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Summary

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"Certification sheet" format

Steps (46)

Obtain farm inspection report (2)

1 Request for farm inspection

2 Farm inspection

Obtain packhouse inspection report (3)

3 Request for packhouse inspection

4 Pay for registration

5 Packhouse inspection

Obtain export licence (4)

6 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

7 Obtain payment notification

8 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

9 Obtain export licence

10 Obtain food safety audit checklist

11 Submit documents for food safety audit and samples for analysis

12 Pay for sample analysis and food safety audit

13 Pay for sample analysis and food safety audit (for payments made physically)

14 Field audit

15 Food safety audit

16 Obtain analysis report

17 Obtain user credentials and ECS user rights letter

18 Submit request for company registration

19 Obtain registration notification

20 User registration

21 Obtain user credentials

Obtain registration letter (3)

22 Submit application for registration

23 Verification of the origin of goods

24 Obtain registration letter

Pre-clearance documentation (1)

25 Contract a clearing agent

Obtain passed clearance entry (2)

26 Lodge a customs entry

27 Obtain passed entry

Obtain EAC certificate of origin (5)

28 Request for certificate of origin

29 Pay for certificate of origin

30 Obtain certificate of origin form

31 Typesetting of the certificate of origin

32 Submit certificate of origin form for signing

Enter the OSBP (1)

33 Submit clearance documents

Obtain KEPHIS release (4)

34 Submit documents for verification

35 Consignment inspection by KEPHIS

36 Pay for phytosanitary certificate

37 Obtain phytosanitary certificate

Obtain Port Health Services release (6)

38 Apply for export health certificate and generate an e-slip

39 Pay for export health certificate

40 Submit clearance documents for verification

41 Verification of consignment

42 Obtain export health certificate

43 Obtain Port Health Services release

Obtain KRA release (3)

44 Submit clearance documents for verification

45 Verification of consignment

46 Obtain certificate of export

13

Pay for sample analysis and food safety audit (for payments made physically)
(last modified: 25/01/2022)

Costs

( see details )

KES 2000

Where to go?

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

KEPHIS Regional Offices

What do I get?

KEPHIS payment receipt

What are the requirements?

For all exporters

Cover letter (copy)
It should be addressed to the Managing Director of KEPHIS, indicating the crop to be exported, intended market, physical location and acreage of the farm.

Certificate of incorporation (copy)
For local companies.

Certificate of compliance (copy)
For branches of a foreign company.

Company PIN certificate (copy)

Contract (copy)
If the exporter is purchasing produce from a grower. 5. 01 - Libre deuda de patente

Identity card (copy)
Of the directors if they are Kenyan citizens.

Passport (copy)
Of the directors if they are foreigners.

Addiotionally, for fresh produce exporters

AFA HCD export licence (copy)
Issued by AFA Horticultural Crops Directorate.

Cost KES 2,000

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 0 - KES 14,000 per sample For analysis.	0
KES 2,000 For food safety audity.
KES 0 - KES 58.4 per kilometer For audit mileage for a distance of over 100 km.	0

Payment methods: mobile money platforms, cheques or direct deposit

MPESA paybill number 570581. Account number will be the service paid for e.g., "Food Safety Audit".
Exporters will be required to facilitate KEPHIS auditor's allowance (per diem) based on the respective County rates for public officers.

Time frame

Legal justification

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

Crops Act (2013)
Section 40

KEPHIS Notice

Additional information

Report incorrect information Suggest a simplification

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions: