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Preview & Print

Properties

Steps (57) arrow_drop_up arrow_drop_down
Obtain farm inspection report  (2) expand_more expand_less
Obtain packhouse inspection report  (3) expand_more expand_less
Obtain export licence  (4) expand_more expand_less
Register as an exporter  (8) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain KRA and KPA release  (11) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 21 expand_more expand_less

AFA Horticultural Crops Directorate (HCD) (x 4)
AFA IMIS Portal (x 3)
Mobile Money Platform (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Laboratory Complex (x 4)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System (KESWS) (x 3)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Warehouse (x 2)
Clearing Agent (x 2)
Shipping Agent
Typesetting Company
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
Port Health Services Kenya (Kilindini)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 11 expand_more expand_less

Farm inspection report
Packhouse inspection report
AFA HCD export licence
Analysis report
Export authorization letter
User credentials
User credentials
Registration letter
Authenticated EU certificate of origin
Position slip endorsed by KPA
Certificate of export

Required Documents expand_more expand_less

Farm inspection checklist
Lease agreement
List of shareholders (Form CR-12)
Certificate of incorporation (x 7)
Company PIN certificate (x 7)
Valid tax compliance certificate
Valid business permit
Identity card (x 4)
HCD payment receipt
Food safety requirements
Cover letter (x 2)
Certificate of compliance (x 2)
Contract (x 3)
AFA HCD export licence (x 2)
Food safety audit checklist
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Proforma invoice
Individual PIN Certificate
KRA e-slip
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Passed clearance entry (x 3)
Plant import permit
Passed clearance entry stamped stop by KEPHIS (x 2)
KEPHIS payment receipt (x 2)
Passed clearance entry stamped release by KEPHIS
Public health recommendation
Food hygiene licence
Phytosanitary certificate (x 2)
Passed clearance entry stamped release by AFA Tea Directorate (x 2)
Packing list
C41 - Declaration of particulars relating to customs value
Shipping order (x 2)
Form A - Release order (x 2)
Truck delivery order
KPA receipt
Signed witnessing form (x 2)
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
Position slip stamped by KRA
Position slip
Passed clearance entry stamped release by Port Health
Bill of lading

Estimated cost KES  26,500 +USD  3

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 0 -
KES  5,000 per year
For packhouse registration.
KES 15,000
For export licence.
KES 0 -
KES  14,000 per sample
For analysis.
KES 2,000
For food safety audity.
KES 0 -
KES  58.4 per kilometer
For audit mileage for a distance of over 100 km.
KES 0 -
KES  14,000 per sample
For analysis.
KES 2,000
For food safety audity.
KES 0 -
KES  58.4 per kilometer
For audit mileage for a distance of over 100 km.
KES 0 -
1 % goods-value
Clearing agent fees - estimate.
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
USD 3
For issuance of certificate of origin
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 16d - 66d  expand_more expand_less

  Min. Max.
Total time (sum): 16d 66d
of which:
Waiting time in queue (sum): 2h. 30mn 1d 1/2
Attention at counter: 2d 4d
Waiting time until next step (sum): 14d 60d

Laws 19 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013)
  Sections 4, First Schedule
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 145, 146, 187, 188, 189, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule
Horticultural Crops Regulations (2020) Implementation of Horticultural Crops Regulations (2020)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5, 7 (2)
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Section  127
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16 ,  articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Horticultural Crops) Regulations (2020) The Crops (Horticultural Crops) Regulations (2020) Regulation 28
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