1. Full procedures
  2. Import
  3. Vegetables
  4. Import vegetables through the Port of Mombasa
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Properties

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Properties

Steps (51) arrow_drop_up arrow_drop_down
Obtain import licence  (4) expand_more expand_less
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain plant import permit  (4) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain import declaration form  (2) expand_more expand_less
Obtain delivery order  (4) expand_more expand_less
Obtain KEBS consignment document  (1) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (2) expand_more expand_less
Obtain import health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain KEBS release  (2) expand_more expand_less
Obtain certificate of radioanalysis  (3) expand_more expand_less
Obtain Radiation Protection Board release  (1) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less
Obtain KPA release  (4) expand_more expand_less
Obtain gate pass  (2) expand_more expand_less

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Summary of the procedure

Institutions involved 17 expand_more expand_less

AFA Horticultural Crops Directorate (HCD) (x 4)
1 2 3 4
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
5 6 10
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
7 8 18
Import Certification System: ICS (x 2)
9 16
Kenya Trade Network Agency (KenTrade) (x 3)
11 12 14
Kenya Electronic Single Window System (KESWS) (x 5)
13 15 20 21 41
Mobile Money Platform
17
Clearing Agent
19
Shipping Agent (x 3)
22 23 25
Bank (x 5)
24 28 33 40 47
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
30 31
Port Health Services Kenya (Kilindini) (x 2)
34 36
Kenya Bureau of Standards (KEBS) (CFS) (x 2)
37 38
Radiation Protection Board (Kilindini)
42
Kenya Revenue Authority (KRA) Kipevu Container Terminal (CT 2) (Kipevu) (x 3)
43 45 50
Kenya Revenue Authority (KRA), Containerised Cargo and Container Freight Station (CFS)
44
Kenya Ports Authority (KPA) (x 3)
48 49 51

Results 7 expand_more expand_less

HCD import licence
4
ICS user credentials
10
User credentials
14
Plant import permit
18
Import declaration form (IDF)
21
Approved certificate of radio analysis
41
Gate pass
51

Required Documents expand_more expand_less

Form 1E - Horticultural produce importer application form
1
Certificate of incorporation (x 2)
1 5
Company PIN certificate (x 4)
1 5 9 15
Valid tax compliance certificate
1
Valid business permit
1
Identity card (x 3)
1 5 25
Approved application for import licence
3
HCD payment receipt
4
Cover letter
5
Request for training
7
Request for company registration
11
Company PIN
13
Consignment document (CD)
16
Proforma invoice (x 2)
16 19
KEPHIS payment receipt
18
Bill of lading (x 4)
19 23 37 43
Invoice
20
Invoice (x 7)
24 26 30 32 36 37 43
Bank deposit slip
25
Letter of indemnity
25
Valid port pass (x 2)
25 48
Import declaration form (IDF) (x 4)
26 37 39 43
Commercial invoice
27
Plant import permit (x 2)
30 32
Clearance entry
30
Phytosanitary certificate
30
Treatment certificate
30
Packing list (x 3)
30 37 43
Certificate of quality
32
Permit (x 4)
32 36 37 43
Certificate of analysis (x 2)
32 36
Material safety data sheet
32
Health certificate (x 2)
32 36
Phytosanitary certificate (x 2)
32 32
Fumigation certificate (x 4)
32 32 36 36
GMO free certificate (x 2)
32 36
Passed clearance entry (x 4)
36 37 42 43
Import health certificate
36
Packing list
36
Laboratory analysis report
36
Certificate of conformity (COC)
37
Valid e-slip
40
KRA receipt
43
Clearing agent authorization letter
43
Marine cover insurance
43
Bankers cheque
47
KPA invoice
48
Pick up order
48
Position slip
49
Passed clearance entry stamped goods released by KEBS
50
Position slip endorsed by KPA
50
Quadruplicate entry
50
Position slip stamped by KRA
51

Estimated cost KES  4,600 +USD  70

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 0 -
KES  10,000 per year
For import licence.
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KES 600
For issuance of plant import permit.
USD 70
Documentation fees - estimate.
KES 0 -
16 % Cost, Insurance & Freight (CIF) or customs value
For Value Added Tax.
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KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import declaration form.
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KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
For railway development levy.
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USD 0 -
USD  1.75 per weight in tons
For a 20 feet container to a maximum of 5 tons per TEU. For merchant shipping levy.
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USD 0 -
USD  2 per weight in tons
For a 40 feet container to a maximum of 6 tons per TEU. For merchant shipping levy.
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KES 1,000
For issuance of import health certificate.
KES 2,000
For analysis of 0 to 100 metric tonnes.
KES 1,000
For analysis, for every 100 metric tonnes.
USD 0 -
USD  105 per container
For shore handlingcharges.
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USD 0 -
USD  70 per container
For wharfage charges.
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USD 0 -
USD  2 per hour
Plug in charges for reefer containers.
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USD 0 -
USD  160 per container
For shore handling charges.
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USD 0 -
USD  105 per container
For wharfage charges.
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USD 0 -
USD  3 per hour
Plug in charges for reefer containers.
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Total Duration 19d - 46d  expand_more expand_less

  Min. Max.
Total time (sum): 19d 46d
of which:
Waiting time in queue (sum): 2h. 20mn 7h. 35mn
Attention at counter: 5h. 55mn 2d 1/2
Waiting time until next step (sum): 17d 43d

Laws 31 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) 1st Schedule
  Sections 4, First Schedule
Crops Act 2013 Crops Act (2013)
  Sections 8, 13, 16, 18, 20, 32, 40, 41
Customs and Excise Regulations Customs and Excise Regulations (2010)
  Sections 25, 30
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 35, 36, 41, 82, 123, 145, 146, 187, 188, 189, 234, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49
Finance Act 2019 Finance Act 2019
  Section  6
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  8
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 28, 29, 30, 31
Horticultural Crops Regulations (2020) Horticultural Crops Regulations (2020)
KEBS Standards on Horticultural Products (KS 1758:2016)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
Kenya Ports Authority Tariff book Kenya Ports Authority (KPA) Tariff book
KPA tariff book KPA tariff book
  Section  III
KRA Public Notice KRA Public Notice
Legal Notice 120 -The Customs and Excise Act (Cap 472.) Legal Notice 120 -The Customs and Excise Act (CAP 472)
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order
  Sections 3, 5, 7, 8
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Miscalleneous Fees and Levies Miscellaneous Fees and Levies
  Sections 7, 8
Plant Protection (Importation of Fruit) Order Plant Protection (Importation of Fruit) Order
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5, 6, 7, 8, 9, 10, 12
Plant Protection (Importation) Order Plant Protection (Importation) Order
  Sections 2, 3, 5, 6
Public Health Act 2012 Public Health Act CAP 242
  Sections 131, 135
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Public Notice Public Notice - Kenya Bureau of Standards (KEBS)
PvoC Program Operations Manual PvoC Program Operations Manual
  Sections 3, 4, 10
Radiation Protection Act Cap243 Radiation Protection Act CAP 243
  Sections 11, 18
Standards Act Standards Act
  Sections 4, 14
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Sections 5, 6, 7, 8
Value Added Act Cap 476 Value Added Act CAP 476 First schedule
  Sections 5, 6, 9
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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