InfoTradeKenya is an official website of the Kenyan government managed by KenTrade More information

+254 709 950 000

Official uses .go.ke

A .go.ke website belongs to an official government organization in Kenya.

Secure .go.ke websites use HTTPS

A lock ( ) or https:// means you're safely connected to the .go.ke website.

Share sensitive information only on official, secure websites.

Search

Search by

Or

Search all

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (46)

Register with KESWS (4)

1 Submit request for company registration

2 Obtain registration notification

3 User registration

4 Obtain user credentials

Obtain certificate of no objection for milk and milk products (VS12) (3)

5 Apply, generate an e-slip and pay for permit

6 Inspection of premises

★ Pay processing fees (for payments made through the bank) Optional

7 Obtain import permit

Obtain import permit for milk and milk products (3)

8 Apply for import permit and generate an e-slip

9 Pay for import permit

10 Obtain import permit

Obtain import declaration form (2)

11 Apply for import declaration form

12 Obtain import declaration form

Pre-clearance documentation (4)

13 Contract a clearing agent

14 Obtain KEBS consignment document

15 Notification of arrival of consignment

16 Obtain cargo clearance documents

Obtain passed clearance entry (3)

17 Lodge a customs entry

18 Pay tax and concession fee

19 Obtain passed entry

Obtain import health certificate (4)

20 Apply for import health certificate and generate an e-slip

21 Pay for import health certificate

22 Consignment inspection

23 Obtain import health certificate

Obtain DVS release (2)

24 Submit documents for verification

25 Verification of consignment

Obtain Port Health Services release (3)

26 Submit request for Port Health clearance

27 Port Health verification of consignment

28 Obtain Port Health clearance

Obtain import standardization mark (ISM) (2)

29 Submit application for import standardization mark

30 Obtain import standardization mark

Obtain KEBS release (4)

31 Submit certificate of conformity for validation

32 Submit documents for KEBS clearance

33 Verification of consignment

34 Obtain KEBS clearance

Obtain KRA release (10)

35 Submit clearance documents for verification

36 Collect allocation for verification

37 Physical verification of consingment

38 Collect clearance documents approved by head verification officer

39 Obtain customs verification officer's approval

40 Obtain handling shed invoice

41 Pay for handling shed charges

42 Obtain delivery notification

43 Obtain customs border control approval

44 Verification of consignment and clearance documents

Obtain DVS final release (1)

45 Obtain DVS final release

Obtain KRA final release (1)

46 Physical release of consignment

Summary of the procedure

Institutions involved 13

Kenya Trade Network Agency (KenTrade) (x 3)

1 2 4

Kenya Electronic Single Window System (KESWS) (x 9)

3 5 7 8 10 11 12 20 23

Directorate of Veterinary Services (DVS)

6

Bank (x 3)

9 18 21

Clearing Agent

13

Handling Shed (x 6)

15 16 40 41 42 44

Port Health Services Kenya (KAHL Terminal 1) (JKIA)

22

Directorate of Veterinary Services (DVS) (JKIA) (Animal Holding Station) (x 3)

24 25 45

Port Health Services Kenya (Handling Shed) (x 3)

26 27 28

Kenya Bureau of Standards (KEBS) (x 2)

29 30

Kenya Bureau of Standards (KEBS) (JKIA)

31

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

32 33 34

Kenya Revenue Authority (KRA) (Handling Shed) (x 7)

35 36 37 38 39 43 46

Results 6

User credentials

4

Certificate of no objection for milk and milk products (VS 12)

7

Import permit for milk and milk products

10

Import declaration form (IDF)

12

Approved import health certificate

23

Import Standardization Mark

30

Required Documents
Representatives

Request for company registration

1

Company PIN

3

Certificate of analysis (x 2)

5 20

Proforma invoice

5

Invoice (x 10)

8 11 17 20 24 26 32 35 43 44

International veterinary health certificate (x 2)

8 24

Certificate of analysis (x 3)

8 24 32

Certificate of conformity (COC) (x 5)

8 17 24 31 35

Certificate of no objection for milk and milk products (VS 12) (x 2)

8 24

Valid e-slip (x 2)

9 21

Certificate of incorporation

13

Company PIN certificate

13

Import declaration form (IDF) (x 7)

14 26 31 32 35 43 44

Identity card

16

Commercial medicines import permit

17

Air waybill (x 7)

17 32 40 42 43 44 46

KRA e-slip

18

Permit (x 2)

20 32

Certificate of quality

20

Material safety data sheet

20

Import permit for milk and milk products

24

Notification of arrival (Release order)

24

Certificate of origin

24

Radiation certificate

24

Stamped plant import permit

26

Clearance entry (x 2)

26 31

Phytosanitary certificate

26

Import health certificate

26

Packing list (x 3)

26 32 43

Release order stamped by KEBS

28

Import standardization mark application form

29

KEBS consignment document (x 2)

31 32

Release order stamped by handling shed

32

Validated certificate of conformity

32

Passed clearance entry (x 2)

35 45

KRA receipt

35

Notification of arrival

35

Release order stamped by HVO

39

Release order stamped by VO (x 3)

40 42 43

Handling shed invoice

41

Bank deposit slip (x 2)

42 44

Release order stamped by customs border control

44

Delivery notification

44

Release order stamped by KEBS

46

Representatives

Authorization letter

16

Estimated cost KES 8,250 +USD 0.33

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 1,000 For processing fees.
KES 6,000 Processing fees.
- KES 0 - 10 % Cost, Insurance & Freight (CIF) Import levy.	0
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
KES 1,000 For issuance of import health certificate.
USD 0.18 For handling charges.
USD 0.15 For storage charges per day.