InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (31)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

7 Submit request for company registration

8 Obtain registration notification

9 User registration

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

14 Obtain plant import permit

Obtain import declaration form (2)

15 Apply for import declaration form

16 Obtain import declaration form

Pre-clearance documentation (1)

17 Contract a clearing agent

Obtain passed clearance entry (3)

18 Lodge a customs entry

19 Pay taxes

20 Obtain passed entry

Obtain KEBS release (4)

21 Obtain KEBS consignment document

22 Submit clearance documents for verification

23 Physical verification of consignment

24 Obtain KEBS release

★ Pay destination inspection fees (for consignments that arrive without a CoC) Optional

Obtain KEPHIS release (3)

25 Submit clearance documents for verification

26 Pay for KEPHIS inspection

27 Physical verification of consignment

Obtain KRA release (4)

28 Submit clearance documents for verification

29 Physical verification of consignment

30 Obtain passed entry

31 Obtain KRA release

Summary of the procedure

Institutions/Systems involved 13

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 2 6

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

3 4 14

Import Certification System (ICS) (x 2)

5 12

Kenya Trade Network Agency (KenTrade) (x 3)

7 8 10

Trade Facilitation Platform (TFP)

Kenya Electronic Single Window System (KESWS)

Mobile Money Platform

Integrated Customs Management System (iCMS) (x 3)

15 16 20

Clearing Agent

Bank

Kenya Bureau of Standards (KEBS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

22 23 24

Kenya Plant Health Inspectorate Service (KEPHIS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

25 26 27

Kenya Revenue Authority (KRA) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

28 29 31

Results 6

ICS user credentials

User credentials

Plant import permit

Approved import declaration form (IDF)

KEPHIS inspection certificate

Cleared customs entry stamped by BCO

Required Documents

Cover letter

Certificate of incorporation

Company PIN certificate (x 3)

1 5 11

Identity card

Request for training

Request for company registration

Company PIN

Consignment document (CD)

Proforma invoice (x 3)

12 15 17

KEPHIS payment receipt

Bill of lading

Certificate of conformity (COC) (x 2)

18 22

Invoice (x 2)

18 28

KRA e-slip

Approved import declaration form (IDF) (x 4)

21 22 25 28

Registered customs entry (x 2)

22 28

KEBS consignment document

Packing list

Air waybill (x 2)

22 28

Customs entry in under control status (x 2)

25 31

Phytosanitary certificate

Plant import permit

Certificate of inspection

KRA receipt

Estimated cost KES 600

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 600 For issuance of plant import permit.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
- KES 0 - KES 0.5 per kilogram Inspection fees for 0 - 20,000 kgs.	0
- KES 0 - KES 0.25 per kilogram Inspection fees for 20,001 - 400,000 kgs.	0
- KES 0 - KES 0.15 per kilogram Inspection fees for 400,001 - 1,000,000 kgs.	0
- KES 0 - KES 0.05 per kilogram Inspection fees above 1,000,000 kgs.	0