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Steps (53) arrow_drop_up arrow_drop_down
Obtain tea buyer/exporter & importer registration certificate  (4) expand_more expand_less
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain delivery order  (3) expand_more expand_less
Obtain local delivery note  (1) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain EU certificate of origin  (6) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain Tea Directorate release  (2) expand_more expand_less
Obtain KEPHIS release  (2) expand_more expand_less
Obtain Port Health Services release  (1) expand_more expand_less
Obtain KRA & KPA release  (12) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions/Systems involved 22 expand_more expand_less

AFA IMIS Portal (x 3)
Mobile Money Platform (x 4)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Electronic Certification System (ECS)
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP) (x 3)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Warehouse (x 3)
Tea Broker (x 2)
Clearing Agent
Shipping Agent
Typesetting Company
Integrated Customs Management System (iCMS) (x 2)
Port Health Services Kenya (PHS) (Kilindini) (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA), Inland Container Depot (ICD) (Naivasha)

Results 8 expand_more expand_less

Tea buyer/exporter & importer registration certificate
Export authorization letter
User credentials
User credentials
Registration letter
Authenticated EU certificate of origin
Position slip endorsed by KPA
Certificate of export

Required Documents expand_more expand_less

Certificate of incorporation (x 5)
List of company directors
Business plan
Identity card (x 2)
Exporter registration form
Contract (x 2)
AFA HCD export licence
Request for company registration
Company PIN
Rules of origin exporter registration form
Sector specific license
Loading instructions
Delivery order
Company PIN certificate (x 5)
Proforma invoice
Commercial invoice (x 2)
Packing list (x 3)
KRA payment authorization slip (x 2)
Bank deposit slip (x 2)
EU certificate of origin form
Typed certificate of origin form
Customs entry in under control status
Permit (x 3)
KRA e-slip
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate
Customs entry in under control status (x 3)
Sales contract
Passed clearance entry stamped release by Port Health
KEPHIS payment receipt
Passed clearance entry stamped release by KEPHIS
Export health certificate
Packing list
Phytosanitary certificate
Shipping order (x 2)
Form A - Release order
Passed clearance entry stamped release by AFA Tea Directorate
Truck delivery order
KPA receipt
Signed witnessing form (x 2)
Consignment file
Position slip stamped by KRA
Position slip
Passed clearance entry stamped release
Bill of lading

Estimated cost KES  42,500 +USD  3

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 20,000
For tea buyer/exporter & importer registration certificate.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 1,500
For issuance of export health certificate.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.

Total Duration 14d - 48d  expand_more expand_less

  Min. Max.
Total time (sum): 14d 48d
of which:
Waiting time in queue (sum): 2h. 15mn 1d 1/2
Attention at counter: 7h. 50mn 2d 1/2
Waiting time until next step (sum): 12d 44d

Laws 21 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013) 1st Schedule
  Sections 6, 8, 16, 20, 21, 22, 23, 26, 27, 28, 29, 30, 40
EAC Customs Mangement Regulations EAC Customs Mangement Regulations Regulation 216
East Africa Community Common External Tariff 2022 East Africa Community Common External Tariff 2022 (Chapter 9)
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
East African Tea Trade Association (EATTA) Member Functions East African Tea Trade Association (EATTA) Member Functions
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 3 (d), 5, 7 (2)
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73(n), 73 (n), 134(g), 134 (g)
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
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