The Kenya Trade Information Portal is the official trade information platform designed to provide information on market access requirements for Kenya exports and imports

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (22)

Pre-clearance documentation (2)

1 Contract a clearing agent

2 Book shipping space with shipping agent

Obtain passed clearance entry (3)

3 Lodge a customs entry

4 Pay merchant shipping (MS) levy

5 Obtain passed clearance entry

Obtain export health certificate (4)

6 Apply for export health certificate and generate an e-slip

7 Pay for export health certificate

★ Pay for export health certificate (for bank payments) Optional

8 Verification of consignment

9 Obtain export health certificate

Obtain KRA and KPA release (12)

10 Submit clearance documents for verification

11 Physical verification of cargo by Customs & Border Control (KRA)

12 Weighing the container

13 Lodge a pre-advice

14 Obtain KPA invoice and receipt

15 Enter the Port

16 Obtain position slip

17 Scanning of the container

18 Obtain KRA release on KWATOS

19 Loading of the container to the vessel

20 Obtain position slip

21 Obtain KRA release on KWATOS

Obtain export certificate (1)

22 Obtain certificate of export number

Summary of the procedure

Institutions involved 11

Clearing Agent

1

Shipping Agent

2

Bank (x 2)

4 7

Trade Facilitation Platform (TFP) (x 2)

6 9

Port Health Services Kenya (PHS) (Kilindini)

8

Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)

10 11

Warehouse

12

Kenya Ports Authority (KPA) Online Portal

13

Kenya Ports Authority (KPA) (x 4)

14 16 19 20

Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)

15 17

Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)

18 21 22

Results 1

Certificate of export number

22

Required Documents

Certificate of incorporation (x 2)

1 2

Company PIN certificate

1

Proforma invoice

1

Identity card

1

Contract

1

Individual PIN Certificate

2

Invoice (x 5)

3 6 10 18 21

KRA e-slip

4

Permit (x 2)

6 10

Public health recommendation

6

Food hygiene licence

6

Phytosanitary certificate

6

Passed clearance entry stamped release by Port Health (x 2)

10 15

Packing list

10

Shipping order (x 3)

13 16 20

Bankers cheque

14

Passed clearance entry stamped release by AFA Tea Directorate

16

KPA invoice (x 2)

16 20

Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services

18

Signed witnessing form (x 2)

18 21

Form A - Release order

18

Position slip stamped by KRA

19

Passed clearance entry stamped release (x 2)

20 21

Bill of lading

22

Estimated cost KES 1,500

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- USD 0 - USD 0.75 per ton of tea For merchant shipping levy.	0
KES 1,500 For issuance of export health certificate.
- USD 0 - USD 80 per container For shore handling export charges.	0
- USD 0 - USD 105 per container For wharfage export charges.	0
- USD 0 - USD 3 per hour Plug in charges for reefer containers.	0

Total Duration 1d 1/2 - 3d 1/2

	Min.	Max.
Total time (sum):	1d 1/2	3d 1/2
of which:
Waiting time in queue (sum):	1h. 5mn	6h. 30mn
Attention at counter:	2h. 5mn	5h. 25mn
Waiting time until next step (sum):	1d	2d