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Steps (24) arrow_drop_up arrow_drop_down
Obtain delivery order  (3) expand_more expand_less
Obtain local delivery note  (1) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain under control customs entry (green channel)  (2) expand_more expand_less
Obtain KEPHIS release  (2) expand_more expand_less
Obtain export health certificate  (3) expand_more expand_less
Obtain Port Health Services release  (1) expand_more expand_less
Obtain Tea Directorate release  (2) expand_more expand_less
Obtain KRA release (green channel)  (7) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions/Systems involved 14 expand_more expand_less

Tea Broker (x 2)
Bank (x 2)
Warehouse
Clearing Agent
Shipping Agent
Integrated Customs Management System (iCMS)
Mobile Money Platform
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini)
Trade Facilitation Platform (TFP) (x 2)
Port Health Services Kenya (PHS) (Kilindini) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)

Results 2 expand_more expand_less

Export health certificate
Certificate of export

Required Documents expand_more expand_less

Invoice (x 4)
Loading instructions
Delivery order
Certificate of incorporation (x 3)
Company PIN certificate (x 3)
Proforma invoice
Identity card
Contract
Commercial invoice (x 2)
Packing list (x 2)
Permit
KRA e-slip
KEPHIS payment receipt
Phytosanitary certificate (x 2)
Public health recommendation
Food hygiene licence (x 2)
Passed clearance entry stamped release by KEPHIS
Export health certificate
Packing list
Customs entry in under control status (x 4)
Sales contract
Passed clearance entry stamped release by Port Health
Shipping order (x 2)
Bankers cheque
KPA invoice
Consignment file
Position slip stamped by KRA
Bill of lading

Estimated cost KES  6,000

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 0 -
USD  0.75 per ton of coffee
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.

Total Duration 2h. 40mn - 3d   expand_more expand_less

  Min. Max.
Total time (sum): 2h. 40mn 3d
of which:
Waiting time in queue (sum): 1h. 15mn 6h. 20mn
Attention at counter: 1h. 25mn 6h. 20mn
Waiting time until next step (sum): 0mn 1d

Laws 13 expand_more expand_less

Crops Act 2013 Crops Act (2013)
  Section  40
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 82, 123
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
East African Tea Trade Association (EATTA) Member Functions East African Tea Trade Association (EATTA) Member Functions
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73(n), 73 (n), 134(g), 134 (g)
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Section  3
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