InfoTradeKenya is an official website of the Kenyan government managed by KenTrade More information

Official uses .go.ke

A .go.ke website belongs to an official government organization in Kenya.

Secure .go.ke websites use HTTPS

A lock ( ) or https:// means you're safely connected to the .go.ke website.

Share sensitive information only on official, secure websites.

Search

Search by

Or

Search all

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (44)

Obtain farm inspection report (2)

1 Request for farm inspection

2 Farm inspection

Obtain packhouse inspection report (3)

3 Request for packhouse inspection

4 Pay for registration

5 Packhouse inspection

Obtain export licence (4)

6 Submit application for export licence

★ Inspection of farm, transport and packhouse facility Optional

7 Obtain payment notification

8 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

9 Obtain export licence

Register as an exporter (5)

10 Apply to be an exporter

11 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

12 Field audit

13 Apply for registration on ECS system

14 Obtain user credentials and ECS user rights letter

Register with KESWS (4)

15 Submit request for company registration

16 Obtain registration notification

17 User registration

18 Obtain user credentials

Obtain registration letter (3)

19 Submit application for registration

20 Verification of the origin of goods

21 Obtain registration letter

Obtain export clearance (3)

22 Submit samples for testing

23 Testing of samples

24 Obtain export clearance

Pre-clearance documentation (1)

25 Contract a clearing agent

Obtain EAC certificate of origin (5)

26 Request for certificate of origin

27 Pay for certificate of origin

28 Obtain certificate of origin form

29 Typesetting of the certificate of origin

30 Submit certificate of origin form for signing

Obtain passed clearance entry (2)

31 Lodge a customs entry

32 Obtain passed entry

Enter the OSBP (1)

33 Submit clearance documents

Obtain KEPHIS release (2)

34 Submit documents for verification

35 Consignment inspection by KEPHIS

Obtain Port Health Services release (6)

36 Apply for export health certificate and generate an e-slip

37 Pay for export health certificate

38 Submit clearance documents for verification

39 Verification of consignment

40 Obtain export health certificate

41 Obtain Port Health Services release

Obtain KRA release (3)

42 Submit clearance documents for verification

43 Verification of consignment

44 Obtain KRA release

Summary of the procedure

Institutions involved 15

AFA Horticultural Crops Directorate (HCD) (x 7)

1 2 3 5 22 23 24

Bank (x 3)

4 27 37

AFA IMIS Portal (x 3)

6 7 9

Mobile Money Platform (x 2)

8 11

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

10 12 14

Electronic Certification System: ECS

13

Kenya Trade Network Agency (KenTrade) (x 3)

15 16 18

Kenya Electronic Single Window System (KESWS)

17

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)

19 21 26 28 30

Warehouse

20

Clearing Agent

25

Typesetting Company

29

Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 4)

33 42 43 44

Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Namanga) (x 2)

34 35

Port Health Services Kenya, One Stop Border Post (OSBP) (Namanga) (x 3)

38 39 41

Results 11

Farm inspection report

2

Packhouse inspection report

5

AFA HCD export licence

9

Export authorization letter

14

User credentials

14

User credentials

18

Registration letter

21

Export clearance

24

Authenticated EAC certificate of origin

30

Cargo manifest stamped released by KRA

44

Passed clearance entry stamped released by KRA

44

Required Documents

Farm inspection checklist

2

Lease agreement

5

List of shareholders (Form CR-12)

6

Certificate of incorporation (x 3)

6 19 25

Company PIN certificate (x 3)

6 25 26

Valid tax compliance certificate

6

Valid business permit

6

Identity card

6

HCD payment receipt

9

Exporter registration form

10

Contract

10

AFA HCD export licence

10

Request for company registration

15

Company PIN

17

Rules of origin exporter registration form

19

Sector specific license

19

KRA payment authorization slip (x 2)

27 30

Bank deposit slip (x 2)

28 30

EAC certificate of origin form (x 2)

29 42

Invoice (x 8)

29 30 31 33 34 36 38 42

Typed certificate of origin form

30

Passed clearance entry (x 4)

33 38 41 42

Clearance entry

34

Plant import permit

34

Public health recommendation

36

Phytosanitary certificate

36

Food hygiene licence (x 2)

36 38

Cargo manifest (C2)

42

Packing list

42

Permit

42

Passed clearance entry stamped by verification officer

44

Cargo manifest stamped by verification officer

44

Estimated cost KES 37,500 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - KES 5,000 per year For packhouse registration.	0
KES 15,000 For export licence.
- KES 0 - KES 58.4 per kilometer For audit mileage.	0
KES 1,000 For field audit for one hectare or less.
- KES 0 - KES 250 per hectare For field audit for every additional hectare above one hectare.	0
KES 5,000 For inspection of dry produce weighing less than 34 kilograms.
- KES 0 - KES 0.15 per kilogram For inspection of dry produce for every additional kilogram above 34 kilograms.	0
KES 15,000 For deposit of expected future phytosanitary certificates.
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
USD 3 For issuance of certificate of origin
KES 1,500 For issuance of export health certificate.

Total Duration 15d - 58d

	Min.	Max.
Total time (sum):	15d	58d
of which:
Waiting time in queue (sum):	2h. 15mn	7h. 15mn
Attention at counter:	1d 1/2	3d 1/2
Waiting time until next step (sum):	13d	53d

Laws 21

Agricultural Food Authority Act (2013)
Sections 4, First Schedule

COMESA Protocol on the Rules of Origin

Crops Act (2013)
Sections 6, 8, 13, 16, 18, 20, 26, 27, 28, 29, 30, 32, 40, 41, Third Schedule

Customs and Excise Regulations (2010)
Sections 14, 15, 25, 30, 127C, 127, 128B, 199

East African Community Customs Management Act (2004)
Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189, 235

East African Community Customs Management Regulations (2010)
Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 194

Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
Section 10

Horticultural Crop Directorate Order (2011) 5th Schedule
Sections 3rd, 4th, 25, 27, 28, 29, 30, 31, 33, Fifth Schedule

Implementation of Horticultural Crops Regulations (2020)

Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Sections 3 (d), 5 (h), 5, 7 (2)

KEPHIS Notice

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

Procedure for Registration as an Exporter of Agricultural Produce

Public Health Act CAP 242 (2012)
Section 127

Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule

The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24

The Agricultural Produce (Export) Act 319
Sections 3, 4

The Cotonou Agreement

The Crops (Horticultural Crops) Regulations (2020) Regulation 28

The East African Community (EAC) Customs Union (Rules of Origin) Rules

World Customs Organization (WCO) Guidelines on Certification of Origin