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Properties

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (48)

Register with KESWS (4)

1 Submit request for company registration

2 Obtain registration notification

3 User registration

4 Obtain user credentials

Obtain import declaration form (2)

5 Apply for import declaration form

6 Obtain import declaration form

Pre-clearance documentation (4)

7 Contract a clearing agent

8 Obtain KEBS consignment document

9 Notification of arrival of consignment

10 Obtain cargo clearance documents

Obtain passed clearance entry (3)

11 Lodge a customs entry

12 Pay tax and concession fee

13 Obtain passed entry

Obtain KEBS release (4)

14 Submit certificate of conformity for validation

15 Submit documents for KEBS clearance

16 Verification of consignment

17 Obtain KEBS clearance

Obtain Port Health Services release (3)

18 Submit request for Port Health clearance

19 Port Health verification of consignment

20 Obtain Port Health clearance

Obtain KRA release (10)

21 Submit clearance documents for verification

22 Collect allocation for verification

23 Physical verification of consingment

24 Collect clearance documents approved by head verification officer

25 Obtain customs verification officer's approval

26 Obtain handling shed invoice

27 Pay for handling shed charges

28 Obtain delivery notification

29 Obtain customs border control approval

30 Verification of consignment and clearance documents

Obtain KRA final release (1)

31 Physical release of consignment

Pre-clearance documentation (1)

32 Contract a clearing agent

Obtain passed clearance entry (3)

33 Lodge a customs entry

34 Pay taxes

35 Obtain passed entry

Obtain KEBS release (4)

36 Submit certificate of conformity for validation

37 Submit documents for KEBS clearance

38 Verification of consignment

39 Obtain KEBS clearance

Obtain Port Health Services release (3)

40 Submit request for Port Health clearance

41 Port Health verification of consignment

42 Obtain Port Health clearance

Obtain KRA final release (6)

43 Physical release of consignment

44 Pay tax and concession fee

45 Obtain passed entry

46 Submit documents for perfection

47 Obtain release for perfection by head verification officer

48 Perfection of clearance documents

Summary of the procedure

Institutions involved 9

Kenya Trade Network Agency (KenTrade) (x 3)

1 2 4

Kenya Electronic Single Window System (KESWS) (x 3)

3 5 6

Clearing Agent (x 2)

7 32

Handling Shed (x 7)

9 10 26 27 28 30 31

Bank (x 3)

12 34 44

Kenya Bureau of Standards (KEBS) (JKIA) (x 2)

14 36

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 6)

15 16 17 37 38 39

Port Health Services Kenya (Handling Shed) (x 6)

18 19 20 40 41 42

Kenya Revenue Authority (KRA) (Handling Shed) (x 10)

21 22 23 24 25 29 43 46 47 48

Results 3

User credentials

4

Import declaration form (IDF)

6

Release order approval

31

Required Documents
Representatives

Request for company registration

1

Company PIN

3

Invoice (x 11)

5 11 15 18 21 29 30 33 37 40 46

Certificate of incorporation

7

Company PIN certificate

7

Import declaration form (IDF) (x 11)

8 14 15 18 21 29 30 36 37 40 46

Identity card

10

Commercial medicines import permit

11

Air waybill (x 10)

11 15 26 28 29 30 31 37 43 46

Certificate of conformity (COC) (x 5)

11 14 21 33 36

KRA e-slip (x 3)

12 34 44

KEBS consignment document (x 4)

14 15 36 37

Clearance entry (x 4)

14 18 36 40

Release order stamped by handling shed

15

Validated certificate of conformity (x 2)

15 37

Fumigation certificate (x 2)

15 18

Health certificate

15

Permit (x 2)

15 37

Packing list (x 6)

15 18 29 37 40 46

Import health certificate (x 2)

18 40

Release order stamped by KEBS (x 5)

20 31 42 43 46

Passed clearance entry (x 4)

21 46 47 48

KRA receipt (x 4)

21 46 47 48

Notification of arrival

21

Release order stamped by HVO

25

Release order stamped by VO (x 3)

26 28 29

Handling shed invoice

27

Bank deposit slip (x 2)

28 30

Release order stamped by customs border control

30

Delivery notification

30

Bill of lading

32

Proforma invoice

32

Release order stamped by handling shed

37

Certificate of analysis

37

Stamped plant import permit (x 2)

40 46

Phytosanitary certificate (x 2)

40 46

Prior release approval (x 2)

46 47

Representatives

Authorization letter

10

Estimated cost KES 500 +USD 0.33

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
USD 0.18 For handling charges.
USD 0.15 For storage charges per day.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration fee.	0

Total Duration 4d - 15d

	Min.	Max.
Total time (sum):	4d	15d
of which:
Waiting time in queue (sum):	2h. 35mn	7h. 40mn
Attention at counter:	3h. 25mn	1d 1/2
Waiting time until next step (sum):	3d	12d