InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (57)

Obtain farm inspection report (2)

1 Request for farm inspection

2 Farm inspection

Obtain packhouse inspection report (3)

3 Request for packhouse inspection

4 Pay for registration

5 Packhouse inspection

Obtain export licence (4)

6 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

7 Obtain payment notification

8 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

9 Obtain export licence

10 Obtain food safety audit checklist

11 Submit documents for food safety audit and samples for analysis

12 Pay for sample analysis and food safety audit

13 Pay for sample analysis and food safety audit (for payments made physically)

14 Field audit

15 Food safety audit

16 Obtain analysis report

17 Obtain user credentials and ECS user rights letter

18 Submit request for company registration

19 Obtain registration notification

20 User registration

21 Obtain user credentials

Obtain registration letter (3)

22 Submit application for registration

23 Verification of the origin of goods

24 Obtain registration letter

Pre-clearance documentation (2)

25 Contract a clearing agent

26 Book shipping space with shipping agent

Obtain EU certificate of origin (6)

27 Request for certificate of origin

28 Pay for certificate of origin

29 Obtain certificate of origin form

30 Typesetting of the certificate of origin

31 Submit certificate of origin for signing

32 Request for certificate of origin

Obtain customs entry (3)

33 Register a customs entry

34 Pay merchant shipping (MS) levy

35 Obtain under control customs entry

Obtain KEPHIS release (5)

36 Submit request for KEPHIS inspection

37 Submit documents for verification

38 Pay for KEPHIS inspection

39 KEPHIS inspection

40 Obtain phytosanitary certificate

Obtain export health certificate (4)

41 Apply for export health certificate and generate an e-slip

42 Pay for export health certificate

★ Pay for export health certificate (for bank payments) Optional

43 Verification of consignment

44 Obtain export health certificate

Obtain KRA & KPA release (12)

45 Submit clearance documents for verification

46 Physical verification of consignment by KRA

47 Weighing the container

48 Lodge a pre-advice

49 Pay for KPA charges

50 Enter the Port

51 Obtain position slip

52 Scanning of the container

53 Obtain KRA release on KWATOS

54 Loading of the container to the vessel

55 Loading of the container to the truck

56 Obtain KRA release on KWATOS

Obtain export certificate (1)

57 Obtain export certificate

Summary of the procedure

Institutions/Systems involved 23

AFA Horticultural Crops Directorate (HCD) (x 4)

1 2 3 5

Bank (x 4)

4 28 34 42

AFA IMIS Portal (x 3)

6 7 9

Mobile Money Platform (x 3)

8 12 49

Kenya Plant Health Inspectorate Service (KEPHIS) Laboratory Complex (x 4)

10 11 15 16

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

13 14 17

Kenya Trade Network Agency (KenTrade) (x 3)

18 19 21

Trade Facilitation Platform (TFP) (x 3)

20 41 44

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)

22 24 27 29 31 32

Warehouse (x 2)

23 47

Clearing Agent

Shipping Agent

Typesetting Company

Integrated Customs Management System (iCMS) (x 2)

33 35

Electronic Certification System (ECS)

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)

37 38 39 40

Port Health Services Kenya (PHS) (Kilindini)

Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)

45 46

Kenya Ports Authority (KPA) Online Portal

Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)

50 52

Kenya Ports Authority (KPA) (x 2)

51 54

Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)

53 56 57

Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 11

Farm inspection report

Packhouse inspection report

AFA HCD export licence

Analysis report

Export authorization letter

User credentials

Registration letter

Authenticated EU certificate of origin

Position slip endorsed by KPA

Certificate of export

Required Documents

Farm inspection checklist

Lease agreement

List of shareholders (Form CR-12)

Certificate of incorporation (x 7)

6 12 13 22 25 26 33

Company PIN certificate (x 8)

6 12 13 25 26 27 32 33

Valid tax compliance certificate

Valid business permit

Identity card (x 4)

6 12 13 25

Association membership certificate

Food safety requirements

Cover letter (x 2)

12 13

Certificate of compliance (x 2)

12 13

Contract (x 3)

12 13 25

AFA HCD export licence (x 2)

12 13

Food safety audit checklist

Request for company registration

Company PIN

Rules of origin exporter registration form

Sector specific license

Proforma invoice

Commercial invoice

Packing list (x 3)

26 33 45

KRA payment authorization slip (x 2)

28 31

Bank deposit slip (x 2)

29 31

EU certificate of origin form

Invoice (x 8)

30 31 33 36 37 41 45 56

Typed certificate of origin form

Customs entry in under control status

Permit (x 3)

33 41 45

KRA e-slip

Customs entry in under control status (x 3)

37 45 52

Plant import permit

Passed clearance entry stamped stop by KEPHIS (x 2)

38 39

KEPHIS payment receipt (x 2)

39 40

Passed clearance entry stamped release by KEPHIS

Public health recommendation

Food hygiene licence

Phytosanitary certificate

Shipping order (x 2)

48 51

Form A - Release order

Passed clearance entry stamped release by AFA Tea Directorate

Truck delivery order

KPA receipt

Signed witnessing form (x 2)

52 56

Consignment file

Position slip stamped by KRA

Position slip

Passed clearance entry stamped release

Customs entry in removed status

Bill of lading

Estimated cost KES 26,500 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - KES 5,000 per year For packhouse registration.	0
KES 15,000 For export licence.
- KES 0 - KES 14,000 per sample For analysis.	0
KES 2,000 For food safety audity.
- KES 0 - KES 58.4 per kilometer For audit mileage for a distance of over 100 km.	0
- KES 0 - KES 14,000 per sample For analysis.	0
KES 2,000 For food safety audity.
- KES 0 - KES 58.4 per kilometer For audit mileage for a distance of over 100 km.	0
USD 3 For issuance of certificate of origin
- USD 0 - USD 0.75 per ton of tea For merchant shipping levy.	0
KES 5,000 Inspection fees for 0 - 34,000 kgs.
- KES 0 - KES 0.15 per kilogram Inspection fees for 34,001 Kgs - 280,000 Kgs .	0
- KES 0 - KES 0.01 per kilogram Inspection fees for 280,000 Kgs and above.	0
KES 1,000 For phytosanitary certificate.
KES 1,500 For issuance of export health certificate.

Total Duration 9d - 41d

	Min.	Max.
Total time (sum):	9d	41d
of which:
Waiting time in queue (sum):	2h. 35mn	1d 1/2
Attention at counter:	2d	4d
Waiting time until next step (sum):	7d	35d

Laws 21

Agricultural Food Authority Act (2013)
Sections 4, First Schedule

Crops Act (2013)
Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule

EAC Customs Mangement Regulations Regulation 216

East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
Sections 34, 35, 36, 41, 73, 75, 82, 123, 195

East African Community Customs Management Regulations (2010)
Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89

Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
Section 10

Food, Drugs and Chemical Substances (General) Regulations, 1978
Section 10

Horticultural Crop Directorate Order (2011) 5th Schedule
Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule

Implementation of Horticultural Crops Regulations (2020)

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Sections 5, 7 (2)

Kenya Ports Authority (Cap 391) Part VIII, IX

KEPHIS Notice

KPA tariff book
Section III

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1

Public Health Act CAP 242 (2012)
Sections 73 (n), 127, 134 (g)

Public Health Act CAP 242 Public Health (Fees) Rules
Section 2

The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
Section 16 , articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24

The Agricultural Produce (Export) Act 319
Sections 3, 4

The Cotonou Agreement

The Crops (Horticultural Crops) Regulations (2020) Regulation 28