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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (46)

1 Register on AFA IMIS portal (for new applicants)

Obtain farm inspection report (2)

2 Request for farm inspection

3 Farm inspection

Obtain packhouse inspection report (3)

4 Request for packhouse inspection

5 Pay for registration

6 Packhouse inspection

Obtain export licence (4)

7 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

8 Obtain payment notification

9 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

10 Obtain export licence

11 Apply to be an exporter

12 Pay prescribed fees

or Pay prescribed fees (for payments made physically)

13 Field audit

14 Apply for registration on ECS system

15 Obtain user credentials and ECS user rights letter

16 Submit request for company registration

17 Obtain registration notification

18 User registration

19 Obtain user credentials

Obtain registration letter (3)

20 Submit application for registration

21 Verification of the origin of goods

22 Obtain registration letter

Pre-clearance documentation (1)

23 Contract a clearing agent

Obtain EU certificate of origin (6)

24 Request for certificate of origin

25 Pay for certificate of origin

26 Obtain certificate of origin form

27 Typesetting of the certificate of origin

28 Submit certificate of origin for signing

29 Request for certificate of origin

Obtain passed clearance entry (3)

30 Lodge a customs entry

31 Pay merchant shipping (MS) levy

32 Obtain passed clearance entry

Obtain KEPHIS release (5)

33 Request for KEPHIS inspection

34 Submit documents for verification

35 Pay for KEPHIS inspection

★ Pay for KEPHIS inspection (for payments made physically) Optional

36 KEPHIS inspection

37 Obtain phytosanitary certificate

Obtain export health certificate (4)

38 Apply for export health certificate and generate an e-slip

39 Pay for export health certificate

★ Pay for export health certificate (for bank payments) Optional

40 Submit samples for verification

41 Obtain export health certificate

Obtain KRA release (5)

42 Submit request for cargo loading

43 Obtain allocation of a verification officer

44 Stuffing of the container

45 Scanning of the container

46 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 16

AFA IMIS Portal (x 4)

1 7 8 10

AFA Horticultural Crops Directorate (HCD) (x 4)

2 3 4 6

Bank (x 3)

5 25 31

Mobile Money Platform (x 3)

9 12 35

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

11 13 15

Electronic Certification System (ECS) (x 2)

14 33

Kenya Trade Network Agency (KenTrade) (x 3)

16 17 19

Trade Facilitation Platform (TFP) (x 4)

18 38 39 41

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)

20 22 24 26 28 29

Warehouse

Clearing Agent

Typesetting Company

Integrated Customs Management System (iCMS)

Kenya Plant Health Inspetorate Service (KEPHIS), Inland Container Depot, Nairobi (ICDN) (x 3)

34 36 37

Port Health Services Kenya (PHS), Inland Container Depot, Nairobi (ICDN)

Inland Container Depot (ICD) (Embakasi) (x 5)

42 43 44 45 46

Results 10

User credentials

Farm inspection report

Packhouse inspection report

AFA HCD export licence

Export authorization letter

User credentials

Registration letter

Authenticated EU certificate of origin

Customs release order

Required Documents

Farm inspection checklist

Lease agreement

List of shareholders (Form CR-12)

Certificate of incorporation (x 3)

7 20 23

Company PIN certificate (x 4)

7 23 24 29

Valid tax compliance certificate

Valid business permit

Identity card

Association membership certificate

Exporter registration form

Contract

AFA HCD export licence

Request for company registration

Company PIN

Rules of origin exporter registration form

Sector specific license

KRA payment authorization slip (x 2)

25 28

Bank deposit slip (x 2)

26 28

EU certificate of origin form

Invoice (x 6)

27 28 30 33 34 38

Typed certificate of origin form

Customs entry in under control status

Weight note

KRA e-slip

Plant import permit

KEPHIS payment receipt

Public health recommendation

Permit

Food hygiene licence

Phytosanitary certificate

Stuffing request letter

Stamped stuffing request letter

Approved ICO Certificate of origin

Phytosanitary certificate

Scanner image

Estimated cost KES 37,500 +USD 3.75

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - KES 5,000 per year For packhouse registration.	0
KES 15,000 For export licence.
KES 15,000 For deposit of expected future phytosanitary certificates.
- KES 0 - KES 58.4 per kilometer For audit mileage.	0
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
USD 3 For issuance of certificate of origin
- USD 0.75 - USD 0.75 per ton of coffee For merchant shipping levy.	1
KES 5,000 Inspection fees for 0 - 34,000 kgs.
- KES 0 - KES 0.15 per kilogram Inspection fees for 34,001 Kgs - 200,000 Kgs .	0
- KES 0 - KES 0.1 per kilogram Inspection fees for 200,000 Kgs and above.	0
KES 1,000 For phytosanitary certificate.
KES 1,500 For issuance of export health certificate.

Total Duration 8d - 35d

	Min.	Max.
Total time (sum):	8d	35d
of which:
Waiting time in queue (sum):	1h. 35mn	7h. 20mn
Attention at counter:	2d	5d
Waiting time until next step (sum):	6d	29d

Laws 20

Agricultural Food Authority Act (2013)
Sections 4, First Schedule

Crops Act (2013) 1st Schedule
Sections 6, 8, 13, 16, 18, 20, 21, 22, 23, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule

EAC Customs Mangement Regulations Regulation 216

East African Community Customs Management Act (2017)
Sections 34, 35, 36, 38, 41, 75, 82, 123, 145, 146, 187, 188, 189, 195

East African Community Customs Management Regulations (2010)
Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89

Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
Section 10

Food, Drugs and Chemical Substances (General) Regulations, 1978
Section 10

Horticultural Crop Directorate Order (2011) 5th Schedule
Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule

Implementation of Horticultural Crops Regulations (2020)

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Sections 3 (d), 5, 7 (2)

KEPHIS Notice

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1

Procedure for Registration as an Exporter of Agricultural Produce

Public Health Act CAP 242 (2012)
Sections 73 (n), 127, 134 (g)

Public Health Act CAP 242 Public Health (Fees) Rules
Section 2

The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
Section 16 , articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24

The Agricultural Produce (Export) Act 319
Sections 3, 4

The Cotonou Agreement

The Crops (Horticultural Crops) Regulations (2020) Regulation 28