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  1. EXPORT
  2. Commodities
  3. Tea
  4. Clearance procedures
  5. Tea export procedure through the Port of Mombasa
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Properties

Steps (30) arrow_drop_up arrow_drop_down
Obtain delivery order  (3) expand_more expand_less
Obtain local delivery note  (1) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (2) expand_more expand_less
Obtain export health certificate  (3) expand_more expand_less
Obtain Port Health Services release  (1) expand_more expand_less
Obtain Tea Directorate release  (2) expand_more expand_less
Obtain KRA and KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions involved 15 expand_more expand_less

Tea Broker (x 2)
1 3
Bank (x 2)
2 8
Warehouse (x 2)
4 20
Clearing Agent
5
Shipping Agent
6
Mobile Money Platform (x 2)
10 22
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini)
11
Kenya Electronic Single Window System (KESWS) (x 2)
12 13
Port Health Services Kenya (PHS) (Kilindini) (x 2)
14 15
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
18 19
Kenya Ports Authority (KPA) Online Portal
21
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
23 25
Kenya Ports Authority (KPA) (x 2)
24 27
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
26 29 30
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)
28

Results 3 expand_more expand_less

Export health certificate
13
Position slip endorsed by KPA
28
Certificate of export number
30

Required Documents expand_more expand_less

Invoice (x 7)
2 7 12 15 18 26 29
Loading instructions
4
Delivery order
4
Certificate of incorporation (x 2)
5 6
Company PIN certificate
5
Proforma invoice
5
Identity card
5
Contract
5
Individual PIN Certificate
6
KRA e-slip
8
KEPHIS payment receipt
11
Phytosanitary certificate (x 2)
12 15
Public health recommendation
12
Food hygiene licence (x 2)
12 15
Passed clearance entry stamped release by KEPHIS
15
Export health certificate
15
Packing list
15
Passed clearance entry (x 3)
16 18 25
Commercial invoice
16
Sales contract
16
Passed clearance entry stamped release by Port Health
17
Permit
18
Packing list
18
Shipping order (x 2)
21 24
Form A - Release order (x 2)
23 26
Passed clearance entry stamped release by AFA Tea Directorate
24
Truck delivery order
24
KPA receipt
24
Signed witnessing form (x 3)
25 26 29
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
26
Position slip stamped by KRA
27
Position slip
28
Passed clearance entry stamped release
29
Bill of lading
30

Estimated cost KES  6,000

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
0 mode_edit
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
0 mode_edit
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
0 mode_edit
KES 1,000
For phytosanitary certificate.

Total Duration 1d 1/2 - 4d   expand_more expand_less

  Min. Max.
Total time (sum): 1d 1/2 4d
of which:
Waiting time in queue (sum): 1h. 10mn 7h. 35mn
Attention at counter: 2h. 30mn 6h. 40mn
Waiting time until next step (sum): 1d 2d

Laws 13 expand_more expand_less

Crops Act 2013 Crops Act (2013)
  Section  40
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017 (Chapter 9)
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
East African Tea Trade Association (EATTA) Member Functions East African Tea Trade Association (EATTA) Member Functions
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73 (n), 134 (g)
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Section  3
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