1. Simplification Database
  2. Fruits and vegetables
  3. Export fruits and vegetables through Busia OSBP
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Steps (40) arrow_drop_up arrow_drop_down
Obtain export licence  (4) expand_more expand_less
Obtain farm inspection report  (2) expand_more expand_less
Obtain packhouse inspection report  (2) expand_more expand_less
Register as an exporter  (10) expand_more expand_less
Obtain EAC certificate of origin  (8) expand_more expand_less
Obtain KEPHIS release  (4) expand_more expand_less
Obtain Port Health Services release  (7) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less

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Summary of the procedure

Institutions involved 9 expand_more expand_less

AFA Horticultural Crops Directorate (HCD) (x 8)
1 2 3 4 5 6 7 8
Kenya Plant Health Inspectorate Service (KEPHIS) (x 7)
9 10 11 12 13 16 18
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 2)
14 15
Kenya Revenue Authority (KRA) (Forodha House) (x 6)
19 20 21 22 24 26
Bank (x 2)
23 34
Typesetting Company
25
Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Busia) (x 4)
27 28 29 30
Port Health Services Kenya, One Stop Border Post (OSBP) (Busia) (x 2)
35 36
Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Busia) (x 3)
38 39 40

Results 7 expand_more expand_less

HCD export licence
4
Farm inspection report
6
Packhouse inspection report
8
User credentials
18
Authenticated EAC certificate of origin
26
Phytosanitary certificate
30
Passed clearance entry stamped released by KRA
40

Required Documents expand_more expand_less

Approved application for export licence
3
HCD payment receipt
4
Farm inspection checklist
6
Contract (x 2)
8 11
Cover letter
11
Certificate of incorporation (x 2)
11 19
Certificate of compliance
11
Company PIN certificate (x 6)
11 17 19 21 22 31
Identity card
11
HCD export licence
11
List of produce handling staff
12
Academic qualification
12
Traceability procedure
12
Waste disposal plan
12
Medical report
12
Valid business permit
17
Rules of origin exporter registration form
19
Sector specific license
19
KRA payment authorization slip (x 2)
23 26
Bank deposit slip (x 2)
24 26
EAC certificate of origin
25
Invoice (x 5)
25 26 27 32 35
Typed certificate of origin
26
Passed clearance entry (x 3)
27 35 38
Plant import permit
27
KEPHIS receipt
30
Public health recommendation
32
Food hygiene licence
32
Phytosanitary certificate
32
Valid E-slip
34
Exit note
38
Passed clearance entry stamped by verification officer
40
Cargo manifest stamped by verification officer
40

Estimated cost KES  39,000 + USD  3

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USD expand_more expand_less
  • USD Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 5,000
For export licence fee.
KES 5,000
For advance cess fee which is a form of levy imposed on all horticultural crops for export.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
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KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
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KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
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USD 3
For issuance of certificate of origin
KES 500
For issuance of a phytosanitary certificate.
KES 1,000
For issuance of phytosanitary certificate.
KES 5,000
For inspection fee for 0-34,000 kgs.
KES 0 -
KES  0.15 per kilogram
For inspection fees for 34,001-280,000 kgs.
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KES 0 -
KES  0.01 per kilogram
For inspection fees for 280,000 kgs and above.
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KES 1,500
For issuance of export health certificate.

Total Duration 26 d - 78 d expand_more expand_less

  Min. Max.
Total time (sum): 26 d 78 d
of which:
Waiting time in queue (sum): 2h. 45mn 9h.
Attention at counter: 11h. 50mn 25h. 10mn
Waiting time until next step (sum): 26 d 77 d

Laws 20 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) 1st Schedule
  Sections 4, First Schedule
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013) 3rd Schedule
  Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule
Customs and Excise Regulations Customs and Excise Regulations (2010)
  Sections 14, 15, 127C, 127, 128B, 199
East African Community Customs Management Act East African Community Customs Management Act (2004)
  Section  235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Section  194
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
HCD Exporter Registration Checklist HCD Exporter Registration Checklist
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule
KEBS Standards on Horticultural Products (KS 1758:2016)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
KEPHIS Notice KEPHIS Notice
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act 2012 Public Health Act CAP 242
  Section  127
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16 ,  articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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