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  1. Full procedures
  2. Export
  3. Cotton
  4. Export cotton through the Port of Mombasa
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Properties

Steps (50) arrow_drop_up arrow_drop_down
Register with AFA IMIS Portal  (1) expand_more expand_less
Obtain certificate of registration  (2) expand_more expand_less
Obtain exporter's licence  (4) expand_more expand_less
Register as an exporter  (4) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain cotton lint quality report  (3) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain KRA & KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions/Systems involved 21 expand_more expand_less

AFA IMIS Portal (x 6)
1 2 3 4 5 7
Mobile Money Platform (x 3)
6 9 42
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
8 10 11
Kenya Trade Network Agency (KenTrade) (x 3)
12 13 15
Trade Facilitation Platform (TFP)
14
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
16 18 24 26 28 29
Warehouse (x 2)
17 40
National Cotton Classing Laboratory
19
Bank (x 3)
20 25 31
Clearing Agent
22
Shipping Agent
23
Typesetting Company
27
Integrated Customs Management System (iCMS) (x 2)
30 32
Electronic Certification System (ECS)
33
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
34 35 36 37
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
38 39
Kenya Ports Authority (KPA) Online Portal
41
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
43 45
Kenya Ports Authority (KPA) (x 2)
44 47
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
46 49 50
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)
48

Results 12 expand_more expand_less

User credentials
1
Certificate of registration for retailers/manufacturers/importers/exporters (Form AFA/FCD/B3)
3
Exporter/importer licence (Form AFA/FCD/A8)
7
Export authorization letter
11
User credentials
11
User credentials
15
Registration letter
18
Cotton lint quality report - raw data
21
Cotton lint quality report - interpreted data
21
Authenticated EU certificate of origin
28
Position slip endorsed by KPA
48
Certificate of export
50

Required Documents expand_more expand_less

Certificate of incorporation (x 5)
2 16 22 23 30
List of shareholders (Form CR-12)
2
Valid tax compliance certificate (x 2)
2 4
Valid business permit (x 2)
2 4
Bank statement (x 2)
2 4
Contract (x 3)
2 4 22
Inspection report (Form AFA/FCD/C2)
4
Annual production returns
4
Bank deposit slip
7
Exporter registration form
8
KEPHIS inspection checklist for facilities
10
Request for company registration
12
Company PIN
14
Rules of origin exporter registration form
16
Sector specific license
16
Client and sample information sheet
19
Cotton classing invoice
20
Company PIN certificate (x 5)
22 23 24 29 30
Proforma invoice
22
Identity card
22
Commercial invoice
23
Packing list (x 3)
23 30 38
KRA payment authorization slip (x 2)
25 28
Bank deposit slip (x 2)
26 28
EU certificate of origin form
27
Invoice (x 7)
27 28 30 33 34 38 49
Typed certificate of origin form
28
Customs entry in under control status
28
Permit (x 2)
30 38
KRA e-slip
31
Customs entry in under control status (x 3)
34 38 45
Plant import permit
34
Passed clearance entry stamped stop by KEPHIS (x 2)
35 36
KEPHIS payment receipt (x 2)
36 37
Passed clearance entry stamped release by KEPHIS
37
Shipping order (x 2)
41 44
Form A - Release order
43
Passed clearance entry stamped release by AFA Tea Directorate
44
Truck delivery order
44
KPA receipt
44
Signed witnessing form (x 2)
45 49
Consignment file
46
Position slip stamped by KRA
47
Position slip
48
Passed clearance entry stamped release
49
Bill of lading
50

Estimated cost KES  11,000 +USD  2,003

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 2,000
for cotton lint export licence.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
0 mode_edit
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
0 mode_edit
KES 0 -
KES  150 per sample
For analysis of each sample of cotton from each bale.
0 mode_edit
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
0 mode_edit
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
0 mode_edit
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
0 mode_edit
KES 1,000
For phytosanitary certificate.

Total Duration 7d - 104d  expand_more expand_less

  Min. Max.
Total time (sum): 7d 104d
of which:
Waiting time in queue (sum): 2h. 1d 1/2
Attention at counter: 1d 1/2 2d 1/2
Waiting time until next step (sum): 5d 100d

Laws 18 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013) 1st Schedule
  Sections 6, 8, 16, 18, 20, 21, 22, 23, 26, 27, 28, 29, 30, 40
EAC Customs Mangement Regulations EAC Customs Mangement Regulations Regulation 216
East Africa Community Common External Tariff 2022 East Africa Community Common External Tariff 2022 (Chapter 9)
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5, 7 (2)
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Fibre Crops) Regulations (2016) The Crops (Fibre Crops) Regulations (2016)
  Section  19
The Crops (Fibre Crops) Regulations 2020 The Crops (Fibre Crops) Regulations 2020 First schedule
  Sections 13, 16, 25
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