The Kenya Trade Information Portal is the official trade information platform designed to provide information on market access requirements for Kenya exports and imports

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (31)

Register as an importer (6)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

Register with KESWS (4)

7 Submit request for company registration

8 Obtain registration notification

9 User registration

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

14 Obtain plant import permit

Obtain import declaration form (2)

15 Apply for import declaration form

16 Obtain import declaration form

Pre-clearance documentation (1)

17 Contract a clearing agent

Obtain passed clearance entry (3)

18 Lodge a customs entry

19 Pay taxes

20 Obtain passed entry

Obtain KEBS release (4)

21 Obtain KEBS consignment document

22 Submit clearance documents for verification

23 Physical verification of consignment

24 Obtain KEBS release

★ Pay destination inspection fees (for consignments that arrive without a CoC) Optional

Obtain KEPHIS release (3)

25 Submit clearance documents for verification

26 Pay for KEPHIS inspection

27 Physical verification of consignment

Obtain KRA release (4)

28 Submit clearance documents for verification

29 Physical verification of consignment

30 Obtain passed entry

31 Obtain KRA release

Summary of the procedure

Institutions involved 13

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 2 6

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

3 4 14

Import Certification System (ICS) (x 2)

5 12

Kenya Trade Network Agency (KenTrade) (x 3)

7 8 10

Trade Facilitation Platform (TFP)

9

Kenya Electronic Single Window System (KESWS)

11

Mobile Money Platform

13

Integrated Customs Management System (iCMS) (x 2)

15 16

Clearing Agent

17

Bank

19

Kenya Bureau of Standards (KEBS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

22 23 24

Kenya Plant Health Inspectorate Service (KEPHIS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

25 26 27

Kenya Revenue Authority (KRA) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

28 29 31

Results 6

ICS user credentials

6

User credentials

10

Plant import permit

14

Import declaration form (IDF)

16

KEPHIS inspection certificate

27

Passed clearance entry stamped by HVO

31

Required Documents

Cover letter

1

Certificate of incorporation

1

Company PIN certificate (x 3)

1 5 11

Identity card

1

Request for training

3

Request for company registration

7

Company PIN

9

Consignment document (CD)

12

Proforma invoice (x 2)

12 17

KEPHIS payment receipt

14

Invoice (x 3)

15 18 28

Bill of lading

17

Certificate of conformity (COC) (x 2)

18 22

KRA e-slip

19

Import declaration form (IDF) (x 4)

21 22 25 28

Clearance entry (x 2)

22 28

KEBS consignment document

22

Packing list

22

Air waybill (x 2)

22 28

Passed clearance entry (x 2)

25 31

Phytosanitary certificate

25

Plant import permit

25

Certificate of inspection

28

KRA receipt

28

Estimated cost KES 600

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 600 For issuance of plant import permit.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
- KES 0 - KES 0.5 per kilogram Inspection fees for 0 - 20,000 kgs.	0
- KES 0 - KES 0.25 per kilogram Inspection fees for 20,001 - 400,000 kgs.	0
- KES 0 - KES 0.15 per kilogram Inspection fees for 400,001 - 1,000,000 kgs.	0
- KES 0 - KES 0.05 per kilogram Inspection fees above 1,000,000 kgs.	0