InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (34)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Pre-clearance documentation (1)

16 Contract a clearing agent

Obtain import declaration form (2)

17 Apply for import declaration form

18 Obtain import declaration form

Obtain KEPHIS release (2)

19 Submit request for consignment inspection by KEPHIS

20 Consignment inspection by KEPHIS

Obtain KRA release (6)

21 Submit clearance documents for verification

22 Physical verification of consignment

23 Obtain KRA final release

24 Obtain handling shed invoice

25 Pay for handling shed charges

or Obtain delivery notification

26 Physical release of goods by customs

Obtain KEBS release (4)

27 Submit certificate of conformity for validation

28 Submit documents for KEBS clearance

29 Verification of consignment

30 Obtain KEBS clearance

Obtain Port Health Services release (3)

31 Submit request for Port Health clearance

32 Port Health verification of consignment

33 Obtain Port Health clearance

Obtain KRA final release (1)

34 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 15

AFA IMIS Portal (x 3)

1 2 5

Mobile Money Platform

Bank

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

6 7 11

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

8 9 20

Import Certification System (ICS) (x 2)

10 19

Kenya Trade Network Agency (KenTrade) (x 3)

12 13 15

Trade Facilitation Platform (TFP)

Clearing Agent

Integrated Customs Management System (iCMS) (x 2)

17 18

Kenya Revenue Authority (KRA) (Handling Shed) (x 5)

21 22 23 26 34

Handling Shed (x 2)

24 25

Kenya Bureau of Standards (KEBS) (JKIA)

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

28 29 30

Port Health Services Kenya (Handling Shed) (x 3)

31 32 33

Results 4

HCD import licence

ICS user credentials

User credentials

Import declaration form (IDF)

Required Documents

Certificate of incorporation (x 2)

1 6

Company PIN certificate (x 3)

1 6 10

Valid tax compliance certificate

Valid business permit

Identity card (x 2)

1 6

Approved application for import licence

HCD payment receipt

Cover letter

Request for training

Request for company registration

Company PIN

Bill of lading

Proforma invoice

Invoice (x 6)

17 19 21 26 28 31

Plant import permit

Phytosanitary certificate (x 3)

19 21 31

Customs entry in under control status

Stamped plant import permit (x 2)

21 31

Notification of arrival

Air waybill (x 5)

21 24 26 28 34

Certificate of conformity (COC) (x 2)

21 27

Packing list (x 4)

21 26 28 31

Customs entry in removal status

Handling shed invoice

Release order stamped by customs

Customs entry in settled status

KEBS consignment document (x 2)

27 28

Import declaration form (IDF) (x 3)

27 28 31

Registered customs entry (x 2)

27 31

Release order stamped by handling shed

Validated certificate of conformity

Permit

Certificate of analysis

Import health certificate

Release order stamped by KEBS (x 2)

33 34

Estimated cost KES 20,000

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 10,000 For import licence.
KES 10,000 For import licence.
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0