InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (42)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Obtain plant import permit (4)

16 Obtain unique consignment reference (UCR)

17 Apply for plant import permit

18 Pay for plant import permit

or Pay for plant import permit (pay payments made physically)

19 Obtain plant import permit

Obtain import declaration form (2)

20 Apply for import declaration form

21 Obtain import declaration form

Pre-clearance documentation (1)

22 Contract a clearing agent

Obtain customs entry (3)

23 Register a customs entry

24 Pay levies, taxes and fees

★ Pay levies, taxes and fees (for bank payments) Optional

25 Obtain customs entry

Obtain KEPHIS release (2)

26 Submit request for consignment inspection by KEPHIS

27 Consignment inspection by KEPHIS

Obtain KRA release (7)

28 Submit clearance documents for verification

29 Physical verification of consignment and online release by customs

30 Obtain KRA final release

31 Obtain handling shed invoice

32 Pay for handling shed charges

33 Obtain delivery notification

34 Physical release of goods by customs

Obtain KEBS release (4)

35 Submit certificate of conformity for validation

36 Submit documents for KEBS clearance

37 Verification of consignment

38 Obtain KEBS clearance

Obtain Port Health Services release (3)

39 Submit request for Port Health clearance

40 Port Health verification of consignment

41 Obtain Port Health clearance

Obtain KRA final release (1)

42 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 17

AFA IMIS Portal (x 3)

1 2 5

Mobile Money Platform (x 3)

3 18 24

Bank

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

6 7 11

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 4)

8 9 19 27

Import Certification System (ICS) (x 3)

10 17 26

Kenya Trade Network Agency (KenTrade) (x 3)

12 13 15

Trade Facilitation Platform (TFP)

Kenya Electronic Single Window System (KESWS)

Integrated Customs Management System (iCMS) (x 4)

20 21 23 25

Clearing Agent

Customs Shed (x 3)

28 29 30

Handling Shed (x 3)

31 32 33

Kenya Revenue Authority (KRA) (Handling Shed) (x 2)

34 42

Kenya Bureau of Standards (KEBS) (JKIA)

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

36 37 38

Port Health Services Kenya (Handling Shed) (x 3)

39 40 41

Results 5

HCD import licence

ICS user credentials

User credentials

Plant import permit

Approved import declaration form (IDF)

Required Documents

Certificate of incorporation (x 2)

1 6

Company PIN certificate (x 4)

1 6 10 16

Valid tax compliance certificate

Valid business permit

Identity card (x 2)

1 6

Approved application for import licence

HCD payment receipt

Cover letter

Request for training

Request for company registration

Company PIN

Consignment document (CD)

Proforma invoice (x 3)

17 20 22

KEPHIS payment receipt

Bill of lading

Permit (x 2)

23 36

Air waybill (x 7)

23 28 31 33 34 36 42

Certificate of conformity (COC) (x 3)

23 28 35

Invoice (x 6)

23 26 28 34 36 39

Plant import permit

Phytosanitary certificate (x 3)

26 28 39

Customs entry in under control status

Stamped plant import permit (x 2)

28 39

Notification of arrival

Packing list (x 4)

28 34 36 39

Customs entry in removed status

Handling shed invoice

Release order stamped by customs (x 2)

33 34

Bank deposit slip

Customs entry in settled status

KEBS consignment document (x 2)

35 36

Approved import declaration form (IDF) (x 3)

35 36 39

Registered customs entry (x 2)

35 39

Release order stamped by handling shed

Validated certificate of conformity

Certificate of analysis

Import health certificate

Release order stamped by KEBS (x 2)

41 42

Estimated cost KES 20,850

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 10,000 For import licence.
KES 10,000 For import licence.
KES 600 For issuance of plant import permit.
KES 250 For airline concession fee.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0

Total Duration 14d - 38d

	Min.	Max.
Total time (sum):	14d	38d
of which:
Waiting time in queue (sum):	1h. 30mn	4h. 50mn
Attention at counter:	4h. 35mn	1d 1/2
Waiting time until next step (sum):	13d	36d