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Steps (32) arrow_drop_up arrow_drop_down
Obtain import licence  (5) expand_more expand_less
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain import declaration form  (2) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain KEBS release  (2) expand_more expand_less
Obtain Port Health Services release  (5) expand_more expand_less
Obtain KRA release  (4) expand_more expand_less

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Summary of the procedure

Institutions involved 13 expand_more expand_less

AFA IMIS Portal (x 3)
Mobile Money Platform (x 2)
Bank (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 2)
Import Certification System: ICS
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System (KESWS) (x 3)
Clearing Agent
Kenya Plant Health Inspectorate Service (KEPHIS) One Stop Border Post (OSBP) (Taveta/Holili) (x 2)
Kenya Bureau Of Standards (KEBS) One Stop Border Post (OSBP) (Taveta-Holili) (x 2)
Port Health Services Kenya, One Stop Border Post (OSBP) (Taveta/Holili) (x 2)
Kenya Revenue Authority (KRA) One Sop Border Post (OSBP) (Taveta-Holili) (x 4)

Results 6 expand_more expand_less

HCD import licence
ICS user credentials
User credentials
Import declaration form (IDF)
Passed clearance entry stamped release by KRA
Gate pass

Required Documents expand_more expand_less

Certificate of incorporation (x 2)
Company PIN certificate (x 3)
Valid tax compliance certificate
Valid business permit
Identity card (x 2)
Approved application for import licence
HCD payment receipt
Cover letter
Request for training
Request for company registration
Company PIN
Bill of lading
Proforma invoice
Passed clearance entry (x 3)
Plant import permit
Phytosanitary certificate (x 2)
Cargo manifest (C2)
Packing list (x 2)
EAC certificate of origin form
Certificate of quality (x 2)
Import declaration form (IDF)
Certificate of conformity (COC)
Certificate of analysis
Permit (x 2)
Valid e-slip
Certificate of export
Preferential certificate of origin
Passed clearance entry stamped release by KRA

Estimated cost KES  21,000

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 10,000
For import licence.
KES 10,000
For import licence.
KES 0 -
KES  0.5 per kilogram
Inspection fees for 0 - 20,000kgs.
KES 0 -
KES  0.25 per kilogram
Inspection fees for 20,001 - 400,000kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 400,001kgs - 1,000,000kgs.
KES 0 -
KES  0.05 per kilogram
Inspection fees above 1,000,000kgs.
KES 1,000
For issuance of import health certificate.

Total Duration 13d - 33d  expand_more expand_less

  Min. Max.
Total time (sum): 13d 33d
of which:
Waiting time in queue (sum): 1h. 5mn 3h. 30mn
Attention at counter: 5h. 1d 1/2
Waiting time until next step (sum): 12d 31d

Laws 22 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) 1st Schedule
  Sections 4, First Schedule
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 8, 13, 16, 18, 20, 40, 41
Customs and Excise Regulations Customs and Excise Regulations (2010)
  Sections 14, 15, 25, 30, 127C, 127, 128B, 199
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 41, 145, 146, 187, 188, 189, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Section  187
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Sections 8, 10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 28, 29, 30, 31
Horticultural Crops Regulations (2020) Implementation of Horticultural Crops Regulations (2020)
KEBS Standards on Horticultural Products (KS 1758:2016)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
Kenya Plant Health Inspectorate Service Inspection Fees Schedule Kenya Plant Health Inspectorate Service Inspection Fees Schedule
KRA Public Notice KRA Public Notice
Legal Notice 120 -The Customs and Excise Act (Cap 472.) Legal Notice 120 -The Customs and Excise Act (CAP 472)
Legal Notice 78 of  2020 - Verification of Conformity to Kenya Standards of  Imports Order Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order
  Sections 5, 8
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 131, 135
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Standards Act Standards Act
  Sections 4, 14
The Crops (Horticultural Crops) Regulations (2020) The Crops (Horticultural Crops) Regulations (2020) Regulation 26
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Section  8
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