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Properties

Steps (42) arrow_drop_up arrow_drop_down
Register as an exporter  (4) expand_more expand_less
Obtain certificate of registration  (4) expand_more expand_less
Obtain seed testing certificate  (12) expand_more expand_less
Obtain phytosanitary certificate  (5) expand_more expand_less
Obtain EAC certificate of origin  (8) expand_more expand_less
Pre clearance documentation  (1) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
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Obtain KEPHIS release  (2) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less

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Summary of the procedure

Institutions involved 8 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
Kenya Revenue Authority (KRA) (Forodha House) (x 6)
Bank (x 2)
Typesetting Company
Clearing Agent
Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Namanga) (x 2)
Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 3)

Results 8 expand_more expand_less

Export authorization letter
Certificate of registration
Notice to import/export booklet SR14
Seed testing certificate
Phytosanitary certificate
Authenticated EAC certificate of origin
Cargo manifest stamped released by KRA
Passed clearance entry stamped released by KRA

Required Documents expand_more expand_less

Exporter registration form
Contract
KEPHIS inspection checklist
Application for registration as a seed merchant - Form SR1
Valid tax compliance certificate
Certificate of incorporation (x 3)
Bankers cheque
Application for field inspection of a seed crop - Form SR5
Map
Seeds transport notice - Form SR7 (x 2)
Field inspection result - Form SR6
Processing inspection result - Form SR8B (x 2)
Request for sampling/sealing/testing of seeds for certification - Form SR 9
List of produce handling staff
Traceability procedure
Academic qualification
Waste disposal plan
Medical report
Approved invoice
KEPHIS receipt
Rules of origin exporter registration form
Company PIN certificate (x 4)
Sector specific license
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EAC certificate of origin (x 2)
Typed certificate of origin
Certificate of conformity
KRA e-slip
Clearance entry
Plant import permit
Passed clearance entry
Cargo manifest (C2)
Packing list
Permit
Passed clearance entry stamped by verification officer
Cargo manifest stamped by verification officer

Estimated cost KES  96,000 + USD  3

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USD expand_more expand_less
  • USD Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 75,000
For application fee.
KES 5,000
For inspection fees for 0-34,000 kgs.
KES 0 -
KES  0.15 per kilogram
For inspection fees for 34,001-280,000 kgs.
KES 0 -
KES  0.01 per kilogram
For inspection fees for 280,000 kgs and above.
KES 1,000
For issuance of a phytosanitary certificate for dry produce.
USD 3
For issuance of certificate of origin
KES 0 -
1 % goods-value
Clearing agent fees - estimate.
KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
Railway development levy.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import duty.

Total Duration 35 d - 159 d expand_more expand_less

  Min. Max.
Total time (sum): 35 d 159 d
of which:
Waiting time in queue (sum): 2h. 10mn 7h.
Attention at counter: 8h. 10mn 38h. 45mn
Waiting time until next step (sum): 35 d 157 d

Laws 17 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017
East African Community Customs Management Act East African Community Customs Management Act (2004)
  Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 194
Finance Act 2013 Finance Act 2013
  Section  6
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
KEPHIS Notice KEPHIS Notice
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Miscalleneous Fees and Levies Miscellaneous Fees and Levies
  Sections 7, 8
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Seeds and Varieties Act Seeds and Plant Varieties Act CAP 326
  Sections 3C, 3D, 3B, 3, 3A, 24 ,  Article 3C
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Sections 3, 4, 16, 22
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4, 22
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220 The Seeds and Plant Varieties (Seeds) Regulations, 2016 - Legal Notice No 220 5th, 6th Schedule
  Sections 6, 12, 13, 14, 15, 16
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