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"Certification sheet" format

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Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (40)

Obtain export licence (4)

1 Submit application for export licence

2 Obtain notification of approval

3 Pay for export licence and cess fee

4 Obtain export licence

Obtain farm inspection report (2)

5 Request for farm inspection

6 Farm inspection

Obtain packhouse inspection report (2)

7 Request for packhouse inspection

8 Packhouse inspection

9 Apply to be an exporter

10 Obtain audit appointment

11 Pay prescribed fees

12 Audit

13 Obtain audit response

14 Obtain appointment for training on electronic certification system

15 Training on electronic certification system

16 Obtain export authorization letter

17 Register online with electronic certification system

18 Obtain user credentials

Obtain EAC certificate of origin (8)

19 Submit application for certificate of origin

20 Verification of the origin of goods

21 Obtain registration letter

22 Obtain payment authorisation slip

23 Pay for certificate of origin

24 Obtain certificate of origin

25 Typesetting of the certificate of origin

26 Submit certificate of origin for signing

Obtain KEPHIS release (4)

27 Submit documents for verification

28 Consignment inspection by KEPHIS

29 Pay for phytosanitary certificate

30 Obtain phytosanitary certificate

Obtain Port Health Services release (7)

31 Obtain unique consignment reference

32 Apply for export health certificate

33 Generate an e-slip

34 Pay for export health certificate

35 Submit clearance documents for verification

36 Verification of consignment

37 Obtain export health certificate

Obtain KRA release (3)

38 Submit clearance documents for verification

39 Verification of consignment

40 Obtain KRA release

Summary of the procedure

Institutions/Systems involved 9

AFA Horticultural Crops Directorate (HCD) (x 8)

1 2 3 4 5 6 7 8

Kenya Plant Health Inspectorate Service (KEPHIS) (x 7)

9 10 11 12 13 16 18

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 2)

14 15

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)

19 20 21 22 24 26

Bank (x 2)

23 34

Typesetting Company

Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Busia) (x 4)

27 28 29 30

Port Health Services Kenya, One Stop Border Post (OSBP) (Busia) (x 2)

35 36

Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Busia) (x 3)

38 39 40

Results 7

AFA HCD export licence

Farm inspection report

Packhouse inspection report

User credentials

Authenticated EAC certificate of origin

Phytosanitary certificate

Passed clearance entry stamped released by KRA

Required Documents

Approved application for export licence

HCD payment receipt

Farm inspection checklist

Contract (x 2)

8 11

Cover letter

Certificate of incorporation (x 2)

11 19

Certificate of compliance

Company PIN certificate (x 6)

11 17 19 21 22 31

Identity card

AFA HCD export licence

List of produce handling staff

Academic qualification

Traceability procedure

Waste disposal plan

Medical report

Valid business permit

Rules of origin exporter registration form

Sector specific license

KRA payment authorization slip (x 2)

23 26

Bank deposit slip (x 2)

24 26

EAC certificate of origin form

Invoice (x 5)

25 26 27 32 35

Typed certificate of origin form

Customs entry in under control status (x 3)

27 35 38

Plant import permit

KEPHIS payment receipt

Public health recommendation

Food hygiene licence

Phytosanitary certificate

Exit note

Passed clearance entry stamped by verification officer

Cargo manifest stamped by verification officer

Estimated cost KES 39,000 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 5,000 For export licence fee.
KES 5,000 For advance cess fee which is a form of levy imposed on all horticultural crops for export.
KES 15,000 For deposit of expected future phytosanitary certificates.
- KES 0 - KES 58.4 per kilometer For audit mileage.	0
KES 1,000 For field audit for one hectare or less.
- KES 0 - KES 250 per hectare For field audit for every additional hectare above one hectare.	0
KES 5,000 For inspection of dry produce weighing less than 34 kilograms.
- KES 0 - KES 0.15 per kilogram For inspection of dry produce for every additional kilogram above 34 kilograms.	0
USD 3 For issuance of certificate of origin
KES 500 For issuance of a phytosanitary certificate.
KES 1,000 For issuance of phytosanitary certificate.
KES 5,000 For inspection fee for 0-34,000 kgs.
- KES 0 - KES 0.15 per kilogram For inspection fees for 34,001-280,000 kgs.	0
- KES 0 - KES 0.01 per kilogram For inspection fees for 280,000 kgs and above.	0
KES 1,500 For issuance of export health certificate.

Total Duration 28d - 81d

	Min.	Max.
Total time (sum):	28d	81d
of which:
Waiting time in queue (sum):	2h. 45mn	1d 1/2
Attention at counter:	1d 1/2	3d 1/2
Waiting time until next step (sum):	26d	77d

Laws 20

Agricultural Food Authority Act (2013) 1st Schedule
Sections 4, First Schedule

COMESA Protocol on the Rules of Origin

Crops Act (2013) 3rd Schedule
Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule

Customs and Excise Regulations (2010)
Sections 14, 15, 127C, 127, 128B, 199

East African Community Customs Management Act (2017)
Section 235

East African Community Customs Management Regulations (2010)
Section 194

Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
Section 10

HCD Exporter Registration Checklist

Horticultural Crop Directorate Order (2011) 5th Schedule
Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule

KEBS Standards on Horticultural Products (KS 1758:2016)

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Sections 5 (h), 5

KEPHIS Notice

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

Procedure for Registration as an Exporter of Agricultural Produce

Public Health Act CAP 242 (2012)
Section 127

Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule

The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
Section 16 , articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24

The Agricultural Produce (Export) Act 319
Sections 3, 4

The East African Community (EAC) Customs Union (Rules of Origin) Rules

World Customs Organization Recommendation of UCR