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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (57)

Obtain farm inspection report (2)

1 Request for farm inspection

2 Farm inspection

Obtain packhouse inspection report (3)

3 Request for packhouse inspection

4 Pay for registration

5 Packhouse inspection

Obtain export licence (4)

6 Submit application for export licence

★ Inspection of farm, transport and packhouse facility Optional

7 Obtain payment notification

8 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

9 Obtain export licence

Register as an exporter (8)

10 Obtain food safety audit checklist

11 Submit documents for food safety audit and samples for analysis

12 Pay for sample analysis and food safety audit

13 Pay for sample analysis and food safety audit (for payments made physically)

14 Field audit

15 Food safety audit

16 Obtain analysis report

17 Obtain user credentials and ECS user rights letter

Register with KESWS (4)

18 Submit request for company registration

19 Obtain registration notification

20 User registration

21 Obtain user credentials

Obtain registration letter (3)

22 Submit application for registration

23 Verification of the origin of goods

24 Obtain registration letter

Pre-clearance documentation (2)

25 Contract a clearing agent

26 Book shipping space with shipping agent

Obtain EU certificate of origin (6)

27 Request for certificate of origin

28 Pay for certificate of origin

29 Obtain certificate of origin form

30 Typesetting of the certificate of origin

31 Submit certificate of origin for signing

32 Request for certificate of origin

Obtain passed clearance entry (3)

33 Lodge a customs entry

34 Pay merchant shipping (MS) levy

35 Obtain passed clearance entry

Obtain KEPHIS release (5)

36 Request for KEPHIS inspection

37 Submit documents for verification

38 Pay for KEPHIS inspection

39 KEPHIS inspection

40 Obtain phytosanitary certificate

Obtain export health certificate (4)

41 Apply for export health certificate and generate an e-slip

42 Pay for export health certificate

43 Verification of consignment

44 Obtain export health certificate

Obtain KRA and KPA release (12)

45 Submit clearance documents for verification

46 Physical verification of consignment by KRA

47 Weighing the container

48 Lodge a pre-advice

49 Pay for KPA charges

50 Enter the Port

51 Obtain position slip

52 Scanning of the container

53 Obtain KRA release on KWATOS

54 Loading of the container to the vessel

55 Loading of the container to the truck

56 Obtain KRA release on KWATOS

Obtain export certificate (1)

57 Obtain export certificate

Summary of the procedure

Institutions involved 21

AFA Horticultural Crops Directorate (HCD) (x 4)

1 2 3 5

Bank (x 4)

4 28 34 42

AFA IMIS Portal (x 3)

6 7 9

Mobile Money Platform (x 3)

8 12 49

Kenya Plant Health Inspectorate Service (KEPHIS) Laboratory Complex (x 4)

10 11 15 16

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

13 14 17

Kenya Trade Network Agency (KenTrade) (x 3)

18 19 21

Kenya Electronic Single Window System (KESWS) (x 3)

20 41 44

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)

22 24 27 29 31 32

Warehouse (x 2)

23 47

Clearing Agent

25

Shipping Agent

26

Typesetting Company

30

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)

37 38 39 40

Port Health Services Kenya (PHS) (Kilindini)

43

Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)

45 46

Kenya Ports Authority (KPA) Online Portal

48

Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)

50 52

Kenya Ports Authority (KPA) (x 2)

51 54

Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)

53 56 57

Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

55

Results 11

Farm inspection report

2

Packhouse inspection report

5

AFA HCD export licence

9

Analysis report

16

Export authorization letter

17

User credentials

17

User credentials

21

Registration letter

24

Authenticated EU certificate of origin

31

Position slip endorsed by KPA

55

Certificate of export

57

Required Documents

Farm inspection checklist

2

Lease agreement

5

List of shareholders (Form CR-12)

6

Certificate of incorporation (x 6)

6 12 13 22 25 26

Company PIN certificate (x 6)

