InfoTradeKenya

Welcome to Kenya's Trade Information Portal More information

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A .go.ke website belongs to an official government organization in Kenya. The Kenya Trade Information Portal is managed by the Kenya Trade Network Agency (KenTrade)

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"Certification sheet" format

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Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (43)

1 Submit request for company registration

2 Obtain registration notification

3 User registration

4 Obtain user credentials

Obtain import declaration form (2)

5 Apply for import declaration form

6 Obtain import declaration form

Pre-clearance documentation (4)

7 Contract a clearing agent

8 Obtain KEBS consignment document

9 Notification of arrival of consignment

10 Obtain cargo clearance documents

Obtain passed clearance entry (3)

11 Lodge a customs entry

12 Pay tax and concession fee

13 Obtain passed entry

Obtain KEBS release (4)

14 Submit certificate of conformity for validation

15 Submit documents for KEBS clearance

16 Verification of consignment

17 Obtain KEBS clearance

Obtain Port Health Services release (3)

18 Submit request for Port Health clearance

19 Port Health verification of consignment

20 Obtain Port Health clearance

Obtain KRA release (10)

21 Submit clearance documents for verification

22 Collect allocation for verification

23 Physical verification of consingment

24 Collect clearance documents approved by head verification officer

25 Obtain customs verification officer's approval

26 Obtain handling shed invoice

27 Pay for handling shed charges

28 Obtain delivery notification

29 Obtain customs border control approval

30 Verification of consignment and clearance documents

Obtain KRA final release (1)

31 Physical release of consignment

Pre-clearance documentation (1)

32 Contract a clearing agent

Obtain passed clearance entry (3)

33 Lodge a customs entry

34 Pay taxes

35 Obtain passed entry

Obtain KEBS release (4)

36 Submit certificate of conformity for validation

37 Submit documents for KEBS clearance

38 Verification of consignment

39 Obtain KEBS clearance

Obtain Port Health Services release (3)

40 Submit request for Port Health clearance

41 Port Health verification of consignment

42 Obtain Port Health clearance

Obtain KRA final release (1)

43 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 11

Kenya Trade Network Agency (KenTrade) (x 3)

1 2 4

Trade Facilitation Platform (TFP)

Integrated Customs Management System (iCMS) (x 3)

5 6 35

Clearing Agent (x 2)

7 32

Kenya Electronic Single Window System (KESWS)

Handling Shed (x 7)

9 10 26 27 28 30 31

Bank (x 2)

12 34

Kenya Bureau of Standards (KEBS) (JKIA) (x 2)

14 36

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 6)

15 16 17 37 38 39

Port Health Services Kenya (Handling Shed) (x 6)

18 19 20 40 41 42

Kenya Revenue Authority (KRA) (Handling Shed) (x 7)

21 22 23 24 25 29 43

Results 3

User credentials

Approved import declaration form (IDF)

Release order approval

Required Documents
Representatives

Request for company registration

Company PIN

Proforma invoice (x 2)

5 32

Certificate of incorporation

Company PIN certificate

Approved import declaration form (IDF) (x 11)

7 8 14 15 18 21 29 30 36 37 40

Air waybill

Identity card

Commercial medicines import permit

Air waybill (x 9)

11 15 26 28 29 30 31 37 43

Certificate of conformity (COC) (x 5)

11 14 21 33 36

Invoice (x 9)

11 15 18 21 29 30 33 37 40

KRA e-slip (x 2)

12 34

KEBS consignment document (x 4)

14 15 36 37

Registered customs entry (x 4)

14 18 36 40

Release order stamped by handling shed

Validated certificate of conformity (x 2)

15 37

Fumigation certificate (x 2)

15 18

Health certificate

Permit (x 2)

15 37

Packing list (x 5)

15 18 29 37 40

Import health certificate (x 2)

18 40

Release order stamped by KEBS (x 4)

20 31 42 43

Customs entry in under control status

KRA receipt

Notification of arrival

Release order stamped by HVO

Release order stamped by customs (x 3)

26 28 29

Handling shed invoice

Bank deposit slip (x 2)

28 30

Release order stamped by customs

Delivery notification

Bill of lading

Release order stamped by handling shed

Certificate of analysis

Stamped plant import permit

Phytosanitary certificate

Representatives

Authorization letter

Estimated cost KES 250 +USD 0.33

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
USD 0.18 For handling charges.
USD 0.15 For storage charges per day.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0