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Steps (54) arrow_drop_up arrow_drop_down
Obtain certificate of registration  (2) expand_more expand_less
Obtain exporter's licence  (4) expand_more expand_less
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain master document  (2) expand_more expand_less
Obtain sisal export permit  (3) expand_more expand_less
Obtain inspection certificate  (2) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain COMESA certificate of origin  (5) expand_more expand_less
Obtain passed clearance entry  (4) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain KRA and KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions involved 21 expand_more expand_less

AFA IMIS Portal (x 5)
Mobile Money Platform (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Electronic Certification System: ECS
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)
Warehouse (x 2)
Kenya Electronic Single Window System (KESWS) (x 4)
AFA Fibre Crops Directorate (Inspectorate Office) (x 2)
AFA Fibre Crops Directorate (Inspectorate Office)
Clearing Agent
Shipping Agent
Typesetting Company
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 5)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 11 expand_more expand_less

Certificate of registration for retailers/manufacturers/importers/exporters (Form AFA/FCD/B3)
Exporter/importer licence (Form AFA/FCD/A8)
Export authorization letter
User credentials
User credentials
Registration letter
Sisal export permit
Sisal inspection certificate
Authenticated COMESA certificate of origin
Position slip endorsed by KPA
Certificate of export number

Required Documents expand_more expand_less

Certificate of incorporation (x 4)
List of shareholders (Form CR-12)
Valid tax compliance certificate (x 2)
Valid business permit (x 2)
Bank statement (x 2)
Inspection report (Form AFA/FCD/C2)
Annual production returns
Bank deposit slip
Exporter registration form
AFA HCD export licence
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Sisal export permit
Request for sisal inspection
Company PIN certificate (x 2)
Proforma invoice
Identity card
Individual PIN Certificate
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
COMESA certificate of origin form
Typed certificate of origin form
Passed clearance entry
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Passed clearance entry (x 3)
Plant import permit
Passed clearance entry stamped stop by KEPHIS (x 2)
KEPHIS payment receipt (x 2)
Passed clearance entry stamped release by KEPHIS
Permit
Packing list
Shipping order (x 2)
Form A - Release order (x 2)
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
KPA receipt
Signed witnessing form (x 3)
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
Position slip stamped by KRA
Position slip
Passed clearance entry stamped release
Bill of lading

Estimated cost KES  28,000 +USD  2,003

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 2,000
for cotton lint export licence.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
0.05 % Freight on board (FOB)
For sisal export permit.
USD 3
For issuance of certificate of origin
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.

Total Duration 13d - 126d  expand_more expand_less

  Min. Max.
Total time (sum): 13d 126d
of which:
Waiting time in queue (sum): 1h. 55mn 1d 1/2
Attention at counter: 1d 1/2 3d 1/2
Waiting time until next step (sum): 11d 121d

Laws 16 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 18, 26, 27, 28, 29, 30, 40
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 3 (d), 5, 7 (2)
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Fibre Crops) Regulations (2016) The Crops (Fibre Crops) Regulations (2016)
  Sections 20
The Crops (Fibre Crops) Regulations 2020 The Crops (Fibre Crops) Regulations 2020 First schedule
  Sections 13, 16
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