InfoTradeKenya

Welcome to Kenya's Trade Information Portal More information

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (38)

Obtain ordinary membership certificate (3)

1 Submit application for membership certificate

2 Pay for membership certificate

3 Obtain membership certificate

Obtain export licence (4)

4 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

5 Obtain payment notification

6 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

7 Obtain export licence

8 Apply to be an exporter

9 Pay prescribed fees

or Pay prescribed fees (for payments made physically)

10 Field audit

11 Apply for registration on ECS system

12 Obtain user credentials and ECS user rights letter

13 Submit request for company registration

14 Obtain registration notification

15 User registration

16 Obtain user credentials

Obtain registration letter (3)

17 Submit application for registration

18 Verification of the origin of goods

19 Obtain registration letter

Obtain EAC certificate of origin (5)

20 Request for certificate of origin

21 Pay for certificate of origin

22 Obtain certificate of origin form

23 Typesetting of the certificate of origin

24 Submit certificate of origin form for signing

Obtain passed clearance entry (2)

25 Lodge a customs entry

26 Obtain passed entry

Enter the OSBP (1)

27 Submit clearance documents

Obtain KEPHIS release (2)

28 Submit documents for verification

29 Consignment inspection by KEPHIS

Obtain Port Health Services release (6)

30 Apply for export health certificate and generate an e-slip

31 Pay for export health certificate

32 Submit clearance documents for verification

33 Verification of consignment

34 Obtain export health certificate

35 Obtain Port Health Services release

Obtain KRA release (3)

36 Submit clearance documents for verification

37 Verification of consignment

38 Obtain KRA release

Summary of the procedure

Institutions/Systems involved 15

Fresh Produce Exporters Association of Kenya (FPEAK) (x 2)

1 3

Mobile Money Platform (x 3)

2 6 9

AFA IMIS Portal (x 3)

4 5 7

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

8 10 12

Electronic Certification System (ECS)

Kenya Trade Network Agency (KenTrade) (x 3)

13 14 16

Trade Facilitation Platform (TFP)

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)

17 19 20 22 24

Warehouse

Bank (x 2)

21 31

Typesetting Company

Integrated Customs Management System (iCMS) (x 2)

25 26

Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 4)

27 36 37 38

Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Namanga) (x 2)

28 29

Port Health Services Kenya, One Stop Border Post (OSBP) (Namanga) (x 3)

32 33 35

Results 9

Ordinary Membership Certificate

AFA HCD export licence

Export authorization letter

User credentials

Registration letter

Authenticated EAC certificate of origin

Cargo manifest stamped released by KRA

Passed clearance entry stamped released by KRA

Required Documents

Ordinary Membership Application Form

Certificate of incorporation (x 3)

1 4 17

Company PIN certificate (x 3)

1 4 20

Global G.A.P certificate

List of shareholders (Form CR-12)

Valid tax compliance certificate

Valid business permit

Identity card

Association membership certificate

Exporter registration form

Contract

AFA HCD export licence

Request for company registration

Company PIN

Rules of origin exporter registration form

Sector specific license

KRA payment authorization slip (x 2)

21 24

Bank deposit slip (x 2)

22 24

EAC certificate of origin form (x 2)

23 36

Invoice (x 8)

23 24 25 27 28 30 32 36

Typed certificate of origin form

Customs entry in under control status (x 4)

27 32 35 36

Registered customs entry

Plant import permit

Public health recommendation

Phytosanitary certificate

Food hygiene licence (x 2)

30 32

Cargo manifest (C2)

Packing list

Permit

Passed clearance entry stamped by verification officer

Cargo manifest stamped by verification officer

Estimated cost KES 51,500 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 20,000 Membership registration fees; The fees is payable once, and is non refundable.
KES 15,000 For export licence.
KES 15,000 For deposit of expected future phytosanitary certificates.
- KES 0 - KES 58.4 per kilometer For audit mileage.	0
USD 3 For issuance of certificate of origin
KES 1,500 For issuance of export health certificate.

Total Duration 11d - 42d

	Min.	Max.
Total time (sum):	11d	42d
of which:
Waiting time in queue (sum):	1h. 45mn	5h. 15mn
Attention at counter:	6h. 50mn	2d 1/2
Waiting time until next step (sum):	9d	39d