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Steps (46) arrow_drop_up arrow_drop_down
Obtain farm inspection report  (2) expand_more expand_less
Obtain packhouse inspection report  (3) expand_more expand_less
Obtain export licence  (4) expand_more expand_less
Register as an exporter  (8) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain passed clearance entry  (2) expand_more expand_less
Obtain EAC certificate of origin  (5) expand_more expand_less
Enter the OSBP  (1) expand_more expand_less
Obtain KEPHIS release  (4) expand_more expand_less
Obtain Port Health Services release  (6) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less

certification bar

Pay for sample analysis and food safety audit
(last modified: 25/01/2022)

You can pay for this step online

language Pay online


( see details )

Timeframe ( see details )

Waiting time until next step

KES 2000
10 mn  -  20 mn
2 days  -  5 days

Where to go?

Entity in charge

Mobile Money Platform

KEPHIS Regional Offices KEPHIS Regional Offices

What do I get?

MPESA confirmation message
KEPHIS payment receipt

What are the requirements?

For all exporters
1. 01 - Libre deuda de patente
Cover letter (copy)
It should be addressed to the Managing Director of KEPHIS, indicating the crop to be exported, intended market, physical location and acreage of the farm.
2. 01 - Libre deuda de patente
Certificate of incorporation (copy)
For local companies.
3. 01 - Libre deuda de patente
Certificate of compliance (copy)
For branches of a foreign company.
4. 01 - Libre deuda de patente
Company PIN certificate (copy)
5. 01 - Libre deuda de patente
Contract (copy)
If the exporter is purchasing produce from a grower. 5. 01 - Libre deuda de patente
6. 01 - Libre deuda de patente
Identity card (copy)
Of the directors if they are Kenyan citizens.
or 01 - Libre deuda de patente
Passport (copy)
Of the directors if they are foreigners.
Addiotionally, for fresh produce exporters
1. 01 - Libre deuda de patente
AFA HCD export licence (copy)
Issued by AFA Horticultural Crops Directorate.

Cost KES 2,000

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 0 -
KES  14,000 per sample
For analysis.
KES 2,000
For food safety audity.
KES 0 -
KES  58.4 per kilometer
For audit mileage for a distance of over 100 km.
Payment methods: mobile money platforms, cheques or direct deposit
MPESA paybill number 570581. Account number will be the service paid for e.g., "Food Safety Audit".
Exporters will be required to facilitate KEPHIS auditor's allowance (per diem) based on the respective County rates for public officers.

Time frame

Waiting time in queue: Min.   5mn - Max.  10mn
Attention at counter: Min.   5mn - Max.   10mn
Waiting time until next step: Min.   2 days - Max.   5 days

Legal justification

1. Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
2. Crops Act (2013)
Crops Act (2013)
Section 40
3. KEPHIS Notice

Who certified this information ?

Bernard OKONDA, Food Safety Auditor, 26/10/2018

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions: Google maps

Unit in charge

Office of the Managing Director (KEPHIS)

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Contact person

Prof. Theophilus M. Mutui (PhD)

Managing Director
Tel: +254 206 618 000 / +254 709 891 000
Email: director@kephis.org
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