1. Full procedures
  2. Export
  3. Cereals
  4. Export cereals through the Port of Mombasa
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Steps (45) arrow_drop_up arrow_drop_down
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain KRA and KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 19 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
1 3 5
Mobile Money Platform (x 2)
2 37
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
4
Kenya Trade Network Agency (KenTrade) (x 3)
6 7 9
Kenya Electronic Single Window System (KESWS) (x 3)
8 29 32
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
10 12 15 17 19 20
Warehouse (x 2)
11 35
Clearing Agent
13
Shipping Agent
14
Bank (x 3)
16 22 30
Typesetting Company
18
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
25 26 27 28
Port Health Services Kenya (PHS) (Kilindini)
31
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
33 34
Kenya Ports Authority (KPA) Online Portal
36
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
38 40
Kenya Ports Authority (KPA) (x 2)
39 42
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
41 44 45
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)
43

Results 7 expand_more expand_less

Export authorization letter
5
User credentials
5
User credentials
9
Registration letter
12
Authenticated EU certificate of origin
19
Position slip endorsed by KPA
43
Certificate of export number
45

Required Documents expand_more expand_less

Exporter registration form
1
KEPHIS inspection checklist for facilities
3
AFA HCD export licence
4
Request for company registration
6
Company PIN
8
Rules of origin exporter registration form
10
Certificate of incorporation (x 3)
10 13 14
Sector specific license
10
Company PIN certificate (x 3)
13 15 20
Proforma invoice
13
Identity card
13
Contract
13
Individual PIN Certificate
14
KRA payment authorization slip (x 2)
16 19
Bank deposit slip (x 2)
17 19
EU certificate of origin form
18
Invoice (x 9)
18 19 21 24 25 29 33 41 44
Typed certificate of origin form
19
Passed clearance entry
19
KRA e-slip
22
Passed clearance entry (x 3)
25 33 40
Plant import permit
25
Passed clearance entry stamped stop by KEPHIS (x 2)
26 27
KEPHIS payment receipt (x 2)
27 28
Passed clearance entry stamped release by KEPHIS
28
Public health recommendation
29
Food hygiene licence
29
Phytosanitary certificate
29
Permit
33
Packing list
33
Shipping order (x 2)
36 39
Form A - Release order (x 2)
38 41
Passed clearance entry stamped release by AFA Tea Directorate
39
Truck delivery order
39
KPA receipt
39
Signed witnessing form (x 3)
40 41 44
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
41
Position slip stamped by KRA
42
Position slip
43
Passed clearance entry stamped release
44
Bill of lading
45

Estimated cost KES  13,500 +USD  3

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 0 -
KES  58.4 per kilometer
For audit mileage.
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KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
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KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
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USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
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KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
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KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
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KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 17d - 57d  expand_more expand_less

  Min. Max.
Total time (sum): 17d 57d
of which:
Waiting time in queue (sum): 1h. 50mn 1d 1/2
Attention at counter: 1d 1/2 3d
Waiting time until next step (sum): 15d 53d

Laws 17 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5, 7 (2)
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73 (n), 134 (g)
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
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