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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (44)

Register as an exporter (4)

1 Apply to be an exporter

2 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

3 Go down facility audit

★ Training on electronic certification system Optional

4 Obtain user credentials and ECS user rights letter

Register with KESWS (4)

5 Submit request for company registration

6 Obtain registration notification

7 User registration

8 Obtain user credentials

Obtain registration letter (3)

9 Submit application for registration

10 Verification of the origin of goods

11 Obtain registration letter

Pre-clearance documentation (2)

12 Contract a clearing agent

13 Book shipping space with shipping agent

Obtain EU certificate of origin (6)

14 Request for certificate of origin

15 Pay for certificate of origin

16 Obtain certificate of origin form

17 Typesetting of the certificate of origin

18 Submit certificate of origin for signing

19 Request for certificate of origin

Obtain passed clearance entry (3)

20 Lodge a customs entry

21 Pay merchant shipping (MS) levy

22 Obtain passed clearance entry

Obtain KEPHIS release (5)

23 Request for KEPHIS inspection

24 Submit documents for verification

25 Pay for KEPHIS inspection

26 KEPHIS inspection

27 Obtain phytosanitary certificate

Obtain export health certificate (4)

28 Apply for export health certificate and generate an e-slip

29 Pay for export health certificate

30 Verification of consignment

31 Obtain export health certificate

Obtain KRA and KPA release (12)

32 Submit clearance documents for verification

33 Physical verification of consignment by KRA

34 Weighing the container

35 Lodge a pre-advice

36 Pay for KPA charges

37 Enter the Port

38 Obtain position slip

39 Scanning of the container

40 Obtain KRA release on KWATOS

41 Loading of the container to the vessel

42 Loading of the container to the truck

43 Obtain KRA release on KWATOS

Obtain export certificate (1)

44 Obtain certificate of export number

Summary of the procedure

Institutions involved 18

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 3 4

Mobile Money Platform (x 2)

2 36

Kenya Trade Network Agency (KenTrade) (x 3)

5 6 8

Kenya Electronic Single Window System (KESWS) (x 3)

7 28 31

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)

9 11 14 16 18 19

Warehouse (x 2)

10 34

Clearing Agent

12

Shipping Agent

13

Bank (x 3)

15 21 29

Typesetting Company

17

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)

24 25 26 27

Port Health Services Kenya (PHS) (Kilindini)

30

Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)

32 33

Kenya Ports Authority (KPA) Online Portal

35

Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)

37 39

Kenya Ports Authority (KPA) (x 2)

38 41

Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)

40 43 44

Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

42

Results 7

Export authorization letter

4

User credentials

4

User credentials

8

Registration letter

11

Authenticated EU certificate of origin

18

Position slip endorsed by KPA

42

Certificate of export number

44

Required Documents

Exporter registration form

1

KEPHIS inspection checklist for facilities

3

Request for company registration

5

Company PIN

7

Rules of origin exporter registration form

9

Certificate of incorporation (x 3)

9 12 13

Sector specific license

9

Company PIN certificate (x 3)

12 14 19

Proforma invoice

12

Identity card

12

Contract

12

Individual PIN Certificate

13

KRA payment authorization slip (x 2)

15 18

Bank deposit slip (x 2)

16 18

EU certificate of origin form

17

Invoice (x 9)

17 18 20 23 24 28 32 40 43

Typed certificate of origin form

18

Passed clearance entry

18

KRA e-slip

21

Passed clearance entry (x 3)

24 32 39

Plant import permit

24

Passed clearance entry stamped stop by KEPHIS (x 2)

25 26

KEPHIS payment receipt (x 2)

26 27

Passed clearance entry stamped release by KEPHIS

27

Public health recommendation

28

Food hygiene licence

28

Phytosanitary certificate

28

Permit

32

Packing list

32

Shipping order (x 2)

35 38

Form A - Release order (x 2)

37 40

Passed clearance entry stamped release by AFA Tea Directorate

38

Truck delivery order

38

KPA receipt

38

Signed witnessing form (x 3)

39 40 43

Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services

40

Position slip stamped by KRA

41

Position slip

42

Passed clearance entry stamped release

43

Bill of lading

44

Estimated cost KES 13,500 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - KES 58.4 per kilometer For audit mileage.	0
KES 1,000 For field audit for one hectare or less.
- KES 0 - KES 250 per hectare For field audit for every additional hectare above one hectare.	0
KES 5,000 For inspection of dry produce weighing less than 34 kilograms.
- KES 0 - KES 0.15 per kilogram For inspection of dry produce for every additional kilogram above 34 kilograms.	0
USD 3 For issuance of certificate of origin
- USD 0 - USD 0.75 per ton of tea For merchant shipping levy.	0
KES 5,000 Inspection fees for 0 - 34,000 kgs.
- KES 0 - KES 0.15 per kilogram Inspection fees for 34,001 Kgs - 280,000 Kgs .	0
- KES 0 - KES 0.01 per kilogram Inspection fees for 280,000 Kgs and above.	0
KES 1,000 For phytosanitary certificate.
KES 1,500 For issuance of export health certificate.

Total Duration 14d - 52d

	Min.	Max.
Total time (sum):	14d	52d
of which:
Waiting time in queue (sum):	1h. 50mn	1d 1/2
Attention at counter:	7h. 50mn	2d 1/2
Waiting time until next step (sum):	12d	48d