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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (65)

Obtain packhouse inspection report (3)

1 Request for packhouse inspection

2 Pay for registration

3 Packhouse inspection

Obtain export licence (4)

4 Submit application for export licence

★ Inspection of farm, transport and packhouse facility Optional

5 Obtain payment notification

6 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

7 Obtain export licence

Obtain certificate of registration for importers/exporters (3)

8 Apply for certificate of registration

9 Obtain notification of approval

10 Obtain certificate of registration

Obtain import/export licence (4)

11 Apply for licence

12 Obtain payment notification

13 Pay for licence

★ Pay for licence (for payments made at the bank) Optional

★ Submit payment receipt (for payments made at the bank) Optional

14 Obtain licence

15 Apply to be an exporter

16 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

17 Field audit

18 Apply for registration on ECS system

19 Obtain user credentials and ECS user rights letter

20 Submit request for company registration

21 Obtain registration notification

22 User registration

23 Obtain user credentials

Obtain registration letter (3)

24 Submit application for registration

25 Verification of the origin of goods

26 Obtain registration letter

Obtain export permit (3)

27 Apply for export permit

28 Pay for permit

★ Pay for permit (for payments made at the bank) Optional

★ Submit payment receipt (for payments made at the bank) Optional

29 Obtain permit

Obtain certificate of conformity (3)

30 Request for inspection

31 Inspection of consignment

32 Obtain certificate of conformity

Pre-clearance documentation (2)

33 Contract a clearing agent

34 Book shipping space with shipping agent

Obtain passed clearance entry (3)

35 Lodge a customs entry

36 Pay merchant shipping (MS) levy

37 Obtain passed clearance entry

Obtain EU certificate of origin (6)

38 Request for certificate of origin

39 Pay for certificate of origin

40 Obtain certificate of origin form

41 Typesetting of the certificate of origin

42 Submit certificate of origin for signing

43 Request for certificate of origin

Obtain KEPHIS release (5)

44 Request for KEPHIS inspection

45 Submit documents for verification

46 Pay for KEPHIS inspection

47 KEPHIS inspection

48 Obtain phytosanitary certificate

Obtain export health certificate (4)

49 Apply for export health certificate and generate an e-slip

50 Pay for export health certificate

51 Verification of consignment

52 Obtain export health certificate

Obtain KRA and KPA release (12)

53 Submit clearance documents for verification

54 Physical verification of consignment by KRA

55 Weighing the container

56 Lodge a pre-advice

57 Pay for KPA charges

58 Enter the Port

59 Obtain position slip

60 Scanning of the container

61 Obtain KRA release on KWATOS

62 Loading of the container to the vessel

63 Loading of the container to the truck

64 Obtain KRA release on KWATOS

Obtain export certificate (1)

65 Obtain export certificate

Summary of the procedure

Institutions involved 22

AFA Horticultural Crops Directorate (HCD) (x 2)

1 3

Bank (x 4)

2 36 39 50

AFA IMIS Portal (x 8)

4 5 7 8 9 10 11 14

Mobile Money Platform (x 5)

6 13 16 28 57

AFA Food Crops Directorate (x 6)

12 27 29 30 31 32

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

15 17 19

Electronic Certification System: ECS

Kenya Trade Network Agency (KenTrade) (x 3)

20 21 23

Kenya Electronic Single Window System (KESWS) (x 3)

22 49 52

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)

24 26 38 40 42 43

Warehouse (x 2)

25 55

Clearing Agent

Shipping Agent

Typesetting Company

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)

45 46 47 48

Port Health Services Kenya (PHS) (Kilindini)

Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)

53 54

Kenya Ports Authority (KPA) Online Portal

Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)

58 60

Kenya Ports Authority (KPA) (x 2)

59 62

Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)

61 64 65

Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 13

Packhouse inspection report

AFA HCD export licence

Certificate of registration for importers/exporters

Import/export licence

Export authorization letter

User credentials

Registration letter

Import/export permit

Certificate of conformity

Authenticated EU certificate of origin

Position slip endorsed by KPA

Certificate of export

Required Documents

Lease agreement

List of shareholders (Form CR-12) (x 2)

4 11

Certificate of incorporation (x 6)

4 8 11 24 33 34

Company PIN certificate (x 4)

4 33 38 43

Valid tax compliance certificate (x 2)

