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Steps (70) arrow_drop_up arrow_drop_down
Obtain coffee dealer's licence  (9) expand_more expand_less
Register as an exporter  (4) expand_more expand_less
Obtain food hygiene licence  (4) expand_more expand_less
Obtain training certificate  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain clean coffee movement permit  (2) expand_more expand_less
Obtain International Coffee Organization (ICO) Certificate of Origin  (4) expand_more expand_less
Obtain EU certificate of origin  (8) expand_more expand_less
Obtain certificate of radioanalysis  (4) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain KRA release  (10) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 21 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
Port Health Services Kenya (KAHL Terminal) (x 2)
Port Health Services Kenya (JKIA)
Kenya Trade Network Agency (KenTrade) (x 7)
Kenya Revenue Authority (KRA) (Forodha House) (x 6)
Typesetting Company
Radiation Protection Board (Kilindini)
Radioanalysis Service Provider
Clearing Agent
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (Kilindini) (x 2)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Warehouse
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results 9 expand_more expand_less

Coffee dealer's licence
Export authorization letter
Food hygiene licence
User credentials
Clean coffee movement permit
Approved ICO Certificate of origin
Authenticated EU certificate of origin
Approved certificate of radio analysis
Certificate of export

Required Documents expand_more expand_less

Coffee dealer's licence application form
Certificate of incorporation (x 4)
Memorandum of association - Form CR 2
Valid tax compliance certificate
Sworn affidavit
Letter of undertaking
Liquorer's certificate
Valid business permit
Shareholder's list-Form CR 12
Audited accounts
Bank recommendation letter
Recommendation letter
Identity card (x 5)
Payment advice (x 2)
Valid performance bond
Coffee Directorate payment receipt
Exporter registration form
Contract (x 3)
KEPHIS inspection checklist
Application for food hygiene licence - Form A
Valid medical certificates
Health clearance certificate
Training status notification
KenTrade receipt
Request for company registration
Company PIN
AFA Coffee Directorate payment receipt
Clean coffee movement permit request letter
Rules of origin exporter registration form
Company PIN certificate (x 4)
Sector specific license
KRA payment authorization slip (x 2)
EU certificate of origin
Typed certificate of origin
Passed clearance entry (x 2)
Valid E-slip
Proforma invoice
PIN Certificate
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Passed clearance entry stamped release by KEPHIS (x 2)
KEPHIS receipt
Fumigation certificate
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate (x 3)
Valid E-slip
Export health certificate
Packing list
Passed clearance entry stamped release by Port Health (x 3)
Approved ICO Certificate of origin
Packing list
C41 - Declaration of particulars relating to customs value
Shipping order (x 3)
Bankers cheque
Passed clearance entry stamped release by AFA Tea Directorate (x 2)
KPA invoice
Passed clearance entry with KRA final release order
Signed witnessing form
Position slip stamped by KRA
Position slip signed by KPA
Bill of lading

Estimated cost KES  38,500 + USD  504

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USD expand_more expand_less
  • USD Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 1,000
For coffee dealer's licence application form.
USD 500
For coffee dealer's licence.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 2,000
For food hygiene licence.
KES 10,000
For training
USD 1
For issuance of the coffee movement permit.
KES 0 -
KES  70 per consignment
For certificate of origin. This amount is deducted from the advance fee deposited.
USD 3
For issuance of certificate of origin
KES 2,000
For analysis of 0 to 100 metric tonnes.
KES 1,000
For analysis, for every 100 metric tonnes.
USD 0 -
USD  0.75 per ton of coffee
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 29 d - 146 d expand_more expand_less

  Min. Max.
Total time (sum): 29 d 146 d
of which:
Waiting time in queue (sum): 3h. 25mn 12h. 45mn
Attention at counter: 9h. 50mn 29h. 20mn
Waiting time until next step (sum): 29 d 144 d

Laws 27 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Training Approval Approval from National Industrial Training Authority (NITA) to Kentrade as a training provider
Legal Notice 120 - Coffee (General) Regulations 2016 Coffee (General) Regulations 2016 (2nd Schedule)
Coffee Act CAP 333 - Coffee (General) Rules, 2002 Coffee (General) Rules, 2002
  Sections 2, 14, 47, 48, 53, 54, 55, 67
Coffee Act CAP 333 Coffee Act CAP 333
  Sections 17, 18, 19, 26, 40
Coffee (Forms) Rules, 2012 Coffee Act CAP 333 - Coffee (Forms) Rules, 2012
  Section  7
Coffee Act Coffee Act Chapter 333
  Section  19
Crops Act 2013 Crops Act (2013) Part 6
  Sections 6, 8, 16, 20, 26, 27, 28, 29, 30, 40
East African Community Customs Management Act East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 2, 34, 35, 36, 38, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Sections 3, 4, 5, 6, 7, 10, 11, 12, 13, 14, 15
Food, drugs and chemical substances act Food, Drugs and Chemical Substances Act
  Sections 3, 5, 6, 7
KEBS Standards on Roasted coffee beans and roasted ground coffee - Specification (KS 1052:2011)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act 2012 Public Health Act CAP 242
  Sections 73, 134, 163
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Public Notice - AFA Coffee Directorate Public Notice - AFA Coffee Directorate
Radiation Protection Act Cap243 Radiation Protection Act CAP 243
  Sections 11, 18
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
Training charges Training Charges
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