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Steps (35) arrow_drop_up arrow_drop_down
Obtain import licence  (4) expand_more expand_less
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain plant import permit  (4) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain import declaration form  (2) expand_more expand_less
Enter the OSBP  (1) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain Port Health Services release  (6) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less
Obtain KRA final release  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 12 expand_more expand_less

AFA Horticultural Crops Directorate (HCD) (x 4)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
Import Certification System: ICS (x 2)
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System (KESWS) (x 6)
Mobile Money Platform
Clearing Agent
Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 5)
Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Namanga) (x 3)
Bank
Port Health Services Kenya, One Stop Border Post (OSBP) (Namanga) (x 3)

Results 7 expand_more expand_less

HCD import licence
ICS user credentials
User credentials
Plant import permit
Import declaration form (IDF)
Passed clearance entry stamped released by KRA
Cargo manifest stamped released by KRA

Required Documents expand_more expand_less

Form 1E - Horticultural produce importer application form
Certificate of incorporation (x 2)
Company PIN certificate (x 4)
Valid tax compliance certificate
Valid business permit
Identity card (x 2)
Approved application for import licence
HCD payment receipt
Cover letter
Request for training
Request for company registration
Company PIN
Consignment document (CD)
Proforma invoice (x 2)
KEPHIS payment receipt
Bill of lading
Passed clearance entry (x 5)
Plant import permit (x 2)
Phytosanitary certificate
Import declaration form (IDF)
Cargo manifest (C2) (x 2)
Phytosanitary certificate
Certificate of analysis
Certificate of quality
Food hygiene licence
Packing list
Permit
Preferential certificate of origin
Passed clearance entry stamped by verification officer
Cargo manifest stamped by verification officer
Passed clearance entry stamped release by KRA
Cargo manifest stamped released by KRA

Estimated cost KES  1,600

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 0 -
KES  10,000 per year
For import licence.
KES 600
For issuance of plant import permit.
KES 0 -
KES  0.5 per kilogram
Inspection fees for 0 - 20,000kgs.
KES 0 -
KES  0.25 per kilogram
Inspection fees for 20,001 - 400,000kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 400,001kgs - 1,000,000kgs.
KES 0 -
KES  0.05 per kilogram
Inspection fees above 1,000,000kgs.
KES 1,000
For issuance of import health certificate.

Total Duration 18d - 44d  expand_more expand_less

  Min. Max.
Total time (sum): 18d 44d
of which:
Waiting time in queue (sum): 1h. 55mn 5h. 20mn
Attention at counter: 4h. 20mn 1d 1/2
Waiting time until next step (sum): 17d 41d

Laws 22 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) 1st Schedule
  Sections 4, First Schedule
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 8, 13, 16, 18, 20, 32, 40, 41
Customs and Excise Regulations Customs and Excise Regulations (2010)
  Sections 14, 15, 25, 30, 127C, 127, 128B, 199
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 41, 145, 146, 187, 188, 189, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Section  187
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Sections 8, 10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 28, 29, 30, 31
Horticultural Crops Regulations (2020) Horticultural Crops Regulations (2020)
KEBS Standards on Horticultural Products (KS 1758:2016)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
Kenya Plant Health Inspectorate Service Inspection Fees Schedule Kenya Plant Health Inspectorate Service Inspection Fees Schedule
KRA Public Notice KRA Public Notice
Legal Notice 120 -The Customs and Excise Act (Cap 472.) Legal Notice 120 -The Customs and Excise Act (CAP 472)
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5, 12
Plant Protection (Importation) Order Plant Protection (Importation) Order
  Sections 2, 3, 5, 6
Public Health Act 2012 Public Health Act CAP 242
  Sections 131, 135
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Sections 5, 6, 7, 8
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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