InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (29)

Pre-clearance documentation (1)

1 Contract a clearing agent

Obtain delivery order (4)

2 Notification of arrival of cargo

3 Submit bill of lading

4 Pay shipping line charges

5 Obtain delivery order

Obtain KEBS consignment document (1)

6 Obtain KEBS consignment document

Obtain passed clearance entry (3)

7 Lodge a customs entry

8 Pay taxes and merchant shipping (MS) levy

9 Obtain passed entry

Obtain KEPHIS release (2)

10 Submit request for consignment inspection

11 Consignment inspection

Obtain import health certificate (4)

12 Apply for import health certificate and generate e-slip

13 Pay for import health certificate

★ Pay for import health certificate (For bank payments) Optional

14 Verification of consignment

15 Obtain import health certificate

Obtain Port Health release (1)

16 Obtain Port Health release

Obtain KEBS release (1)

17 Submit documents for verification

★ Pay destination inspection fees (for consignments that arrive without a CoC) Optional

★ Submit bank deposit slip Optional

★ Physical verification of consignment Optional

Obtain certificate of radioanalysis (2)

18 Apply for certificate of radioanalysis and generate an e-slip

★ Submit samples (for consignments without a radioanalysis certificate from country of origin) Optional

★ Pay for analysis (for consignments without a radioanalysis certificate from country of origin) Optional

19 Obtain certificate of radioanalysis

Obtain Kenya Nuclear Regulatory Authority release (1)

20 Obtain Kenya Nuclear Regulatory Authority release

Obtain KRA release (3)

21 Submit clearance documents for verification

22 Verification of consignment

23 Obtain KRA final online release

Obtain KPA release (4)

24 Create pick up order

25 Pay KPA charges

26 Obtain position slip

27 Loading of the container on to truck

Obtain gate pass (2)

28 Physical release of consignment

29 Obtain gate pass

Summary of the procedure

Institutions/Systems involved 11

Clearing Agent

Shipping Agent (x 3)

2 3 5

Bank (x 3)

4 8 25

Kenya Electronic Single Window System (KESWS) (x 2)

6 17

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)

10 11

Trade Facilitation Platform (TFP) (x 5)

12 13 15 16 19

Port Health Services Kenya (PHS) (Kilindini)

Kenya Nuclear Regulatory Authority (KNRA) (Kilindini)

Kenya Revenue Authority (KRA) Kipevu Container Terminal (CT 2) (Kipevu) (x 3)

21 23 28

Kenya Revenue Authority (KRA), Containerised Cargo and Container Freight Station (CFS)

Kenya Ports Authority (KPA) (x 3)

26 27 29

Results 2

Approved certificate of radio analysis

Gate pass

Required Documents

Bill of lading (x 4)

1 3 17 21

Proforma invoice

Invoice (x 6)

4 6 12 16 17 21

Bank deposit slip

Letter of indemnity

Valid port pass (x 2)

5 26

Identity card

Approved import declaration form (IDF) (x 4)

6 17 18 21

Packing list (x 5)

6 10 12 17 21

Commercial invoice

Plant import permit (x 2)

10 12

Registered customs entry

Phytosanitary certificate (x 3)

10 12 12

Fumigation certificate (x 5)

10 12 12 16 16

Certificate of quality

Permit (x 3)

12 16 21

Certificate of analysis (x 2)

12 16

Certificate of conformity (COC) (x 2)

12 17

Material safety data sheet

Health certificate (x 2)

12 16

GMO free certificate (x 2)

12 16

Customs entry in under control status (x 2)

16 21

Import health certificate

Packing list

Laboratory analysis report

Test report

KRA receipt

Clearing agent authorization letter

Marine cover insurance

Bankers cheque

KPA invoice

Pick up order

Position slip

Passed clearance entry stamped goods released by KEBS

Position slip endorsed by KPA

Quadruplicate entry

Position slip stamped by KRA

Estimated cost KES 1,000 +USD 70

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
USD 70 Documentation fees - estimate.
- KES 0 - 16 % Cost, Insurance & Freight (CIF) or customs value For Value Added Tax.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration form.	0
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value For railway development levy.	0
- USD 0 - USD 1.75 per weight in tons For a 20 feet container to a maximum of 5 tons per TEU. For merchant shipping levy.	0
- USD 0 - USD 2 per weight in tons For a 40 feet container to a maximum of 6 tons per TEU. For merchant shipping levy.	0
KES 1,000 For issuance of import health certificate.

Total Duration 3h. 40mn - 3d

	Min.	Max.
Total time (sum):	3h. 40mn	3d
of which:
Waiting time in queue (sum):	1h. 5mn	4h. 5mn
Attention at counter:	2h. 35mn	1d 1/2
Waiting time until next step (sum):	0mn	1d