivery notification

57 Obtain customs border control approval

58 Verfication of consignment and clearance documents

Obtain KRA final release (6)

59 Physical release of consignment

60 Pay tax and concession fee

61 Obtain passed entry

62 Submit documents for perfection

63 Obtain release for perfection by head verification officer

64 Perfection of clearance documents

1

Submit application for import licence
(last modified: 21/01/2022)

Timeframe ( see details )

Waiting time until next step

15 mn - 40 mn

7 days - 15 days

Where to go?

Entity in charge

AFA Horticultural Crops Directorate (HCD)

Mazao Road, P.O. Box 42601, Nairobi 00100
Tel: +254 202 088 469 / +254 202 131 560
Email: directorhcd@afa.go.ke, info@afa.go.ke
Website: http://www.agricultureauthority.go.ke/
Directions:

Unit in charge

Regulations & Compliance Department (HCD)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00

Contact person

David Makori

HCD Officer
Tel: +254 202 012 422/118
Email: hcdtechnical@gmail.com, hcdtecnical@yahoo.com

What do I get?

Tracking number

What are the requirements?

Form 1E - Horticultural produce importer application form

Certificate of incorporation (copy)
For local companies.

Certificate of compliance (copy)
For a branch of a foreign company.

Company PIN certificate (copy)

Valid tax compliance certificate (copy)
This is obtained online via the Kenya Revenue Authority (KRA) website.

Valid business permit (copy)

Identity card (copy)
Of the directors if they are Kenyan citizens.

Valid work permit (copy)
Of the directors if they are foreigners.

Time frame

Waiting time in queue: Min. 10mn - Max. 30mn

Attention at counter: Min. 5mn - Max. 10mn

Waiting time until next step: Min. 7 days - Max. 15 days

Legal justification

KEBS Standards on Horticultural Products (KS 1758:2016)

Agricultural Food Authority Act (2013)
Section 4 1st Schedule

Horticultural Crop Directorate Order (2011)
Sections 28, 29, 30, 31 5th Schedule

Crops Act (2013)
Sections 8, 13, 18, 20, 40, 41

Additional information

The applicant must call HCD to track their application which must be approved by the AFA Board. The Board usually meets once a week or after every two weeks depending on the number of applications. The KEBS Standards on Horticultural Products (KS 1758:2016) is not a public document but can be purchased from the government press.

Report incorrect information Suggest a simplification

Recourse: AFA Horticultural Crops Directorate (HCD)

Entity in charge

AFA Horticultural Crops Directorate (HCD)

Mazao Road, P.O. Box 42601, Nairobi 00100
Tel: +254 202 088 469 / +254 202 131 560
Email: directorhcd@afa.go.ke, info@afa.go.ke
Website: http://www.agricultureauthority.go.ke/
Directions:

Unit in charge

Regulations & Compliance Department (HCD)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00