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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (51)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

Register as an importer (6)

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

Register with KESWS (4)

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Obtain plant import permit (4)

16 Obtain unique consignment reference (UCR)

17 Apply for plant import permit

18 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

19 Obtain plant import permit

Pre-clearance documentation (1)

20 Contract a clearing agent

Obtain import declaration form (2)

21 Apply for import declaration form

22 Obtain import declaration form

Obtain passed clearance entry (1)

23 Lodge customs entry

Obtain KEPHIS release (2)

24 Submit request for consignment inspection by KEPHIS

25 Consignment inspection by KEPHIS

Obtain KRA release (13)

26 Submit application for prior release

27 Submit application for data capturing

28 Collect approval for prior release

29 Submit clearance documents for verification

30 Collect allocation for verification

31 Physical verification of consignment

32 Collect clearance documents approved by head verification officer

33 Obtain customs verification officer's approval

34 Obtain handling shed invoice

35 Pay for handling shed charges

36 Obtain delivery notification

37 Obtain customs border control approval

38 Verfication of consignment and clearance documents

Obtain KEBS release (4)

39 Submit certificate of conformity for validation

40 Submit documents for KEBS clearance

41 Verification of consignment

42 Obtain KEBS clearance

Obtain Port Health Services release (3)

43 Submit request for Port Health clearance

44 Port Health verification of consignment

45 Obtain Port Health clearance

Obtain KRA final release (6)

46 Physical release of consignment

47 Pay tax and concession fee

48 Obtain passed entry

49 Submit documents for perfection

50 Obtain release for perfection by head verification officer

51 Perfection of clearance documents

Summary of the procedure

Institutions involved 15

AFA IMIS Portal (x 3)

1 2 5

Mobile Money Platform (x 2)

3 18

Bank (x 2)

4 47

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

6 7 11

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 4)

8 9 19 25

Import Certification System: ICS (x 3)

10 17 24

Kenya Trade Network Agency (KenTrade) (x 3)

12 13 15

Kenya Electronic Single Window System (KESWS) (x 4)

14 16 21 22

Clearing Agent

20

Kenya Revenue Authority (KRA) Customs Department (x 3)

26 27 28

Kenya Revenue Authority (KRA) (Handling Shed) (x 10)

29 30 31 32 33 37 46 49 50 51

Handling Shed (x 4)

34 35 36 38

Kenya Bureau of Standards (KEBS) (JKIA)

39

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

40 41 42

Port Health Services Kenya (Handling Shed) (x 3)

43 44 45

Results 5

HCD import licence

5

ICS user credentials

11

User credentials

15

Plant import permit

19

Import declaration form (IDF)

22

Required Documents

Certificate of incorporation (x 2)

1 6

Company PIN certificate (x 4)

1 6 10 16

Valid tax compliance certificate

1

Valid business permit

1

Identity card (x 2)

1 6

Approved application for import licence

3

HCD payment receipt

5

Cover letter

6

Request for training

8

Request for company registration

12

Company PIN

14

Consignment document (CD)

17

Proforma invoice (x 2)

17 20

KEPHIS payment receipt

19

Bill of lading

20

Invoice (x 11)

21 23 24 26 27 29 37 38 40 43 49

Plant import permit (x 2)

23 24

Air waybill (x 11)

23 26 27 29 34 36 37 38 40 46 49

Certificate of conformity (COC) (x 3)

23 29 39

Phytosanitary certificate (x 4)

24 29 43 49

Application for prior release - Form C12

26

Security bond

26

Stamped application

27

Stamped plant import permit (x 3)

29 43 49

Prior release approval (x 3)

29 49 50

Notification of arrival

29

Clearance entry (x 3)

29 39 43

Release order stamped by HVO

33

Release order stamped by VO (x 3)

34 36 37

Handling shed invoice

35

Bank deposit slip (x 2)

36 38

Import declaration form (IDF) (x 6)

37 38 39 40 43 49

Packing list (x 4)

37 40 43 49

Release order stamped by customs border control

38

Delivery notification

38

KEBS consignment document (x 2)

39 40

Release order stamped by handling shed

40

Validated certificate of conformity

40

Permit

40

Certificate of analysis

40

Import health certificate

43

Release order stamped by KEBS (x 3)

45 46 49

KRA e-slip

47

KRA receipt (x 3)

49 50 51

Passed clearance entry (x 3)

49 50 51

Estimated cost KES 20,850

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 10,000 For import licence.
KES 10,000 For import licence.
KES 600 For issuance of plant import permit.
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration fee.	0