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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (47)

Register as an importer (6)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

Register with KESWS (4)

7 Submit request for company registration

8 Obtain registration notification

9 User registration

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

14 Obtain plant import permit

Pre-clearance documentation (1)

15 Contract a clearing agent

Obtain import declaration form (2)

16 Apply for import declaration form

17 Obtain import declaration form

Obtain delivery order (4)

18 Notification of arrival of cargo

19 Submit bill of lading

20 Pay shipping line charges

21 Obtain delivery order

Obtain KEBS consignment document (1)

22 Obtain KEBS consignment document

Obtain passed clearance entry (3)

23 Lodge a customs entry

24 Pay taxes and merchant shipping (MS) levy

25 Obtain passed entry

Obtain KEPHIS release (2)

26 Submit request for consignment inspection

27 Consignment inspection

Obtain import health certificate (4)

28 Apply for import health certificate and generate e-slip

29 Pay for import health certificate

30 Verification of consignment

31 Obtain import health certificate

Obtain Port Health release (1)

32 Obtain Port Health release

Obtain KEBS release (2)

33 Submit documents for verification

★ Pay destination inspection fees (for consignments that arrive without a CoC) Optional

★ Submit bank deposit Optional

★ Physical verification of consignment Optional

34 Obtain KEBS consignment document

Obtain certificate of radioanalysis (3)

35 Apply for certificate of radioanalysis and generate an e-slip

★ Submit samples (for consignments without a radioanalysis certificate from country of origin) Optional

36 Pay for analysis

37 Obtain certificate of radioanalysis

Obtain Radiation Protection Board release (1)

38 Obtain radiation protection board release

Obtain KRA release (3)

39 Submit clearance documents for verification

40 Verification of consignment

41 Obtain KRA final online release

Obtain KPA release (4)

42 Create pick up order

43 Pay KPA charges

44 Obtain position slip

45 Loading of the container on to truck

Obtain gate pass (2)

46 Physical release of consignment

47 Obtain gate pass

Summary of the procedure

Institutions involved 15

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 2 6

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

3 4 14

Import Certification System: ICS (x 2)

5 12

Kenya Trade Network Agency (KenTrade) (x 3)

7 8 10

Kenya Electronic Single Window System (KESWS) (x 8)

9 11 16 17 22 33 34 37

Mobile Money Platform

13

Clearing Agent

15

Shipping Agent (x 3)

18 19 21

Bank (x 5)

20 24 29 36 43

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)

26 27

Port Health Services Kenya (PHS) (Kilindini) (x 2)

30 32

Kenya Nuclear Regulatory Authority (KNRA) (Kilindini)

38

Kenya Revenue Authority (KRA) Kipevu Container Terminal (CT 2) (Kipevu) (x 3)

39 41 46

Kenya Revenue Authority (KRA), Containerised Cargo and Container Freight Station (CFS)

40

Kenya Ports Authority (KPA) (x 3)

44 45 47

Results 6

ICS user credentials

6

User credentials

10

Plant import permit

14

Import declaration form (IDF)

17

Approved certificate of radio analysis

37

Gate pass

47

Required Documents

Cover letter

1

Certificate of incorporation

1

Company PIN certificate (x 3)

1 5 11

Identity card (x 2)

1 21

Request for training

3

Request for company registration

7

Company PIN

9

Consignment document (CD)

12

Proforma invoice (x 2)

12 15

KEPHIS payment receipt

14

Bill of lading (x 4)

15 19 33 39

Invoice

16

Invoice (x 6)

20 22 28 32 33 39

Bank deposit slip

21

Letter of indemnity

21

Valid port pass (x 2)

21 44

Import declaration form (IDF) (x 4)

22 33 35 39

Packing list (x 4)

22 26 33 39

Commercial invoice

23

Plant import permit (x 2)

26 28

Clearance entry

26

Phytosanitary certificate

26

Fumigation certificate (x 5)

26 28 28 32 32

Certificate of quality

28

Permit (x 3)

28 32 39

Certificate of analysis (x 2)

28 32

Material safety data sheet

28

Health certificate (x 2)

28 32

Phytosanitary certificate (x 2)

28 28

GMO free certificate (x 2)

28 32

Passed clearance entry (x 2)

32 39

Import health certificate

32

Packing list

32

Laboratory analysis report

32

Certificate of conformity (COC)

33

Test report

33

Valid e-slip

36

KRA receipt

39

Clearing agent authorization letter

39

Marine cover insurance

39

Bankers cheque

43

KPA invoice

44

Pick up order

44

Position slip

45

Passed clearance entry stamped goods released by KEBS

46

Position slip endorsed by KPA

46

Quadruplicate entry

46

Position slip stamped by KRA

47

Estimated cost KES 4,600 +USD 70

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 600 For issuance of plant import permit.
USD 70 Documentation fees - estimate.
- KES 0 - 16 % Cost, Insurance & Freight (CIF) or customs value For Value Added Tax.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration form.	0
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value For railway development levy.	0
- USD 0 - USD 1.75 per weight in tons For a 20 feet container to a maximum of 5 tons per TEU. For merchant shipping levy.	0
- USD 0 - USD 2 per weight in tons For a 40 feet container to a maximum of 6 tons per TEU. For merchant shipping levy.	0
KES 1,000 For issuance of import health certificate.
KES 2,000 For analysis of 0 to 100 metric tonnes.
KES 1,000 For analysis, for every 100 metric tonnes.
- USD 0 - USD 105 per container For shore handlingcharges.	0
- USD 0 - USD 70 per container For wharfage charges.	0
- USD 0 - USD 2 per hour Plug in charges for reefer containers.	0
- USD 0 - USD 160 per container For shore handling charges.	0
- USD 0 - USD 105 per container For wharfage charges.	0
- USD 0 - USD 3 per hour Plug in charges for reefer containers.	0

Total Duration 11d - 30d

	Min.	Max.
Total time (sum):	11d	30d
of which:
Waiting time in queue (sum):	1h. 40mn	5h. 45mn
Attention at counter:	5h. 30mn	2d 1/2
Waiting time until next step (sum):	10d	27d