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Steps (50) arrow_drop_up arrow_drop_down
Register with AFA IMIS Portal  (1) expand_more expand_less
Obtain certificate of registration  (2) expand_more expand_less
Obtain exporter's licence  (4) expand_more expand_less
Register as an exporter  (4) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain cotton lint quality report  (3) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain KRA & KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions/Systems involved 21 expand_more expand_less

AFA IMIS Portal (x 6)
Mobile Money Platform (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Warehouse (x 2)
National Cotton Classing Laboratory
Clearing Agent
Shipping Agent
Typesetting Company
Integrated Customs Management System (iCMS) (x 2)
Electronic Certification System (ECS)
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 12 expand_more expand_less

User credentials
Certificate of registration for retailers/manufacturers/importers/exporters (Form AFA/FCD/B3)
Exporter/importer licence (Form AFA/FCD/A8)
Export authorization letter
User credentials
User credentials
Registration letter
Cotton lint quality report - raw data
Cotton lint quality report - interpreted data
Authenticated EU certificate of origin
Position slip endorsed by KPA
Certificate of export

Required Documents expand_more expand_less

Certificate of incorporation (x 5)
List of shareholders (Form CR-12)
Valid tax compliance certificate (x 2)
Valid business permit (x 2)
Bank statement (x 2)
Contract (x 3)
Inspection report (Form AFA/FCD/C2)
Annual production returns
Bank deposit slip
Exporter registration form
KEPHIS inspection checklist for facilities
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Client and sample information sheet
Cotton classing invoice
Company PIN certificate (x 5)
Proforma invoice
Identity card
Commercial invoice
Packing list (x 3)
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Customs entry in under control status
Permit (x 2)
KRA e-slip
Customs entry in under control status (x 3)
Plant import permit
Passed clearance entry stamped stop by KEPHIS (x 2)
KEPHIS payment receipt (x 2)
Passed clearance entry stamped release by KEPHIS
Shipping order (x 2)
Form A - Release order
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
KPA receipt
Signed witnessing form (x 2)
Consignment file
Position slip stamped by KRA
Position slip
Passed clearance entry stamped release
Bill of lading

Estimated cost KES  11,000 +USD  2,003

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 2,000
for cotton lint export licence.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
KES 0 -
KES  150 per sample
For analysis of each sample of cotton from each bale.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.

Total Duration 7d - 104d  expand_more expand_less

  Min. Max.
Total time (sum): 7d 104d
of which:
Waiting time in queue (sum): 2h. 1d 1/2
Attention at counter: 1d 1/2 2d 1/2
Waiting time until next step (sum): 5d 100d

Laws 18 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013) 1st Schedule
  Sections 6, 8, 16, 18, 20, 21, 22, 23, 26, 27, 28, 29, 30, 40
EAC Customs Mangement Regulations EAC Customs Mangement Regulations Regulation 216
East Africa Community Common External Tariff 2022 East Africa Community Common External Tariff 2022 (Chapter 9)
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5, 7 (2)
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Fibre Crops) Regulations (2016) The Crops (Fibre Crops) Regulations (2016)
  Section  19
The Crops (Fibre Crops) Regulations 2020 The Crops (Fibre Crops) Regulations 2020 First schedule
  Sections 13, 16, 25
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