InfoTradeKenya is an official website of the Kenyan government managed by KenTrade More information

Official uses .go.ke

A .go.ke website belongs to an official government organization in Kenya.

Secure .go.ke websites use HTTPS

A lock ( ) or https:// means you're safely connected to the .go.ke website.

Share sensitive information only on official, secure websites.

Search

Search by

Or

Search all

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (52)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

Register as an importer (6)

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

Register with KESWS (4)

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Obtain plant import permit (4)

16 Obtain unique consignment reference (UCR)

17 Apply for plant import permit

18 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

19 Obtain plant import permit

Pre-clearance documentation (1)

20 Contract a clearing agent

Obtain import declaration form (2)

21 Apply for import declaration form

22 Obtain import declaration form

Obtain delivery order (4)

23 Notification of arrival of cargo

24 Submit bill of lading

25 Pay shipping line charges

26 Obtain delivery order

Obtain KEBS consignment document (1)

27 Obtain KEBS consignment document

Obtain passed clearance entry (3)

28 Lodge a customs entry

29 Pay taxes and merchant shipping (MS) levy

30 Obtain passed entry

Obtain KEPHIS release (2)

31 Submit request for consignment inspection

32 Consignment inspection

Obtain import health certificate (4)

33 Apply for import health certificate and generate e-slip

34 Pay for import health certificate

35 Verification of consignment

36 Obtain import health certificate

Obtain Port Health release (1)

37 Obtain Port Health release

Obtain KEBS release (2)

38 Submit documents for verification

★ Pay destination inspection fees (for consignments that arrive without a CoC) Optional

★ Submit bank deposit Optional

★ Physical verification of consignment Optional

39 Obtain KEBS consignment document

Obtain certificate of radioanalysis (3)

40 Apply for certificate of radioanalysis and generate an e-slip

★ Submit samples (for consignments without a radioanalysis certificate from country of origin) Optional

41 Pay for analysis

42 Obtain certificate of radioanalysis

Obtain Radiation Protection Board release (1)

43 Obtain radiation protection board release

Obtain KRA release (3)

44 Submit clearance documents for verification

45 Verification of consignment

46 Obtain KRA final online release

Obtain KPA release (4)

47 Create pick up order

48 Pay KPA charges

49 Obtain position slip

50 Loading of the container on to truck

Obtain gate pass (2)

51 Physical release of consignment

52 Obtain gate pass

Summary of the procedure

Institutions involved 16

AFA IMIS Portal (x 3)

1 2 5

Mobile Money Platform (x 2)

3 18

Bank (x 6)

4 25 29 34 41 48

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

6 7 11

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

8 9 19

Import Certification System: ICS (x 2)

10 17

Kenya Trade Network Agency (KenTrade) (x 3)

12 13 15

Kenya Electronic Single Window System (KESWS) (x 8)

14 16 21 22 27 38 39 42

Clearing Agent

20

Shipping Agent (x 3)

23 24 26

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)

31 32

Port Health Services Kenya (PHS) (Kilindini) (x 2)

35 37

Kenya Nuclear Regulatory Authority (KNRA) (Kilindini)

43

Kenya Revenue Authority (KRA) Kipevu Container Terminal (CT 2) (Kipevu) (x 3)

44 46 51

Kenya Revenue Authority (KRA), Containerised Cargo and Container Freight Station (CFS)

45

Kenya Ports Authority (KPA) (x 3)

49 50 52

Results 7

HCD import licence

5

ICS user credentials

11

User credentials

15

Plant import permit

19

Import declaration form (IDF)

22

Approved certificate of radio analysis

42

Gate pass

52

Required Documents

Certificate of incorporation (x 2)

1 6

Company PIN certificate (x 4)

1 6 10 16

Valid tax compliance certificate

1

Valid business permit

1

Identity card (x 3)

1 6 26

Approved application for import licence

3

HCD payment receipt

5

Cover letter

6

Request for training

8

Request for company registration

12

Company PIN

14

Consignment document (CD)

17

Proforma invoice (x 2)

17 20

KEPHIS payment receipt

19

Bill of lading (x 4)

20 24 38 44

Invoice

21

Invoice (x 6)

25 27 33 37 38 44

Bank deposit slip

26

Letter of indemnity

26

Valid port pass (x 2)

26 49

Import declaration form (IDF) (x 4)

27 38 40 44

Packing list (x 4)

27 31 38 44

Commercial invoice

28

Plant import permit (x 2)

31 33

Clearance entry

31

Phytosanitary certificate

31

Fumigation certificate (x 5)

31 33 33 37 37

Certificate of quality

33

Permit (x 3)

33 37 44

Certificate of analysis (x 2)

33 37

Material safety data sheet

33

Health certificate (x 2)

33 37

Phytosanitary certificate (x 2)

33 33

GMO free certificate (x 2)

33 37

Passed clearance entry (x 2)

37 44

Import health certificate

37

Packing list

37

Laboratory analysis report

37

Certificate of conformity (COC)

38

Test report

38

Valid e-slip

41

KRA receipt

44

Clearing agent authorization letter

44

Marine cover insurance

44

Bankers cheque

48

KPA invoice

49

Pick up order

49

Position slip

50

Passed clearance entry stamped goods released by KEBS

51

Position slip endorsed by KPA

51

Quadruplicate entry

51

Position slip stamped by KRA

52

Estimated cost KES 24,600 +USD 70

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 10,000 For import licence.
KES 10,000 For import licence.
KES 600 For issuance of plant import permit.
USD 70 Documentation fees - estimate.
- KES 0 - 16 % Cost, Insurance & Freight (CIF) or customs value For Value Added Tax.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration form.	0
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value For railway development levy.	0
- USD 0 - USD 1.75 per weight in tons For a 20 feet container to a maximum of 5 tons per TEU. For merchant shipping levy.	0
- USD 0 - USD 2 per weight in tons For a 40 feet container to a maximum of 6 tons per TEU. For merchant shipping levy.	0
KES 1,000 For issuance of import health certificate.
KES 2,000 For analysis of 0 to 100 metric tonnes.
KES 1,000 For analysis, for every 100 metric tonnes.
- USD 0 - USD 105 per container For shore handlingcharges.	0
- USD 0 - USD 70 per container For wharfage charges.	0
- USD 0 - USD 2 per hour Plug in charges for reefer containers.	0
- USD 0 - USD 160 per container For shore handling charges.	0
- USD 0 - USD 105 per container For wharfage charges.	0
- USD 0 - USD 3 per hour Plug in charges for reefer containers.	0

Total Duration 13d - 36d

	Min.	Max.
Total time (sum):	13d	36d
of which:
Waiting time in queue (sum):	1h. 55mn	6h. 45mn
Attention at counter:	5h. 55mn	2d 1/2
Waiting time until next step (sum):	12d	33d