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Summary

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"Certification sheet" format

Steps (35)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

Register as an importer (6)

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

Register with KESWS (4)

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Obtain plant import permit (4)

16 Obtain unique consignment reference (UCR)

17 Apply for plant import permit

18 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

19 Obtain plant import permit

Obtain import declaration form (2)

20 Apply for import declaration form

21 Obtain import declaration form

Pre-clearance documentation (1)

22 Contract a clearing agent

Obtain KEBS release (2)

23 Submit documents for verification

★ Pay destination inspection fees Optional

24 Verification of consignment

Obtain Port Health Services release (5)

25 Apply for import health certificate and generate e-slip

26 Pay for import health certificate

27 Submit clearance documents for verification

28 Verification of consignment

29 Obtain import health certificate

Obtain KEPHIS release (3)

30 Submit documents for verification

31 Pay for KEPHIS inspection

32 Consignment inspection by KEPHIS

Obtain KRA release (3)

33 Submit clearance documents for verification

34 Verification of consignment

35 Obtain KRA online release

1

Submit application for import licence
(last modified: 21/10/2021)

You can apply for this step online

Apply online

Timeframe ( see details )

Waiting time until next step

0 mn - 0 mn

2 days - 5 days

Where to go?

Entity in charge

AFA IMIS Portal

AFA Horticultural Crops Directorate (HCD) Regional Offices

What do I get?

Application accepted

What documents do I need to bring?

1.

Certificate of incorporation (copy)
For local companies.

or

Certificate of compliance (copy)
For a branch of a foreign company.

2.

Company PIN certificate (copy)

3.

Valid tax compliance certificate (copy)
This is obtained online via the Kenya Revenue Authority (KRA) website.

4.

Valid business permit (copy)

5.

Identity card (copy)
Of the directors if they are Kenyan citizens.

or

Valid work permit (copy)
Of the directors if they are foreigners.

Time frame

Attention at counter: Min. 5mn - Max. 10mn

Waiting time until next step: Min. 2 days - Max. 5 days

Legal justification

1.

KEBS Standards on Horticultural Products (KS 1758:2016)

2.

The Crops (Horticultural Crops) Regulations (2020) Regulation 26

3.

Horticultural Crop Directorate Order (2011)
Sections 28, 29, 30, 31 5th Schedule

4.

Agricultural Food Authority Act (2013)
Section 4 1st Schedule

5.

Crops Act (2013)
Sections 8, 13, 18, 20, 40, 41

Additional information

The applicant must call HCD to track their application which must be approved by the AFA Board. The Board usually meets once a week or after every two weeks depending on the number of applications. The KEBS Standards on Horticultural Products (KS 1758:2016) is not a public document but can be purchased from the government press.

Who certified this information ?

Wilfred YAKO, Senior Horticulture Officer, 18/03/2019

Report incorrect information Suggest a simplification

Recourse: AFA Horticultural Crops Directorate (HCD)

Entity in charge

AFA Horticultural Crops Directorate (HCD)

Mazao Road, P.O. Box 42601, Nairobi 00100
Tel: +254 202 088 469 / +254 202 131 560
Email: directorhcd@afa.go.ke, info@afa.go.ke
Website: http://www.agricultureauthority.go.ke/
Directions:

Unit in charge

Regulations & Compliance Department (HCD)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00