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Steps (54) arrow_drop_up arrow_drop_down
Obtain farm inspection report  (2) expand_more expand_less
Obtain packhouse inspection report  (3) expand_more expand_less
Obtain export licence  (4) expand_more expand_less
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain KRA & KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions/Systems involved 22 expand_more expand_less

AFA Horticultural Crops Directorate (HCD) (x 4)
AFA IMIS Portal (x 3)
Mobile Money Platform (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Electronic Certification System (ECS) (x 2)
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP) (x 3)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Warehouse (x 2)
Clearing Agent
Shipping Agent
Typesetting Company
Integrated Customs Management System (iCMS) (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
Port Health Services Kenya (PHS) (Kilindini)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 10 expand_more expand_less

Farm inspection report
Packhouse inspection report
AFA HCD export licence
Export authorization letter
User credentials
User credentials
Registration letter
Authenticated EU certificate of origin
Position slip endorsed by KPA
Certificate of export

Required Documents expand_more expand_less

Farm inspection checklist
Lease agreement
List of shareholders (Form CR-12)
Certificate of incorporation (x 5)
Company PIN certificate (x 6)
Valid tax compliance certificate
Valid business permit
Identity card (x 2)
Association membership certificate
Exporter registration form
Contract (x 2)
AFA HCD export licence
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Proforma invoice
Commercial invoice
Packing list (x 3)
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Customs entry in under control status
Permit (x 3)
KRA e-slip
Customs entry in under control status (x 3)
Plant import permit
Passed clearance entry stamped stop by KEPHIS (x 2)
KEPHIS payment receipt (x 2)
Passed clearance entry stamped release by KEPHIS
Public health recommendation
Food hygiene licence
Phytosanitary certificate
Shipping order (x 2)
Form A - Release order
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
KPA receipt
Signed witnessing form (x 2)
Consignment file
Position slip stamped by KRA
Position slip
Passed clearance entry stamped release
Customs entry in removed status
Bill of lading

Estimated cost KES  37,500 +USD  3

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 0 -
KES  5,000 per year
For packhouse registration.
KES 15,000
For export licence.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 9d - 35d  expand_more expand_less

  Min. Max.
Total time (sum): 9d 35d
of which:
Waiting time in queue (sum): 2h. 35mn 2d
Attention at counter: 1d 1/2 3d 1/2
Waiting time until next step (sum): 7d 30d

Laws 22 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013)
  Sections 4, First Schedule
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule
EAC Customs Mangement Regulations EAC Customs Mangement Regulations Regulation 216
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule
Horticultural Crops Regulations (2020) Implementation of Horticultural Crops Regulations (2020)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 3 (d), 5, 7 (2)
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73 (n), 127, 134 (g)
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16 ,  articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Horticultural Crops) Regulations (2020) The Crops (Horticultural Crops) Regulations (2020) Regulation 28
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