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Steps (70) arrow_drop_up arrow_drop_down
Register as an exporter  (10) expand_more expand_less
Obtain ginning factory inspection report  (2) expand_more expand_less
Obtain ginning licence  (5) expand_more expand_less
Obtain cotton lint export licence  (7) expand_more expand_less
Obtain inspection report  (2) expand_more expand_less
Obtain seed cotton buying registration certificate  (5) expand_more expand_less
Obtain cotton lint quality report  (3) expand_more expand_less
Obtain EU certificate of origin  (8) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain export health certificate  (5) expand_more expand_less
Obtain Port Health release  (3) expand_more expand_less
Obtain KRA release  (10) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions involved 17 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 7)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 2)
National Cotton Classing Laboratory
Kenya Revenue Authority (KRA) (Forodha House) (x 6)
Typesetting Company
Clearing Agent
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (Kilindini) (x 3)
Kenya Revenue Authority (KRA) (Forodha House) (Mombasa) (x 2)
Warehouse
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA) (Kilindini) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results 8 expand_more expand_less

User credentials
Ginning licence
Cotton lint export licence
Seed cotton buying registration certificate
Cotton lint quality report - raw data
Cotton lint quality report - interpreted data
Authenticated EU certificate of origin
Certificate of export

Required Documents expand_more expand_less

Cover letter
Certificate of incorporation (x 7)
Certificate of compliance
Company PIN certificate (x 7)
Identity card (x 3)
HCD export licence
List of produce handling staff
Academic qualification
Traceability procedure
Waste disposal plan
Medical report
Valid business permit (x 4)
Inspection checklist for cotton ginning factories
Application for ginning licence - Form B1
Ginning factory inspection report
Valid police clearance certificate (x 3)
Valid tax compliance certificate (x 2)
Bank recommendation letter (x 3)
Annual production returns (x 2)
AFA Fibre Crops Directorate licence invoice (x 3)
Bank deposit slip (x 6)
AFA Fibre Crops Directorate receipt (x 3)
Cotton lint quality report - raw data
Application for lint export licence - Form C1
Memorandum of association - Form CR 2
Individual PIN certficate
AFA Fibre Crops Directorate application fees invoice
Inspection checklist for seed cotton buying stores
Application for a registration certificate for seed cotton buying - Form A1
Seed cotton buying store inspection report
Client and sample information sheet
Cotton classing invoice
Rules of origin exporter registration form
Sector specific license
KRA payment authorization slip (x 2)
EU certificate of origin
Typed certificate of origin
Passed clearance entry
Proforma invoice
PIN Certificate
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Passed clearance entry stamped release by KEPHIS (x 2)
KEPHIS receipt
Fumigation certificate
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate (x 3)
Valid E-slip
Export health certificate
Packing list
Passed clearance entry stamped stop by Port Health
Passed clearance entry stamped release by AFA Tea Directorate (x 4)
Packing list
Shipping order (x 3)
Bankers cheque
Truck delivery order
KPA invoice (x 2)
Position slip stamped by KRA
Passed clearance entry stamped release by Port Health
Position slip signed by KPA
Bill of lading

Cost KES  30,500 + USD  2,103 expand_more expand_less

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
KES 1,000
For ginning licence.
USD 100
For application fees.
USD 2,000
For lint export licence.
KES 1,000
For registration certificate.
KES 0 -
KES  500 per buying centre
For each buying centre where the seed cotton is purchased.
KES 0 -
KES  150 per sample
For analysis of each sample of cotton from each bale.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 21 d - 187 d expand_more expand_less

  Min. Max.
Total time (sum): 21 d 187 d
of which:
Waiting time in queue (sum): 3h. 40mn 15h. 35mn
Attention at counter: 10h. 30mn 40h. 40mn
Waiting time until next step (sum): 21 d 184 d

Laws 18 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 20, 26, 27, 28, 29, 30, 40
East African Community Customs Management Act East African Community Customs Management Act (Revised Edition, 2012) Sections 145, 146, 187, 188, 189
  Sections 2, 34, 35, 36, 38, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011)
  Section  16
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
The Crops (Fibre Crops) Regulations (2016) The Crops (Fibre Crops) Regulations (2016)
  Section  19
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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