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Steps (54) arrow_drop_up arrow_drop_down
Obtain tea buyer/exporter & importer licence  (6) expand_more expand_less
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain delivery order  (3) expand_more expand_less
Obtain local delivery note  (1) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Obtain EU certificate of origin  (5) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain Tea Directorate release  (2) expand_more expand_less
Obtain KRA release  (10) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 21 expand_more expand_less

AFA Tea Directorate E-Portal (x 3)
AFA Tea Directorate (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 4)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
Kenya Trade Network Agency (KenTrade) (x 3)
Kenya Electronic Single Window System: KESWS (x 3)
Tea Broker (x 2)
Warehouse (x 3)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)
Typesetting Company
Clearing Agent
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (Kilindini) (x 2)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) Online Portal
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results 7 expand_more expand_less

Tea buyer/exporter & importer licence
Export authorization letter
User credentials
User credentials
Registration letter
Authenticated EU certificate of origin
Certificate of export number

Required Documents expand_more expand_less

Certificate of incorporation (x 4)
Top management profiles
List of company directors
Bankers cheque (x 2)
Business plan
Identity card (x 2)
Bank deposit slip (x 3)
Exporter registration form
Contract (x 2)
HCD export licence (x 2)
Request for company registration
Company PIN
Loading instructions
Delivery order
Rules of origin exporter registration form
Company PIN certificate (x 4)
Sector specific license
KRA payment authorization slip (x 2)
EU certificate of origin
Typed certificate of origin
Passed clearance entry
Proforma invoice
PIN Certificate
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Field inspection certificate
Passed clearance entry stamped release by KEPHIS (x 2)
KEPHIS receipt
Fumigation certificate
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate (x 3)
Export health certificate
Packing list
Passed clearance entry (x 2)
Commercial invoice
Sales contract
Passed clearance entry stamped release by Port Health
Passed clearance entry stamped release by AFA Tea Directorate (x 2)
Packing list
C41 - Declaration of particulars relating to customs value
Shipping order (x 3)
Form A - Release order (x 2)
Truck delivery order
KPA invoice
Signed witnessing form (x 2)
Position slip stamped by KRA
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
Position slip signed by KPA
Bill of lading

Estimated cost KES  48,500 + USD  3

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USD expand_more expand_less
  • USD Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 20,000
For payment of tea buyer/exporter & importer licence.
KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
USD 3
For issuance of certificate of origin
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 22 d - 75 d expand_more expand_less

  Min. Max.
Total time (sum): 22 d 75 d
of which:
Waiting time in queue (sum): 2h. 35mn 11h.
Attention at counter: 9h. 20mn 21h. 50mn
Waiting time until next step (sum): 22 d 74 d

Laws 19 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Crops Act 2013 Crops Act (2013) Sec 20, 21, 22, 23
  Sections 6, 8, 16, 20, 21, 22, 23, 26, 27, 28, 29, 30, 40
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017 (Chapter 9)
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
East African Tea Trade Association (EATTA) Member Functions East African Tea Trade Association (EATTA) Member Functions
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011)
  Section  16
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
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