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Summary

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"Certification sheet" format

Steps (47)

1 Apply to be an exporter

2 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

3 Field audit

4 Apply for registration on ECS system

5 Obtain user credentials and ECS user rights letter

Obtain certificate of registration (3)

6 Apply for registration

7 Inspection of premises

8 Obtain certificate of registration

Obtain seed testing certificate (12)

9 Apply for field inspection of a seed crop

10 Pay for inspection

★ Pay for inspection (for payments made physically) Optional

11 Field inspection of seed crop

12 Submit notice to transport seed to go-down

13 Verification of seed quantities

14 Submit request for processing inspection result

15 Obtain processing inspection result

16 Request for lot inspetion

17 Lot inspection

18 Request for sampling of seeds

19 Sampling for germination and post-control

20 Obtain germination test certificate

21 Submit request for company registration

22 Obtain registration notification

23 User registration

24 Obtain user credentials

Obtain registration letter (3)

25 Submit application for registration

26 Verification of the origin of goods

27 Obtain registration letter

Pre-clearance documentation (1)

28 Contract a clearing agent

Obtain COMESA certificate of origin (5)

29 Request for certificate of origin

30 Pay for certificate of origin

31 Obtain certificate of origin form

32 Typesetting of the certificate of origin form

33 Submit certificate of origin for signing

Obtain passed clearance entry (2)

34 Lodge a customs entry

35 Obtain passed entry

Obtain KEPHIS release (4)

36 Submit documents for verification

37 Consignment inspection by KEPHIS

38 Pay for phytosanitary certificate

39 Obtain phytosanitary certificate

Obtain Port Health Services release (5)

40 Apply for export health certificate and generate an e-slip

41 Pay for export health certificate

42 Submit clearance documents for verification

43 Verification of consignment

44 Obtain export health certificate

Obtain KRA release (3)

45 Submit clearance documents for verification

46 Verification of consignment

47 Obtain KRA release

6

Apply for registration
(last modified: 23/11/2021)

You can apply for this step online

Apply online

Costs

( see details )

Timeframe ( see details )

Waiting time until next step

KES 75000

0 mn - 0 mn

2 days - 10 days

Where to go?

Entity in charge

Seed Certification & PVP Automation System

Email: seed@kephis.org
Website: http://seed.kephis.org/newUser

What do I get?

KEPHIS proforma invoice

What are the requirements?

Application for registration as a seed merchant - Form SR1 (copy)
Filled by the applicant.

Company PIN certificate (copy)

Certificate of incorporation (copy)

Certificate of compliance (copy)
For foreign companies.

Academic qualification
A Diploma, Certificate or Degree in the agricultural field, as proof that the personnel is knowledgable on seed matters.

Cost KES 75,000

KES

KES Add Name Here

KES 75,000

For application fee.

Payment methods: mobile money platform

Online payments can be made via MPESA where the applicant will be required to provide an MPESA registered number or via debit cards.
Alternatively, applicants can select the offline option to pay at the bank and attach the deposit slips on the System.

Time frame

Attention at counter: Min. 5mn - Max. 10mn

Waiting time until next step: Min. 2 days - Max. 10 days

Legal justification

Seeds and Plant Varieties Act CAP 326
Section 3

The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220
Section 6 5th, 6th Schedule

Additional information

The applicant's reference number is indicated on the proforma invoice.

Who certified this information ?

Caroline KAVU, KEPHIS Inspector, 04/10/2017

Report incorrect information Suggest a simplification

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Office of the Managing Director (KEPHIS)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00