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Steps (36) arrow_drop_up arrow_drop_down
Obtain import licence  (5) expand_more expand_less
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain plant import permit  (4) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain import declaration form  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEBS release  (4) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain KRA release  (4) expand_more expand_less

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Summary of the procedure

Institutions involved 12 expand_more expand_less

AFA IMIS Portal (x 3)
Mobile Money Platform (x 2)
Bank (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
Import Certification System: ICS (x 2)
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System (KESWS) (x 4)
Clearing Agent
Kenya Bureau of Standards (KEBS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)
Kenya Revenue Authority (KRA) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

Results 7 expand_more expand_less

HCD import licence
ICS user credentials
User credentials
Plant import permit
Import declaration form (IDF)
KEPHIS inspection certificate
Passed clearance entry stamped by HVO

Required Documents expand_more expand_less

Certificate of incorporation (x 2)
Company PIN certificate (x 4)
Valid tax compliance certificate
Valid business permit
Identity card (x 2)
Approved application for import licence
HCD payment receipt
Cover letter
Request for training
Request for company registration
Company PIN
Consignment document (CD)
Proforma invoice (x 2)
KEPHIS payment receipt
Bill of lading
Invoice (x 3)
Commercial medicines import permit
Air waybill (x 3)
Certificate of conformity (COC) (x 2)
KRA e-slip
Import declaration form (IDF) (x 4)
Clearance entry (x 2)
KEBS consignment document
Packing list
Passed clearance entry (x 2)
Phytosanitary certificate
Plant import permit
Certificate of inspection
KRA receipt

Estimated cost KES  20,850

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 10,000
For import licence.
KES 10,000
For import licence.
KES 600
For issuance of plant import permit.
KES 250
For airline concession fee.
KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
Railway development levy.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import duty.
KES 0 -
KES  0.5 per kilogram
Inspection fees for 0 - 20,000 kgs.
KES 0 -
KES  0.25 per kilogram
Inspection fees for 20,001 - 400,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 400,001 - 1,000,000 kgs.
KES 0 -
KES  0.05 per kilogram
Inspection fees above 1,000,000 kgs.

Total Duration 13d - 34d  expand_more expand_less

  Min. Max.
Total time (sum): 13d 34d
of which:
Waiting time in queue (sum): 1h. 5mn 3h. 20mn
Attention at counter: 6h. 10mn 2d
Waiting time until next step (sum): 12d 32d

Laws 24 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) 1st Schedule
  Sections 4, First Schedule
Crops Act 2013 Crops Act (2013)
  Sections 8, 13, 16, 18, 20, 40, 41
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49
Finance Act 2019 Finance Act 2019
  Section  6
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 28, 29, 30, 31
Horticultural Crops Regulations (2020) Implementation of Horticultural Crops Regulations (2020)
KEBS Standards on Horticultural Products (KS 1758:2016)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
KRA Public Notice KRA Public Notice
Legal Notice 120 -The Customs and Excise Act (Cap 472.) Legal Notice 120 -The Customs and Excise Act (CAP 472)
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Legal Notice 78 of  2020 - Verification of Conformity to Kenya Standards of  Imports Order Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order
  Sections 3, 5, 6, 7
Miscalleneous Fees and Levies Miscellaneous Fees and Levies
  Sections 7, 8
Notice on implementation of legal notice 127 Notice on Implementation of Legal Notice 127
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5, 12
Plant Protection (Importation) Order Plant Protection (Importation) Order
  Sections 2, 3, 5, 6
Public Notice Public Notice - Kenya Bureau of Standards (KEBS)
PvoC Program Operations Manual PvoC Program Operations Manual
  Sections 3, 4, 10
Standards Act Standards Act
  Sections 4, 14
The Crops (Horticultural Crops) Regulations (2020) The Crops (Horticultural Crops) Regulations (2020) Regulation 26
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Sections 5, 6, 7, 8
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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