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Summary

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"Certification sheet" format

Steps (47)

Register as an exporter (5)

1 Apply to be an exporter

2 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

3 Field audit

4 Apply for registration on ECS system

5 Obtain user credentials and ECS user rights letter

Obtain certificate of registration (3)

6 Apply for registration

7 Inspection of premises

8 Obtain certificate of registration

Obtain seed testing certificate (12)

9 Apply for field inspection of a seed crop

10 Pay for inspection

★ Pay for inspection (for payments made physically) Optional

11 Field inspection of seed crop

12 Submit notice to transport seed to go-down

13 Verification of seed quantities

14 Submit request for processing inspection result

15 Obtain processing inspection result

16 Request for lot inspetion

17 Lot inspection

18 Request for sampling of seeds

19 Sampling for germination and post-control

20 Obtain germination test certificate

Register with KESWS (4)

21 Submit request for company registration

22 Obtain registration notification

23 User registration

24 Obtain user credentials

Obtain registration letter (3)

25 Submit application for registration

26 Verification of the origin of goods

27 Obtain registration letter

Pre-clearance documentation (1)

28 Contract a clearing agent

Obtain COMESA certificate of origin (5)

29 Request for certificate of origin

30 Pay for certificate of origin

31 Obtain certificate of origin form

32 Typesetting of the certificate of origin form

33 Submit certificate of origin for signing

Obtain passed clearance entry (2)

34 Lodge a customs entry

35 Obtain passed entry

Obtain KEPHIS release (4)

36 Submit documents for verification

37 Consignment inspection by KEPHIS

38 Pay for phytosanitary certificate

39 Obtain phytosanitary certificate

Obtain Port Health Services release (5)

40 Apply for export health certificate and generate an e-slip

41 Pay for export health certificate

42 Submit clearance documents for verification

43 Verification of consignment

44 Obtain export health certificate

Obtain KRA release (3)

45 Submit clearance documents for verification

46 Verification of consignment

47 Obtain KRA release

certification bar

7

Inspection of premises
(last modified: 23/11/2021)

Timeframe ( see details )

Waiting time until next step

- 15 days

Where to go?

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Seed Certification and Plant Variety Protection Unit (KEPHIS)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00

Contact person

Caroline Kavu

Seed Inspector
Email: seed@kephis.org

KEPHIS Regional Offices

What do I get?

Information

What documents do I need to bring?

For all

1.

01 - Libre deuda de patente

Seed handling experience
Of the staff; they are expected to have a background and knowledge on seeds.

2.

01 - Libre deuda de patente

Physical presence
Of the owner or technical personal of the seed store.

Additionally, for production category

1.

01 - Libre deuda de patente

Contract (copy)
Evidence of contractual agreements with the recruited growers.

2.

01 - Libre deuda de patente

Title deed (copy)
Adequate land and equipment to handle the basic seeds. The applicant should also provide the source of starter or basic seed used.

or

01 - Libre deuda de patente

Lease agreement (copy)
For leased land. Adequate land and equipment to handle the basic seeds. The applicant should also provide the source of starter or basic seed used.

Additionally, for processing category

1.

01 - Libre deuda de patente

Machinery and equipment
For processing seeds.

Additionally, for marketing category

1.

01 - Libre deuda de patente

Seed store
Facility where the seeds will be stored should be a permanent structure with pallets, well aerated and free from rodents.

2.

List of distributors (copy)

Time frame

The time taken to inspect the premises depends on the size of the facility and number of inspectors available, and can take up to a full working day.

Attention at counter: Max. 8h.

Waiting time until next step: Max. 15 days

Legal justification

1.

Seeds and Plant Varieties Act CAP 326
Sections 3, 3A, 3B, 3C, 3D

2.

The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220
Section 6

Additional information

Once inspection is complete, applicant is informed of approval/rejection. A recommendation for approval is given to compliant applicants, in case of non conformities, re-inspection will be carried out.

Who certified this information ?

Caroline KAVU, KEPHIS Inspector, 04/10/2017

Report incorrect information Suggest a simplification

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Office of the Managing Director (KEPHIS)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00

Contact person

Prof. Theophilus M. Mutui (PhD)

Managing Director
Tel: +254 206 618 000 / +254 709 891 000
Email: director@kephis.org

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