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"Certification sheet" format

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Include recourse information

"Certification sheet" format

Steps (59)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

Obtain certificate of registration (3)

7 Apply for registration

8 Inspection of premises

9 Obtain certificate of registration

Obtain testing report (5)

10 Apply for NPT & DUS testing

11 Pay for testing

★ Pay for testing (for payments made physically) Optional

12 Obtain NPT test report

13 Obtain meeting notification

14 Obtain DUS test report

Obtain plant import permit (4)

15 Obtain unique consignment reference (UCR)

16 Apply for plant import permit

17 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

18 Obtain plant import permit

19 Submit request for company registration

20 Obtain registration notification

21 User registration

22 Obtain user credentials

Pre-clearance documentation (4)

23 Contract a clearing agent

24 Obtain KEBS consignment document

25 Notification of arrival of consignment

26 Obtain cargo clearance documents

Obtain import declaration form (2)

27 Apply for import declaration form

28 Obtain import declaration form

Obtain local certificate of compliance number (5)

29 Request for local certificate of compliance verification

30 Obtain demand note

31 Pay for local certificate of compliance

★ Pay for local certificate of compliance (for bank payments) Optional

★ Obtain KEBS receipt Optional

32 Verification of consignment

33 Obtain local certificate of compliance number

Obtain import standardization mark (ISM) (2)

34 Submit application for import standardization mark

35 Obtain import standardization mark

Obtain KEBS consignment document (1)

36 Obtain KEBS consignment document

Obtain passed clearance entry (3)

37 Lodge a customs entry

38 Pay tax and concession fee

39 Obtain passed entry

Obtain KEPHIS release (2)

40 Submit request for consignment inspection by KEPHIS

41 Consignment inspection by KEPHIS

Obtain KRA release (10)

42 Submit clearance documents for verification

43 Collect allocation for verification

44 Physical verification of consignment

45 Collect clearance documents approved by head verification officer

46 Obtain customs verification officer's approval

47 Obtain handling shed invoice

48 Pay for handling shed charges

49 Obtain delivery notification

50 Obtain customs border control approval

51 Verfication of consignment and clearance documents

Obtain KEBS release (4)

52 Submit certificate of conformity for validation

53 Submit documents for KEBS clearance

54 KEBS verification of consignment

55 Obtain KEBS clearance

Obtain Port Health Services release (3)

56 Submit request for Port Health clearance

57 Port Health verification of consignment

58 Obtain Port Health clearance

Obtain KRA final release (1)

59 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 17

Kenya Plant Health Inspectorate Service (KEPHIS) (x 5)

1 2 6 8 13

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 5)

3 4 18 40 41

Import Certification System (ICS) (x 2)

5 16

Seed Certification & PVP Automation System (x 6)

7 9 10 11 12 14

Kenya Electronic Single Window System (KESWS) (x 2)

15 24

Mobile Money Platform (x 2)

17 31

Kenya Trade Network Agency (KenTrade) (x 3)

19 20 22

Trade Facilitation Platform (TFP)

Clearing Agent

Handling Shed (x 7)

25 26 32 47 48 49 51

Integrated Customs Management System (iCMS) (x 2)

27 28

Kenya Bureau of Standards (KEBS) (JKIA) (x 4)

29 30 33 52

Kenya Bureau of Standards (KEBS) (x 2)

34 35

Bank

Kenya Revenue Authority (KRA) (Handling Shed) (x 7)

42 43 44 45 46 50 59

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

53 54 55

Port Health Services Kenya (Handling Shed) (x 3)

56 57 58

Results 9

ICS user credentials

Certificate of registration

NPT test report

DUS test report

Plant import permit

User credentials

Approved import declaration form (IDF)

Local certificate of compliance number

Import Standardization Mark

Required Documents
Representatives

Cover letter

Certificate of incorporation (x 3)

1 7 23

Company PIN certificate (x 5)

1 5 7 15 23

Identity card (x 2)

1 26

Request for training

Application for registration as a seed merchant - Form SR1

Academic qualification

NPT application form

DUS application form

Consignment document (CD)

Proforma invoice (x 2)

16 27

KEPHIS payment receipt

Request for company registration

Company PIN

Approved import declaration form (IDF) (x 2)

23 24

Approved import declaration form (IDF) (x 8)

29 33 36 50 51 52 53 56

Registered customs entry (x 2)

29 33

Release order stamped by handling shed (x 2)

29 33

Permit (x 2)

29 33

Air waybill (x 10)

29 33 37 42 47 49 50 51 53 59

Invoice (x 9)

29 33 37 40 42 50 51 53 56

Packing list (x 5)

29 33 50 53 56

Certificate of analysis

Import standardization mark application form

Commercial medicines import permit

Certificate of conformity (COC) (x 3)

37 42 52

KRA e-slip

Plant import permit

Phytosanitary certificate (x 3)

40 42 56

Notice to import - Form SR14

ISTA (International Seed Testing Association) certificate

Stamped plant import permit (x 2)

42 56

Prior release approval

Notification of arrival

Registered customs entry (x 3)

42 52 56

Release order stamped by HVO

Release order stamped by customs (x 3)

47 49 50

Handling shed invoice

Bank deposit slip (x 2)

49 51

Release order stamped by customs

Delivery notification

KEBS consignment document (x 2)

52 53

Release order stamped by handling shed

Validated certificate of conformity

Import health certificate

Release order stamped by KEBS (x 2)

58 59

Representatives

Authorization letter

Estimated cost KES 75,850

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 75,000 For application fee.
- USD 0 - USD 1,200 per seed variety per season For NPT testing.	0
- USD 0 - USD 600 per seed variety For DUS testing.	0
KES 600 For issuance of plant import permit.
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
- KES 0 - 5 % Cost, Insurance & Freight (CIF) or customs value For issuance of a local certificate of compliance.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0

Total Duration 134d - 236d

	Min.	Max.
Total time (sum):	134d	236d
of which:
Waiting time in queue (sum):	2h. 40mn	7h. 30mn
Attention at counter:	6h. 5mn	3d
Waiting time until next step (sum):	132d	232d