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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (60)

Register as an importer (6)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

Obtain certificate of registration (4)

7 Apply for registration

8 Obtain acknowledgement letter

9 Inspection of premises

10 Obtain certificate of registration

Obtain testing report (5)

11 Apply for NPT & DUS testing

12 Pay for testing

★ Pay for testing (for payments made physically) Optional

13 Obtain NPT test report

14 Obtain meeting notification

15 Obtain DUS test report

Obtain plant import permit (4)

16 Obtain unique consignment reference (UCR)

17 Apply for plant import permit

18 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

19 Obtain plant import permit

Register with KESWS (4)

20 Submit request for company registration

21 Obtain registration notification

22 User registration

23 Obtain user credentials

Pre-clearance documentation (4)

24 Contract a clearing agent

25 Obtain KEBS consignment document

26 Notification of arrival of consignment

27 Obtain cargo clearance documents

Obtain import declaration form (2)

28 Apply for import declaration form

29 Obtain import declaration form

Obtain local certificate of compliance number (5)

30 Request for local certificate of compliance verification

31 Obtain demand note

32 Pay for local certificate of compliance

★ Pay for local certificate of compliance (for bank payments) Optional

★ Obtain KEBS receipt Optional

33 Verification of consignment

34 Obtain local certificate of compliance number

Obtain import standardization mark (ISM) (2)

35 Submit application for import standardization mark

36 Obtain import standardization mark

Obtain KEBS consignment document (1)

37 Obtain KEBS consignment document

Obtain passed clearance entry (3)

38 Lodge a customs entry

39 Pay tax and concession fee

40 Obtain passed entry

Obtain KEPHIS release (2)

41 Submit request for consignment inspection by KEPHIS

42 Consignment inspection by KEPHIS

Obtain KRA release (10)

43 Submit clearance documents for verification

44 Collect allocation for verification

45 Physical verification of consignment

46 Collect clearance documents approved by head verification officer

47 Obtain customs verification officer's approval

48 Obtain handling shed invoice

49 Pay for handling shed charges

50 Obtain delivery notification

51 Obtain customs border control approval

52 Verfication of consignment and clearance documents

Obtain KEBS release (4)

53 Submit certificate of conformity for validation

54 Submit documents for KEBS clearance

55 KEBS verification of consignment

56 Obtain KEBS clearance

Obtain Port Health Services release (3)

57 Submit request for Port Health clearance

58 Port Health verification of consignment

59 Obtain Port Health clearance

Obtain KRA final release (1)

60 Physical release of consignment

Summary of the procedure

Institutions involved 15

Kenya Plant Health Inspectorate Service (KEPHIS) (x 6)

1 2 6 8 9 14

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 5)

3 4 19 41 42

Import Certification System: ICS (x 2)

5 17

Seed Certification & PVP Automation System (x 6)

7 10 11 12 13 15

Kenya Electronic Single Window System (KESWS) (x 4)

16 22 28 29

Mobile Money Platform (x 2)

18 32

Kenya Trade Network Agency (KenTrade) (x 3)

20 21 23

Clearing Agent

24

Handling Shed (x 7)

26 27 33 48 49 50 52

Kenya Bureau of Standards (KEBS) (JKIA) (x 4)

30 31 34 53

Kenya Bureau of Standards (KEBS) (x 2)

35 36

Bank

39

Kenya Revenue Authority (KRA) (Handling Shed) (x 7)

43 44 45 46 47 51 60

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

54 55 56

Port Health Services Kenya (Handling Shed) (x 3)

57 58 59

Results 10

ICS user credentials

6

Certificate of registration

10

Notice to import/export booklet SR14

10

NPT test report

13

DUS test report

15

Plant import permit

19

User credentials

23

Import declaration form (IDF)

29

Local certificate of compliance number

34

Import Standardization Mark

36

Required Documents
Representatives

Cover letter

1

Certificate of incorporation (x 3)

1 7 24

Company PIN certificate (x 5)

1 5 7 16 24

Identity card (x 2)

1 27

Request for training

3

Application for registration as a seed merchant - Form SR1

7

Academic qualification

7

NPT application form

11

DUS application form

11

Consignment document (CD)

17

Proforma invoice

17

KEPHIS payment receipt

19

Request for company registration

20

Company PIN

22

Import declaration form (IDF)

25

Invoice (x 10)

28 30 34 38 41 43 51 52 54 57

Import declaration form (IDF) (x 8)

30 34 37 51 52 53 54 57

Clearance entry (x 2)

30 34

Release order stamped by handling shed (x 2)

30 34

Permit (x 2)

30 34

Air waybill (x 10)

30 34 38 43 48 50 51 52 54 60

Packing list (x 5)

30 34 51 54 57

Certificate of analysis

30

Import standardization mark application form

35

Commercial medicines import permit

38

Certificate of conformity (COC) (x 3)

38 43 53

KRA e-slip

39

Plant import permit

41

Phytosanitary certificate (x 3)

41 43 57

Notice to import - Form SR14

41

ISTA (International Seed Testing Association) certificate

41

Stamped plant import permit (x 2)

43 57

Prior release approval

43

Notification of arrival

43

Clearance entry (x 3)

43 53 57

Release order stamped by HVO

47

Release order stamped by VO (x 3)

48 50 51

Handling shed invoice

49

Bank deposit slip (x 2)

50 52

Release order stamped by customs border control

52

Delivery notification

52

KEBS consignment document (x 2)

53 54

Release order stamped by handling shed

54

Validated certificate of conformity

54

Import health certificate

57

Release order stamped by KEBS (x 2)

59 60

Representatives

Authorization letter

27

Estimated cost KES 75,850

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 75,000 For application fee.
- USD 0 - USD 1,200 per seed variety per season For NPT testing.	0
- USD 0 - USD 600 per seed variety For DUS testing.	0
KES 600 For issuance of plant import permit.
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
- KES 0 - 5 % Cost, Insurance & Freight (CIF) or customs value For issuance of a local certificate of compliance.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0

Total Duration 134d - 232d

	Min.	Max.
Total time (sum):	134d	232d
of which:
Waiting time in queue (sum):	2h. 40mn	7h. 30mn
Attention at counter:	5h. 50mn	4d
Waiting time until next step (sum):	132d	227d