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Steps (54) arrow_drop_up arrow_drop_down
Obtain certificate of registration  (2) expand_more expand_less
Obtain retailer's licence  (4) expand_more expand_less
Obtain exporter's licence  (4) expand_more expand_less
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain cotton lint quality report  (3) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain KRA and KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions involved 20 expand_more expand_less

AFA IMIS Portal (x 5)
Mobile Money Platform (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Electronic Certification System: ECS
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System (KESWS)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Warehouse (x 2)
National Cotton Classing Laboratory
Clearing Agent
Shipping Agent
Typesetting Company
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 12 expand_more expand_less

Certificate of registration for retailers/manufacturers/importers/exporters (Form AFA/FCD/B3)
Retailer/manufacturer/importer/exporter licence (Form AFA/FCD/B4)
Exporter/importer licence (Form AFA/FCD/A8)
Export authorization letter
User credentials
User credentials
Registration letter
Cotton lint quality report - raw data
Cotton lint quality report - interpreted data
Authenticated EU certificate of origin
Position slip endorsed by KPA
Certificate of export number

Required Documents expand_more expand_less

Certificate of incorporation (x 5)
List of shareholders (Form CR-12)
Valid tax compliance certificate (x 2)
Valid business permit (x 2)
Bank statement (x 2)
Contract (x 4)
Certificate of registration for retailers/manufacturers/importers/exporters (Form AFA/FCD/B3)
Company PIN certificate (x 4)
Identity card (x 2)
Inspection report (Form AFA/FCD/C2)
Annual production returns
Bank deposit slip (x 3)
Exporter registration form
AFA HCD export licence
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Client and sample information sheet
Cotton classing invoice
Proforma invoice
Individual PIN Certificate
KRA payment authorization slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Passed clearance entry
KRA e-slip
Passed clearance entry (x 3)
Plant import permit
Passed clearance entry stamped stop by KEPHIS (x 2)
KEPHIS payment receipt (x 2)
Passed clearance entry stamped release by KEPHIS
Permit
Packing list
Shipping order (x 2)
Form A - Release order (x 2)
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
KPA receipt
Signed witnessing form (x 3)
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
Position slip stamped by KRA
Position slip
Passed clearance entry stamped release
Bill of lading

Estimated cost KES  29,500 +USD  2,003

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 2,500
Cheques should be made payable to: Agriculture and Food Authority. Direct deposit should be made at Kenya Commercial Bank, Westlands Sarit Centre, A/C no. 1113721383, and the bank deposit slip submitted to AFA Fibre Crops Directorate's accounts office.
USD 2,000
for cotton lint export licence.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  150 per sample
For analysis of each sample of cotton from each bale.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.

Total Duration 14d - 190d  expand_more expand_less

  Min. Max.
Total time (sum): 14d 190d
of which:
Waiting time in queue (sum): 2h. 5mn 1d 1/2
Attention at counter: 1d 1/2 2d 1/2
Waiting time until next step (sum): 12d 186d

Laws 16 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 18, 26, 27, 28, 29, 30, 40
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017 (Chapter 9)
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 3 (d), 5, 7 (2)
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Fibre Crops) Regulations (2016) The Crops (Fibre Crops) Regulations (2016)
  Section  19
The Crops (Fibre Crops) Regulations 2020 The Crops (Fibre Crops) Regulations 2020 First schedule
  Sections 9, 10, 13, 16, 25
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