6 12 13 25 27 32

Valid tax compliance certificate

6

Valid business permit

6

Identity card (x 4)

6 12 13 25

HCD payment receipt

9

Food safety requirements

11

Cover letter (x 2)

12 13

Certificate of compliance (x 2)

12 13

Contract (x 3)

12 13 25

AFA HCD export licence (x 2)

12 13

Food safety audit checklist

15

Request for company registration

18

Company PIN

20

Rules of origin exporter registration form

22

Sector specific license

22

Proforma invoice

25

Individual PIN Certificate

26

KRA payment authorization slip (x 2)

28 31

Bank deposit slip (x 2)

29 31

EU certificate of origin form

30

Invoice (x 9)

30 31 33 36 37 41 45 53 56

Typed certificate of origin form

31

Passed clearance entry

31

KRA e-slip

34

Passed clearance entry (x 3)

37 45 52

Plant import permit

37

Passed clearance entry stamped stop by KEPHIS (x 2)

38 39

KEPHIS payment receipt (x 2)

39 40

Passed clearance entry stamped release by KEPHIS

40

Public health recommendation

41

Food hygiene licence

41

Phytosanitary certificate

41

Permit

45

Packing list

45

Shipping order (x 2)

48 51

Form A - Release order (x 2)

50 53

Passed clearance entry stamped release by AFA Tea Directorate

51

Truck delivery order

51

KPA receipt

51

Signed witnessing form (x 3)

52 53 56

Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services

53

Position slip stamped by KRA

54

Position slip

55

Passed clearance entry stamped release

56

Passed clearance entry stamped release by Port Health

57

Bill of lading

57

Estimated cost KES 26,500 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - KES 5,000 per year For packhouse registration.	0
KES 15,000 For export licence.
- KES 0 - KES 14,000 per sample For analysis.	0
KES 2,000 For food safety audity.
- KES 0 - KES 58.4 per kilometer For audit mileage for a distance of over 100 km.	0
- KES 0 - KES 14,000 per sample For analysis.	0
KES 2,000 For food safety audity.
- KES 0 - KES 58.4 per kilometer For audit mileage for a distance of over 100 km.	0
USD 3 For issuance of certificate of origin
- USD 0 - USD 0.75 per ton of tea For merchant shipping levy.	0
KES 5,000 Inspection fees for 0 - 34,000 kgs.
- KES 0 - KES 0.15 per kilogram Inspection fees for 34,001 Kgs - 280,000 Kgs .	0
- KES 0 - KES 0.01 per kilogram Inspection fees for 280,000 Kgs and above.	0
KES 1,000 For phytosanitary certificate.
KES 1,500 For issuance of export health certificate.

Total Duration 16d - 66d

	Min.	Max.
Total time (sum):	16d	66d
of which:
Waiting time in queue (sum):	2h. 30mn	1d 1/2
Attention at counter:	2d	4d
Waiting time until next step (sum):	14d	60d

Laws 19

Agricultural Food Authority Act (2013)
Sections 4, First Schedule

Crops Act (2013)
Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule

East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
Sections 34, 35, 36, 41, 73, 75, 82, 123, 195

East African Community Customs Management Regulations (2010)
Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89

Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
Section 10

Food, Drugs and Chemical Substances (General) Regulations, 1978
Section 10

Horticultural Crop Directorate Order (2011) 5th Schedule
Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule

Implementation of Horticultural Crops Regulations (2020)

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Sections 5, 7 (2)

KEPHIS Notice

KPA tariff book
Section III

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1

Public Health Act CAP 242 (2012)
Sections 73 (n), 127, 134 (g)

Public Health Act CAP 242 Public Health (Fees) Rules
Section 2

The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
Section 16 , articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24

The Agricultural Produce (Export) Act 319
Sections 3, 4

The Cotonou Agreement

The Crops (Horticultural Crops) Regulations (2020) Regulation 28