4 8

Valid business permit (x 2)

4 11

Identity card (x 4)

4 8 11 33

HCD payment receipt

FORM F - Application-renewal for registration of irish potato importer and exporter

Form K - Application/renewal for import/export licence

Company profile

Exporter registration form

Contract (x 2)

15 33

AFA HCD export licence

Request for company registration

Company PIN

Rules of origin exporter registration form

Sector specific license

Form M - Application for import/export irish potato permit

Import/export licence

Phytosanitary certificate

Certificate of produce

AFA Food Crops Directorate receipt

Proforma invoice

Individual PIN Certificate

Invoice (x 9)

35 41 42 44 45 49 53 61 64

KRA e-slip

KRA payment authorization slip (x 2)

39 42

Bank deposit slip (x 2)

40 42

EU certificate of origin form

Typed certificate of origin form

Passed clearance entry (x 4)

42 45 53 60

Plant import permit

Passed clearance entry stamped stop by KEPHIS (x 2)

46 47

KEPHIS payment receipt (x 2)

47 48

Passed clearance entry stamped release by KEPHIS

Public health recommendation

Food hygiene licence

Phytosanitary certificate

Permit

Packing list

Shipping order (x 2)

56 59

Form A - Release order (x 2)

58 61

Passed clearance entry stamped release by AFA Tea Directorate

Truck delivery order

KPA receipt

Signed witnessing form (x 3)

60 61 64

Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services

Position slip stamped by KRA

Position slip

Passed clearance entry stamped release

Passed clearance entry stamped release by Port Health

Bill of lading

Estimated cost KES 63,500 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - KES 5,000 per year For packhouse registration.	0
KES 15,000 For export licence.
KES 20,000 For exporter licence.
- KES 0 - KES 58.4 per kilometer For audit mileage.	0
KES 1,000 For field audit for one hectare or less.
- KES 0 - KES 250 per hectare For field audit for every additional hectare above one hectare.	0
KES 5,000 For inspection of dry produce weighing less than 34 kilograms.
- KES 0 - KES 0.15 per kilogram For inspection of dry produce for every additional kilogram above 34 kilograms.	0
KES 15,000 For deposit of expected future phytosanitary certificates.
- KES 0 - 0.5 % goods-value For export permit.	0
- USD 0 - USD 0.75 per ton of tea For merchant shipping levy.	0
USD 3 For issuance of certificate of origin
KES 5,000 Inspection fees for 0 - 34,000 kgs.
- KES 0 - KES 0.15 per kilogram Inspection fees for 34,001 Kgs - 280,000 Kgs .	0
- KES 0 - KES 0.01 per kilogram Inspection fees for 280,000 Kgs and above.	0
KES 1,000 For phytosanitary certificate.
KES 1,500 For issuance of export health certificate.

Total Duration 15d - 85d

	Min.	Max.
Total time (sum):	15d	85d
of which:
Waiting time in queue (sum):	2h. 50mn	2d
Attention at counter:	1d 1/2	3d 1/2
Waiting time until next step (sum):	13d	80d

Laws 22

Agricultural Food Authority Act (2013)
Sections 4, First Schedule

Crops Act (2013)
Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule

East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
Sections 34, 35, 36, 41, 73, 75, 82, 123, 195

East African Community Customs Management Regulations (2010)
Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89

Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
Section 10

Food, Drugs and Chemical Substances (General) Regulations, 1978
Section 10

Horticultural Crop Directorate Order (2011) 5th Schedule
Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule

Implementation of Horticultural Crops Regulations (2020)

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Sections 3 (d), 5, 7 (2)

KEPHIS Notice

KPA tariff book
Section III

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1

Procedure for Registration as an Exporter of Agricultural Produce

Public Health Act CAP 242 (2012)
Sections 73 (n), 127, 134 (g)

Public Health Act CAP 242 Public Health (Fees) Rules
Section 2

The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
Section 16 , articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24

The Agricultural Produce (Export) Act 319
Sections 3, 4

The Cotonou Agreement

The Crops (Food Crops) Regulations (2019)
Sections 6, 7, 8, 9

The Crops (Horticultural Crops) Regulations (2020) Regulation 28

The Crops (Irish Potato) Regulations 2019
Sections 6, 7, 8, 14, 15, 22