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Steps (48) arrow_drop_up arrow_drop_down
Register as an exporter  (10) expand_more expand_less
Obtain certificate of registration  (4) expand_more expand_less
Obtain seed testing certificate  (12) expand_more expand_less
Obtain phytosanitary certificate  (5) expand_more expand_less
Obtain EAC certificate of origin  (8) expand_more expand_less
Pre clearance documentation  (1) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
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Obtain KEPHIS release  (2) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less

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Summary of the procedure

Institutions involved 8 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 4)
Kenya Revenue Authority (KRA) (Forodha House) (x 6)
Bank (x 2)
Typesetting Company
Clearing Agent
Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Namanga) (x 2)
Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 3)

Results 8 expand_more expand_less

User credentials
Certificate of registration
Notice to import/export booklet SR14
Seed testing certificate
Phytosanitary certificate
Authenticated EAC certificate of origin
Cargo manifest stamped released by KRA
Passed clearance entry stamped released by KRA

Required Documents expand_more expand_less

Cover letter
Certificate of incorporation (x 4)
Certificate of compliance
Company PIN certificate (x 6)
Contract
Identity card
HCD export licence
List of produce handling staff (x 2)
Academic qualification (x 2)
Traceability procedure (x 2)
Waste disposal plan (x 2)
Medical report (x 2)
Valid business permit
Application for registration as a seed merchant - Form SR1
Valid tax compliance certificate
Bankers cheque
Application for field inspection of a seed crop - Form SR5
Seeds transport notice - Form SR7 (x 2)
Field inspection result - Form SR6
Processing inspection result - Form SR8B (x 2)
Request for sampling/sealing/testing of seeds for certification - Form SR 9
Approved invoice
KEPHIS receipt
Rules of origin exporter registration form
Sector specific license
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EAC certificate of origin (x 2)
Typed certificate of origin
Certificate of conformity
KRA e-slip
Clearance entry
Plant import permit
Passed clearance entry
Cargo manifest (C2)
Packing list
Permit
Passed clearance entry stamped by verification officer
Cargo manifest stamped by verification officer

Cost KES  102,000 + USD  3 expand_more expand_less

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
KES 75,000
For application fee.
KES 5,000
For inspection fees for 0-34,000 kgs.
KES 0 -
KES  0.15 per kilogram
For inspection fees for 34,001-280,000 kgs.
KES 0 -
KES  0.01 per kilogram
For inspection fees for 280,000 kgs and above.
KES 1,000
For issuance of a phytosanitary certificate for dry produce.
USD 3
For issuance of certificate of origin
KES 0 -
1 % goods-value
Clearing agent fees - estimate.
KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
Railway development levy.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import duty.

Total Duration 39 d - 174 d expand_more expand_less

  Min. Max.
Total time (sum): 39 d 174 d
of which:
Waiting time in queue (sum): 2h. 25mn 7h. 35mn
Attention at counter: 10h. 30mn 39h. 25mn
Waiting time until next step (sum): 39 d 172 d

Laws 17 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40
East Africa Community Common External Tarrif East Africa Community Common External Tarrif
East African Community Customs Management Act East African Community Customs Management Act (Revised Edition, 2012)
  Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 194
Finance Act 2013 Finance Act 2013
  Section  6
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
KEPHIS Notice KEPHIS Notice
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Miscalleneous Fees and Levies Miscellaneous Fees and Levies
  Sections 7, 8
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Seeds and Varieties Act Seeds and Plant Varieties Act CAP 326
  Sections 3C, 3D, 3B, 3, 3A, 24 ,  Article 3C
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Sections 3, 4, 16, 22
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4, 22
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220 The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220 5th, 6th Schedule
  Sections 6, 12, 13, 14, 15, 16
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