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Properties

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (36)

Register as an importer (6)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

Register with KESWS (4)

7 Submit request for company registration

8 Obtain registration notification

9 User registration

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

14 Obtain plant import permit

Obtain import declaration form (2)

15 Apply for import declaration form

16 Obtain import declaration form

Pre-clearance documentation (1)

17 Contract a clearing agent

Obtain passed clearance entry (3)

18 Lodge a customs entry

19 Pay taxes

20 Obtain passed entry

Enter the OSBP (1)

21 Submit clearance documents

Obtain KEBS release (2)

22 Submit documents for verification

★ Pay destination inspection fees Optional

23 Verification of consignment

Obtain Port Health Services release (6)

24 Apply for import health certificate and generate an e-slip

25 Pay for import health certificate

26 Submit clearance documents for verification

27 Verification of consignment

28 Obtain import health certificate

29 Obtain Port Health Services release

Obtain National Biosafety Authority release (3)

30 Submit clearance documents for verification

31 Pay processing fees

32 Verification of consignment

Obtain KRA release (3)

33 Submit clearance documents for verification

34 Verification of consignment

35 Obtain KRA release

Obtain KRA final release (1)

36 Physical release of consignment

Summary of the procedure

Institutions involved 12

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 2 6

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

3 4 14

Import Certification System: ICS (x 2)

5 12

Kenya Trade Network Agency (KenTrade) (x 3)

7 8 10

Kenya Electronic Single Window System (KESWS) (x 6)

9 11 15 16 24 28

Mobile Money Platform

13

Clearing Agent

17

Bank (x 2)

19 25

Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 5)

21 33 34 35 36

Kenya Bureau of Standards (KEBS), One Stop Border Post (OSBP) (Namanga) (x 2)

22 23

Port Health Services Kenya, One Stop Border Post (OSBP) (Namanga) (x 3)

26 27 29

National Biosafety Authority (NBA), One Stop Border Post (OSBP) (Namanga) (x 3)

30 31 32

Results 6

ICS user credentials

6

User credentials

10

Plant import permit

14

Import declaration form (IDF)

16

Passed clearance entry stamped released by KRA

35

Cargo manifest stamped released by KRA

35

Required Documents

Cover letter

1

Certificate of incorporation

1

Company PIN certificate (x 3)

1 5 11

Identity card

1

Request for training

3

Request for company registration

7

Company PIN

9

Consignment document (CD)

12

Proforma invoice (x 2)

12 17

KEPHIS payment receipt

14

Invoice (x 8)

15 18 21 22 24 26 30 33

Bill of lading

17

Certificate of conformity (COC) (x 2)

18 22

KRA e-slip

19

Passed clearance entry (x 5)

21 22 26 29 33

Packing list (x 2)

22 33

EAC certificate of origin form

22

Certificate of quality (x 2)

22 24

Import declaration form (IDF)

22

Phytosanitary certificate

24

Plant import permit

24

Certificate of analysis

24

Food hygiene licence

26

Passed clearance entry stamped release by KEBS

30

GMO free certificate

30

Cargo manifest (C2)

33

Permit

33

Preferential certificate of origin

33

Passed clearance entry stamped by verification officer

35

Cargo manifest stamped by verification officer

35

Passed clearance entry stamped release by KRA

36

Cargo manifest stamped released by KRA

36

Estimated cost KES 2,600

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 600 For issuance of plant import permit.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
KES 1,000 For issuance of import health certificate.
KES 1,000 For processing fees.

Total Duration 11d - 29d

	Min.	Max.
Total time (sum):	11d	29d
of which:
Waiting time in queue (sum):	1h. 40mn	4h. 30mn
Attention at counter:	4h. 35mn	1d 1/2
Waiting time until next step (sum):	10d	27d