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Steps (65) arrow_drop_up arrow_drop_down
Obtain packhouse inspection report  (3) expand_more expand_less
Obtain export licence  (4) expand_more expand_less
Obtain certificate of registration for importers/exporters  (3) expand_more expand_less
Obtain import/export licence  (4) expand_more expand_less
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain export permit  (3) expand_more expand_less
Obtain certificate of conformity  (3) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain KRA and KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions involved 22 expand_more expand_less

AFA Horticultural Crops Directorate (HCD) (x 2)
Mobile Money Platform (x 5)
AFA Food Crops Directorate (x 6)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Electronic Certification System: ECS
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System (KESWS) (x 3)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Warehouse (x 2)
Clearing Agent
Shipping Agent
Typesetting Company
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
Port Health Services Kenya (PHS) (Kilindini)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 13 expand_more expand_less

Packhouse inspection report
AFA HCD export licence
Certificate of registration for importers/exporters
Import/export licence
Export authorization letter
User credentials
User credentials
Registration letter
Import/export permit
Certificate of conformity
Authenticated EU certificate of origin
Position slip endorsed by KPA
Certificate of export

Required Documents expand_more expand_less

Lease agreement
List of shareholders (Form CR-12) (x 2)
Certificate of incorporation (x 6)
Company PIN certificate (x 4)
Valid tax compliance certificate (x 2)
Valid business permit (x 2)
Identity card (x 4)
HCD payment receipt
FORM F - Application-renewal for registration of irish potato importer and exporter
Form K - Application/renewal for import/export licence
Company profile
Exporter registration form
Contract (x 2)
AFA HCD export licence
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Form M - Application for import/export irish potato permit
Import/export licence
Phytosanitary certificate
Certificate of produce
AFA Food Crops Directorate receipt
Proforma invoice
Individual PIN Certificate
KRA e-slip
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Passed clearance entry (x 4)
Plant import permit
Passed clearance entry stamped stop by KEPHIS (x 2)
KEPHIS payment receipt (x 2)
Passed clearance entry stamped release by KEPHIS
Public health recommendation
Food hygiene licence
Phytosanitary certificate
Permit
Packing list
Shipping order (x 2)
Form A - Release order (x 2)
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
KPA receipt
Signed witnessing form (x 3)
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
Position slip stamped by KRA
Position slip
Passed clearance entry stamped release
Passed clearance entry stamped release by Port Health
Bill of lading

Estimated cost KES  63,500 +USD  3

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 0 -
KES  5,000 per year
For packhouse registration.
KES 15,000
For export licence.
KES 20,000
For exporter licence.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
0.5 % goods-value
For export permit.
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
USD 3
For issuance of certificate of origin
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 15d - 85d  expand_more expand_less

  Min. Max.
Total time (sum): 15d 85d
of which:
Waiting time in queue (sum): 2h. 50mn 2d
Attention at counter: 1d 1/2 3d 1/2
Waiting time until next step (sum): 13d 80d

Laws 22 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013)
  Sections 4, First Schedule
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule
Horticultural Crops Regulations (2020) Implementation of Horticultural Crops Regulations (2020)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 3 (d), 5, 7 (2)
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73 (n), 127, 134 (g)
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16 ,  articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Food Crops) Regulations (2019) The Crops (Food Crops) Regulations (2019)
  Sections 6, 7, 8, 9
The Crops (Horticultural Crops) Regulations (2020) The Crops (Horticultural Crops) Regulations (2020) Regulation 28
The Crops (Irish Potato) Regulations 2019 The Crops (Irish Potato) Regulations 2019
  Sections 6, 7, 8, 14, 15, 22
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