InfoTradeKenya

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"Certification sheet" format

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Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (50)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Obtain plant import permit (4)

16 Obtain unique consignment reference (UCR)

17 Apply for plant import permit

18 Pay for plant import permit

or Pay for plant import permit (pay payments made physically)

19 Obtain plant import permit

Pre-clearance documentation (1)

20 Contract a clearing agent

Obtain import declaration form (2)

21 Apply for import declaration form

22 Obtain import declaration form

Obtain delivery order (4)

23 Notification of arrival of cargo

24 Submit bill of lading

25 Pay shipping line charges

26 Obtain delivery order

Obtain KEBS consignment document (1)

27 Obtain KEBS consignment document

Obtain passed clearance entry (3)

28 Lodge a customs entry

29 Pay taxes and merchant shipping (MS) levy

30 Obtain passed entry

Obtain KEPHIS release (2)

31 Submit request for consignment inspection

32 Consignment inspection

Obtain import health certificate (4)

33 Apply for import health certificate and generate e-slip

34 Pay for import health certificate

★ Pay for import health certificate (For bank payments) Optional

35 Verification of consignment

36 Obtain import health certificate

Obtain Port Health release (1)

37 Obtain Port Health release

Obtain KEBS release (1)

38 Submit documents for verification

★ Pay destination inspection fees (for consignments that arrive without a CoC) Optional

★ Submit bank deposit slip Optional

★ Physical verification of consignment Optional

Obtain certificate of radioanalysis (2)

39 Apply for certificate of radioanalysis and generate an e-slip

★ Submit samples (for consignments without a radioanalysis certificate from country of origin) Optional

★ Pay for analysis (for consignments without a radioanalysis certificate from country of origin) Optional

40 Obtain certificate of radioanalysis

Obtain Kenya Nuclear Regulatory Authority release (1)

41 Obtain Kenya Nuclear Regulatory Authority release

Obtain KRA release (3)

42 Submit clearance documents for verification

43 Verification of consignment

44 Obtain KRA final online release

Obtain KPA release (4)

45 Create pick up order

46 Pay KPA charges

47 Obtain position slip

48 Loading of the container on to truck

Obtain gate pass (2)

49 Physical release of consignment

50 Obtain gate pass

Summary of the procedure

Institutions/Systems involved 18

AFA IMIS Portal (x 3)

1 2 5

Mobile Money Platform (x 2)

3 18

Bank (x 4)

4 25 29 46

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

6 7 11

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

8 9 19

Import Certification System (ICS) (x 2)

10 17

Kenya Trade Network Agency (KenTrade) (x 3)

12 13 15

Trade Facilitation Platform (TFP) (x 6)

14 33 34 36 37 40

Kenya Electronic Single Window System (KESWS) (x 3)

16 27 38

Clearing Agent

Integrated Customs Management System (iCMS) (x 2)

21 22

Shipping Agent (x 3)

23 24 26

Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)

31 32

Port Health Services Kenya (PHS) (Kilindini)

Kenya Nuclear Regulatory Authority (KNRA) (Kilindini)

Kenya Revenue Authority (KRA) Kipevu Container Terminal (CT 2) (Kipevu) (x 3)

42 44 49

Kenya Revenue Authority (KRA), Containerised Cargo and Container Freight Station (CFS)

Kenya Ports Authority (KPA) (x 3)

47 48 50

Results 7

HCD import licence

ICS user credentials

User credentials

Plant import permit

Approved import declaration form (IDF)

Approved certificate of radio analysis

Gate pass

Required Documents

Certificate of incorporation (x 2)

1 6

Company PIN certificate (x 4)

1 6 10 16

Valid tax compliance certificate

Valid business permit

Identity card (x 3)

1 6 26

Approved application for import licence

HCD payment receipt

Cover letter

Request for training

Request for company registration

Company PIN

Consignment document (CD)

Proforma invoice (x 3)

17 20 21

KEPHIS payment receipt

Bill of lading (x 4)

20 24 38 42

Invoice (x 6)

25 27 33 37 38 42

Bank deposit slip

Letter of indemnity

Valid port pass (x 2)

26 47

Approved import declaration form (IDF) (x 4)

27 38 39 42

Packing list (x 5)

27 31 33 38 42

Commercial invoice

Plant import permit (x 2)

31 33

Registered customs entry

Phytosanitary certificate (x 3)

31 33 33

Fumigation certificate (x 5)

31 33 33 37 37

Certificate of quality

Permit (x 3)

33 37 42

Certificate of analysis (x 2)

33 37

Certificate of conformity (COC) (x 2)

33 38

Material safety data sheet

Health certificate (x 2)

33 37

GMO free certificate (x 2)

33 37

Customs entry in under control status (x 2)

37 42

Import health certificate

Packing list

Laboratory analysis report

Test report

Certificate of registration

KRA receipt

Clearing agent authorization letter

Marine cover insurance

Bankers cheque

KPA invoice

Pick up order

Position slip

Passed clearance entry stamped goods released by KEBS

Position slip endorsed by KPA

Quadruplicate entry

Position slip stamped by KRA

Estimated cost KES 21,600 +USD 70

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 10,000 For import licence.
KES 10,000 For import licence.
KES 600 For issuance of plant import permit.
USD 70 Documentation fees - estimate.
- KES 0 - 16 % Cost, Insurance & Freight (CIF) or customs value For Value Added Tax.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration form.	0
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value For railway development levy.	0
KES 1,000 For issuance of import health certificate.

Total Duration 13d - 35d

	Min.	Max.
Total time (sum):	13d	35d
of which:
Waiting time in queue (sum):	1h. 35mn	5h. 45mn
Attention at counter:	5h. 50mn	2d 1/2
Waiting time until next step (sum):	12d	32d