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Summary

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"Certification sheet" format

Steps (42)

1 Register on AFA IMIS portal (for new applicants)

Obtain export licence (4)

2 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

3 Obtain payment notification

4 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

5 Obtain export licence

6 Apply to be an exporter

7 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

8 Field audit

9 Apply for registration on ECS system

10 Obtain user credentials and ECS user rights letter

11 Submit request for company registration

12 Obtain registration notification

13 User registration

14 Obtain user credentials

Obtain registration letter (3)

15 Submit application for registration

16 Verification of the origin of goods

17 Obtain registration letter

Pre-clearance documentation (1)

18 Contract a clearing agent

Obtain EU certificate of origin (6)

19 Request for certificate of origin

20 Pay for certificate of origin

21 Obtain certificate of origin form

22 Typesetting of the certificate of origin

23 Submit certificate of origin for signing

24 Request for certificate of origin

Obtain customs entry (3)

25 Register a customs entry

26 Pay fees and charges

★ Pay fees and charges (for bank payments) Optional

27 Obtain under control entry

Obtain phytosanitary certificate (5)

28 Obtain unique consignment reference (UCR)

29 Submit request for inspection and apply for phytosanitary certificate

30 Consignment inspection

31 Pay for phytosanitary certificate

★ Pay for phytosanitary certificate (for payments made physically) Optional

32 Obtain phytosanitary certificate

Obtain Port Health Services release (6)

33 Apply for export health certificate and generate an e-slip

34 Pay for export health certificate

35 Submit clearance documents for verification

36 Physical verification of consignment

37 Obtain export health certificate

38 Obtain Port Health Services release

Obtain KRA release (4)

39 Submit clearance documents for verification

40 Physical verification and release of the consignment

41 Export consignment

42 Obtain certificate of export number

8

Field audit
(last modified: 15/03/2022)

Timeframe ( see details )

Waiting time until next step

0 mn - 0 mn

1 day - 3 days

Where to go?

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Biosafety & Phytosanitary Services Office

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00

Contact person

KEPHIS Officer

Head, Biosafety & Phytosanitary Services
Tel: +254 206 618 000 / +254 709 891 000

KEPHIS Regional Offices

What do I get?

Inspection feedback

What are the requirements?

For all exporters

Physical presence
Of the owner or appointed technical personnel.

KEPHIS inspection checklist (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.

Additionally, for fresh produce

KEPHIS inspection checklist for flowers (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.

KEPHIS inspection checklist for basil (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.

KEPHIS inspection checklist for chillies (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.

Farm

Additionally, for dry commodities

KEPHIS inspection checklist for facilities (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.

Godown facility

Dry produce
E.g., tea, coffee, maize, sisal, cotton etc.

Time frame

The time taken to carry out the audit depends on the size of the farm or go-down facility and the number of inspectors.

Attention at counter: Min. 3h. - Max. 5h.

Waiting time until next step: Min. 1 day - Max. 3 days

Legal justification

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Section 5

The Agricultural Produce (Export) Act 319
Sections 3, 4

Crops Act (2013)
Sections 6, 8, 26, 27, 28, 29, 30, 40

Additional information

Field audits are mandatory for all fresh produce exporters. However, flowers to Australia and very high risk flowers e.g., roses to the European Union (EU) and summer flowers will require quarterly inspections. EU market requirements can be found click here.
Failure to meet standards can lead to loss of pest-free area status. Intense audits are done on the following; vegetables (chillies, basil, and Asian vegetables), flowers (gypsophila, eryngium, statice, solidago, hypericum, and carnations (dianthus)) and plants for propagation (rooted and un-rooted, herbaceous and non-herbaceous).
Risk profiling requirements are specific to the importing market requirements, type of pests, number of notifications and number of rejections/interceptions. The inspection can be done by one or two inspectors depending on the size the farm or go-down facility. Consolidators of flowers will not undergo the step of audit if the farms they are sourcing from have been audited by KEPHIS.

Who certified this information ?

Isaac NYATENG, Senior Plant Inspector, 18/02/2022

Report incorrect information Suggest a simplification

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Office of the Managing Director (KEPHIS)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00