InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (36)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

7 Submit request for company registration

8 Obtain registration notification

9 User registration

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

or Pay for plant import permit (pay payments made physically)

14 Obtain plant import permit

Obtain import declaration form (2)

15 Apply for import declaration form

16 Obtain import declaration form

Pre-clearance documentation (1)

17 Contract a clearing agent

Obtain customs entry (3)

18 Register a customs entry

19 Pay levies, taxes & fees

20 Obtain customs entry

Enter the OSBP (1)

21 Submit clearance documents

Obtain KEBS release (2)

22 Submit documents for verification

★ Pay destination inspection fees Optional

23 Verification of consignment

Obtain Port Health Services release (6)

24 Apply for import health certificate and generate an e-slip

25 Pay for import health certificate

26 Submit clearance documents for verification

27 Verification of consignment

28 Obtain import health certificate

29 Obtain Port Health Services release

Obtain National Biosafety Authority release (3)

30 Submit clearance documents for verification

31 Pay processing fees

32 Verification of consignment

Obtain KRA release (3)

33 Submit clearance documents for verification

34 Verification of consignment

35 Obtain KRA release

Obtain KRA final release (1)

36 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 14

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 2 6

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

3 4 14

Import Certification System (ICS) (x 2)

5 12

Kenya Trade Network Agency (KenTrade) (x 3)

7 8 10

Trade Facilitation Platform (TFP)

Kenya Electronic Single Window System (KESWS) (x 3)

11 24 28

Mobile Money Platform

Integrated Customs Management System (iCMS) (x 3)

15 16 20

Clearing Agent

Bank (x 2)

19 25

Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 5)

21 33 34 35 36

Kenya Bureau of Standards (KEBS), One Stop Border Post (OSBP) (Namanga) (x 2)

22 23

Port Health Services Kenya, One Stop Border Post (OSBP) (Namanga) (x 3)

26 27 29

National Biosafety Authority (NBA), One Stop Border Post (OSBP) (Namanga) (x 3)

30 31 32

Results 6

ICS user credentials

User credentials

Plant import permit

Approved import declaration form (IDF)

Passed clearance entry stamped released by KRA

Cargo manifest stamped released by KRA

Required Documents

Cover letter

Certificate of incorporation

Company PIN certificate (x 3)

1 5 11

Identity card

Request for training

Request for company registration

Company PIN

Consignment document (CD)

Proforma invoice (x 3)

12 15 17

KEPHIS payment receipt

Bill of lading

Certificate of conformity (COC) (x 2)

18 22

Invoice (x 7)

18 21 22 24 26 30 33

KRA e-slip

Customs entry in under control status (x 5)

21 22 26 29 33

Packing list (x 2)

22 33

EAC certificate of origin form

Certificate of quality (x 2)

22 24

Approved import declaration form (IDF)

Phytosanitary certificate

Plant import permit

Certificate of analysis

Food hygiene licence

Passed clearance entry stamped release by KEBS

GMO free certificate

Cargo manifest (C2)

Permit

Preferential certificate of origin

Passed clearance entry stamped by verification officer

Cargo manifest stamped by verification officer

Passed clearance entry stamped release by KRA

Cargo manifest stamped released by KRA

Estimated cost KES 2,600

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 600 For issuance of plant import permit.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
KES 1,000 For issuance of import health certificate.
KES 1,000 For processing fees.

Total Duration 11d - 29d

	Min.	Max.
Total time (sum):	11d	29d
of which:
Waiting time in queue (sum):	1h. 40mn	4h. 30mn
Attention at counter:	4h. 35mn	1d 1/2
Waiting time until next step (sum):	10d	27d