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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (46)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

Register as an importer (6)

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

Register with KESWS (4)

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Pre-clearance documentation (1)

16 Contract a clearing agent

Obtain import declaration form (2)

17 Apply for import declaration form

18 Obtain import declaration form

Obtain KEPHIS release (2)

19 Submit request for consignment inspection by KEPHIS

20 Consignment inspection by KEPHIS

Obtain KRA release (13)

21 Submit application for prior release

22 Submit application for data capturing

23 Collect approval for prior release

24 Submit clearance documents for verification

25 Collect allocation for verification

26 Physical verification of consignment

27 Collect clearance documents approved by head verification officer

28 Obtain customs verification officer's approval

29 Obtain handling shed invoice

30 Pay for handling shed charges

31 Obtain delivery notification

32 Obtain customs border control approval

33 Verfication of consignment and clearance documents

Obtain KEBS release (4)

34 Submit certificate of conformity for validation

35 Submit documents for KEBS clearance

36 Verification of consignment

37 Obtain KEBS clearance

Obtain Port Health Services release (3)

38 Submit request for Port Health clearance

39 Port Health verification of consignment

40 Obtain Port Health clearance

Obtain KRA final release (6)

41 Physical release of consignment

42 Pay tax and concession fee

43 Obtain passed entry

44 Submit documents for perfection

45 Obtain release for perfection by head verification officer

46 Perfection of clearance documents

Summary of the procedure

Institutions involved 15

AFA IMIS Portal (x 3)

1 2 5

Mobile Money Platform

3

Bank (x 2)

4 42

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

6 7 11

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

8 9 20

Import Certification System: ICS (x 2)

10 19

Kenya Trade Network Agency (KenTrade) (x 3)

12 13 15

Kenya Electronic Single Window System (KESWS) (x 3)

14 17 18

Clearing Agent

16

Kenya Revenue Authority (KRA) Customs Department (x 3)

21 22 23

Kenya Revenue Authority (KRA) (Handling Shed) (x 10)

24 25 26 27 28 32 41 44 45 46

Handling Shed (x 4)

29 30 31 33

Kenya Bureau of Standards (KEBS) (JKIA)

34

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

35 36 37

Port Health Services Kenya (Handling Shed) (x 3)

38 39 40

Results 4

HCD import licence

5

ICS user credentials

11

User credentials

15

Import declaration form (IDF)

18

Required Documents

Certificate of incorporation (x 2)

1 6

Company PIN certificate (x 3)

1 6 10

Valid tax compliance certificate

1

Valid business permit

1

Identity card (x 2)

1 6

Approved application for import licence

3

HCD payment receipt

5

Cover letter

6

Request for training

8

Request for company registration

12

Company PIN

14

Bill of lading

16

Proforma invoice

16

Invoice (x 10)

17 19 21 22 24 32 33 35 38 44

Plant import permit

19

Phytosanitary certificate (x 4)

19 24 38 44

Application for prior release - Form C12

21

Security bond

21

Air waybill (x 10)

21 22 24 29 31 32 33 35 41 44

Stamped application

22

Stamped plant import permit (x 3)

24 38 44

Prior release approval (x 3)

24 44 45

Notification of arrival

24

Clearance entry (x 3)

24 34 38

Certificate of conformity (COC) (x 2)

24 34

Release order stamped by HVO

28

Release order stamped by VO (x 3)

29 31 32

Handling shed invoice

30

Bank deposit slip (x 2)

31 33

Import declaration form (IDF) (x 6)

32 33 34 35 38 44

Packing list (x 4)

32 35 38 44

Release order stamped by customs border control

33

Delivery notification

33

KEBS consignment document (x 2)

34 35

Release order stamped by handling shed

35

Validated certificate of conformity

35

Permit

35

Certificate of analysis

35

Import health certificate

38

Release order stamped by KEBS (x 3)

40 41 44

KRA e-slip

42

KRA receipt (x 3)

44 45 46

Passed clearance entry (x 3)

44 45 46

Estimated cost KES 20,250

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 10,000 For import licence.
KES 10,000 For import licence.
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration fee.	0

Total Duration 14d - 38d

	Min.	Max.
Total time (sum):	14d	38d
of which:
Waiting time in queue (sum):	2h. 35mn	7h. 45mn
Attention at counter:	4h. 45mn	1d 1/2
Waiting time until next step (sum):	13d	36d