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Steps (47) arrow_drop_up arrow_drop_down
Register as an exporter  (5) expand_more expand_less
Obtain certificate of registration  (3) expand_more expand_less
Obtain germination test certificate  (10) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain EAC certificate of origin  (5) expand_more expand_less
Obtain passed clearance entry  (2) expand_more expand_less
language
language
Enter the OSBP  (1) expand_more expand_less
Obtain KEPHIS release  (4) expand_more expand_less
Obtain Port Health Services release  (6) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less

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Summary of the procedure

Institutions/Systems involved 16 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 7)
Mobile Money Platform
Electronic Certification System (ECS)
Seed Certification & PVP Automation System (x 9)
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)
Warehouse
Clearing Agent
Bank (x 2)
Typesetting Company
Integrated Customs Management System (iCMS) (x 2)
Kenya Revenue Authority (KRA) One Stop Border Post (OSBP) (Lunga Lunga) (x 4)
Kenya Plant Health Inspectorate Service (KEPHIS) One Stop Border Post (OSBP) (Lunga Lunga) (x 4)
Kenya Electronic Single Window System (KESWS) (x 2)
Port Health Services Kenya, One Stop Border Post (OSBP) (Lunga Lunga) (x 3)

Results 10 expand_more expand_less

Export authorization letter
User credentials
Certificate of registration
Seed testing certificate
User credentials
Registration letter
Authenticated EAC certificate of origin
Phytosanitary certificate
Approved export health certificate
Certificate of export number

Required Documents expand_more expand_less

Exporter registration form
Contract
AFA HCD export licence
Company PIN certificate (x 3)
Certificate of incorporation (x 3)
Academic qualification
Curriculum Vitae (C.V)
Application for field inspection of a seed crop (Form SR5)
Field inspection result - Form SR6 (x 2)
Seeds transport notice - Form SR7
Request for sampling/sealing/testing of seeds for certification - Form SR 9
Processing inspection result - Form SR8B
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EAC certificate of origin form (x 2)
Typed certificate of origin form
Customs entry in under control status (x 2)
Plant import permit
Registered customs entry (x 3)
Notice to export - Form SR 14
ISTA (International Seed Testing Association) certificate
Passed clearance entry stamped release by KEPHIS
KEPHIS payment receipt
Public health recommendation
Phytosanitary certificate
Food hygiene licence (x 2)
Valid e-slip
Permit (x 2)
Packing list
Passed clearance entry stamped received by KRA (x 2)

Estimated cost KES  98,000 +USD  3

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 75,000
For application fee.
KES 0 -
1 % goods-value
Clearing agent fees - estimate.
USD 3
For issuance of certificate of origin
KES 500
For issuance of a phytosanitary certificate.
KES 1,000
For issuance of phytosanitary certificate.
KES 5,000
For inspection fee for 0-34,000 kgs.
KES 0 -
KES  0.15 per kilogram
For inspection fees for 34,001-280,000 kgs.
KES 0 -
KES  0.01 per kilogram
For inspection fees for 280,000 kgs and above.
KES 1,500
For issuance of export health certificate.

Total Duration 27d - 141d  expand_more expand_less

  Min. Max.
Total time (sum): 27d 141d
of which:
Waiting time in queue (sum): 2h. 5h. 45mn
Attention at counter: 7h. 55mn 4d 1/2
Waiting time until next step (sum): 25d 135d

Laws 20 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40
Customs and Excise Regulations Customs and Excise Regulations (2010)
  Sections 14, 15, 127C, 127, 128B, 199
EAC Customs Mangement Regulations EAC Customs Mangement Regulations Regulation 216
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017)
  Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189, 235
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 194
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 3 (d), 5 (h), 5, 7 (2)
KEPHIS Notice KEPHIS Notice
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Seeds and Varieties Act Seeds and Plant Varieties Act CAP 326
  Sections 3C, 3D, 3B, 3, 3A, 24
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220 The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220 5th, 6th Schedule
  Sections 6, 12, 13, 14, 15, 16
World Customs Organization (WCO) Guidelines on Certification of Origin World Customs Organization (WCO) Guidelines on Certification of Origin
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